Fund Monitoring Assistant, G-5, (FT), # 56974, Finance, PFP, Geneva, Switzerland

UNICEF works in a number of the world’s hardest locations, to achieve the world’s most deprived youngsters. To avoid wasting their lives. To defend their rights. To assist them fulfill their potential. 

Throughout 190 nations and territories, we work for each baby, all over the place, on daily basis, to construct a greater world for everybody. 

And we by no means quit. 

The Non-public Fundraising and Partnerships (PFP) Division works with Nationwide Committees, UNICEF nation workplaces and international non-public sector companions to drive revenue development. The Programme Donor Matching crew within the Monetary Companies Unit serves as a dealer between fundraisers and program colleagues to encourage non-public sector donors – particularly corporates, foundations, and main donors – to supply UNICEF with the very best high quality revenue.  A variety of providers and merchandise are offered, which be sure that funds are strategically allotted, that UNICEF is ready to ship the very best high quality program outcomes, funds are accurately coded in keeping with UNICEF coding tips and that donors obtain high-impact and significant donor reviews that meet their expectations.  

The publish reviews to the Finance Specialist (Fund Monitoring) in Programme Donor Matching Group, Monetary Companies Unit, who establishes the goals and supplies normal and technical steerage as and when wanted. The incumbent, nevertheless, is anticipated to have the ability to work with minimal supervision. 

The incumbent of the publish should train judgment and take the initiative to advocate and implement corrective motion together with proposing system enhancements. Please discover the place within the connected group chart. 

For each baby, a Champion. 

This publish is liable for the arrange and course of Common and Different Sources contributions from Nationwide Committees, non-public sector donors and domestically raised Non-public Sector Fundraising (PSFR) funds from nation workplaces below the supervision of the Finance Specialist (Fund Monitoring), Monetary Companies Unit, and in session with the PFP PSFR Part colleagues.  

The publish can also be liable for updating grants with reporting and extension requests and for creating of grants for programme implementation; for sustaining a monitoring system of Common and Different Sources contributions, and to supply data to nation workplaces, NatComs and HQ divisions as required.  

As well as, the publish is liable for contributing to initiatives that contain growth and enhancement of methods in help to and dealing carefully with the subject material knowledgeable throughout the contribution administration unit.  

How will you make a distinction? 

Abstract of key capabilities/accountabilities:  

1. Contribution administration: Nationwide Committees Common and Different Sources revenue: Managing Common (RR) and Different Sources (OR) from Nationwide Committees (NatComs) and personal sector sources, making certain that funds are appropriately allotted to UNICEF Programmes:  

• Reviewing and managing contributions submitted from NatComs and different non-public sector sources, as soon as reconciled. 
• Creating new grants and amending current grants in SAP VISION and in Funds Administration System (FRM/UNISON). 
• Replace grant parameters, incl. textual content descriptions, and attaching all required paperwork to the grants. 
• Course of smooth credit score and in-kind contributions. 
• Managing well timed allocation of contributions to satisfy month-to-month and year-end accounts closure. 
• Managing grants extension requests in SAP VISION and FRM/UNISON for OR contributions from NatComs.  

2. Managing requests for help and knowledge from inside and exterior stakeholders:  

• Reply to requests from Nationwide Committees, Nation Workplaces, Headquarters items (i.e., PD, DFAM, PPD, and many others.) and different PFP sections (i.e., Company and Basis Fundraising, Fundraising Companies, and many others.) for data associated to contribution administration insurance policies and procedures, together with contributions and grant-specific points.  

3. Contribution Administration: Nation workplace non-public sector revenue: 

• Managing Non-public Sector Fundraising (PSFR) revenue from Nation Workplaces.  
• Monitoring communication with discipline colleagues and/or PFP Finance associated to nation workplace contributions and handle these contributions within the CORE/ Salesforce and SAP. 
• Verifying the accuracy of the data offered and liaising with discipline colleagues when wanted to make sure that quantities registered in SAP VISION are right. 
• Liaising with Nation Workplaces to make sure that reporting necessities, background paperwork are offered and appropriately filed or protected guarded. 
• Creating new grants and amending current grants in CORE/ Salesforce and SAP VISION and attaching all required paperwork to the grants, in accordance with the UNICEF coding steerage. 
• Processing smooth credit score and in-kind contributions. 
• Managing well timed allocation of contributions to satisfy month-to-month and year-end accounts closure deadlines. 
• Present ongoing steerage and directions on learn how to course of PSFR funds to Nation Workplaces. 
• Managing grants extension requests in SAP VISION for OR contributions from PSFR Nation Workplaces. 
• Managing and compiling contributions settlement signed by Nation and/or Regional Workplaces. 
• Handle the allotment of Funding Funds to Recipient Workplaces after the approval is obtained. 

4. Contribution administration: Expired grants:  

• Annual closure of expired grants for Nationwide Committees and PSFR Nation Workplaces.  
• Overview tables on remaining funds for expired grants. 
• Make grant adjustments utilizing signed Observe for the report (NFR) & Signed settlement from NatComs or Nation Workplaces. 
• Put together abstract of fund reimbursed to donor, funds reprogrammed, and funds reallocated to RR. 
• Inform COs and NatComs of recent grants created type balances of expired grants. 

5. Different Duties: 

• Carry out different duties as could also be requested by the supervisor, together with contributing to the crew’s work in initiatives (e.g., Contribution to the RER overview processes, testing of recent procedures and transactions in FRM, VISION or adjustments to different methods).  
• Present backup cowl to different contribution unit crew members as required. 

To qualify as a Champion for each baby you’ll have… 

Training: 

• Completion of secondary schooling is required.  
• An accounting certificates from an accredited establishment can be an asset.  
• Coaching within the discipline of accounting, monetary administration, or associated fields is an asset. 

Expertise: 

• A minimal of 5 years related work expertise is required, three of which ought to be in accounting, monetary administration, or associated work with emphasis on pc software.  
• Confirmed potential to work with numbers and foreign money exchanges is required.  
• Proficiency in using commonplace MS Workplace purposes (SharePoint, Phrase, Excel, and PowerPoint) is required.  
• Information of UNICEF constructions and finance methods is an asset.  
• Good information of UN and /or UNICEF automated methods and software program purposes (SAP, Funds Remittance Administration, Salesforce), is an asset.  
• Expertise with the UN and/or UNICEF guidelines and rules together with finance methods (grant administration, price range, contracts procedures) is an asset. 
• Expertise with grant/ price range administration actions is an asset. 

Language necessities: 

• Fluency in English is required.  
• Information of one other official UN language (Arabic, Chinese language, French, Russian, or Spanish) is an asset.  

For each Little one, you exhibit… 

UNICEF’s Core Values of Care, Respect, Integrity, Belief, Accountability, and Sustainability (CRITAS) underpin the whole lot we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values 

The UNICEF competencies required for this publish are… 

• Demonstrates Self Consciousness and Moral Consciousness (1) 
• Works Collaboratively with others (1) 
• Builds and Maintains Partnerships (1) 
• Innovates and Embraces Change (1) 
• Thinks and Acts Strategically (1) 
• Drives to attain impactful outcomes (1) 
• Manages ambiguity and complexity (1) 

Through the recruitment course of, we check candidates following the competency framework. Familiarize your self with our competency framework and its completely different ranges: competency framework here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, no matter gender, nationality, spiritual and ethnic backgrounds, together with individuals residing with disabilities, to use to turn into part of the group. 

We provide a wide range of benefits to our staff, together with paid parental go away, breastfeeding breaks, and cheap lodging for individuals with disabilities. UNICEF strongly encourages using versatile working preparations. 

UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF additionally adheres to strict baby safeguarding rules. All chosen candidates can be anticipated to stick to those requirements and rules and can due to this fact endure rigorous reference and background checks. Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to supply extra data to conduct a background verify. 

Remarks: 

UNICEF appointments are topic to medical clearance.  Issuance of a visa by the host nation of the responsibility station, which can be facilitated by UNICEF, is required for IP positions. Appointments may be topic to inoculation (vaccination) necessities, together with towards SARS-CoV-2 (Covid). Authorities staff which can be thought of for employment with UNICEF are usually required to resign from their authorities earlier than taking on an project with UNICEF. UNICEF reserves the appropriate to withdraw a proposal of appointment, with out compensation, if a visa or medical clearance will not be obtained, or mandatory inoculation necessities are usually not met, inside an inexpensive interval for any motive. 

Basic Service Workers are recruited domestically. Candidates should be in possession of an current work allow or be a resident/citizen of Switzerland and/or a commuting space to be thought of eligible for this place. 

Solely shortlisted candidates can be contacted and advance to the subsequent stage of the choice course of.