Funding Coordinator (PMU) (INT9614)

Oxfam is a global movement of people working together to end the injustice of poverty.

In March 2022, Oxfam launched its response to the influx of refugees and other people forced to flee from Ukraine in Romania, Moldova and Poland. A Programme Management Unit (PMU) was established to provide leadership, oversee, support and provide technical assistance to the response in the affected countries. The PMU is led by the Organizational Lead and includes dedicated advocacy and influencing capacity; business support functions, and a programme quality team with technical support on gender in emergencies, protection, cash and voucher programming, monitoring, evaluation, accountability and learning (MEAL), and safeguarding. Oxfam is supporting a partner-led humanitarian response for the assistance and protection of refugees and other vulnerable people from Ukraine and the communities, organisations and authorities that are hosting and supporting them in neighbouring countries. 

The Role:

DIVISION PURPOSE:

Centralized strategic, programmatic, and operational support to Oxfam’s Ukraine Response vis-à-vis the Programme Management Unit (PMU)

TEAM PURPOSE:

To provide funding support across Oxfam’s Ukraine Response operations.

JOB PURPOSE:

To manage and lead programme design, proposal development, and grant management processes for four countries under Oxfam’s Ukraine Response. To support and capacitate country teams to manage un/restricted funds. To develop and maintain strong relationships with affiliates to maximize income.

Please see the attached job description for the full responsibilities that the Funding Coordinator will undertake and the required skills and competencies.

Location: Poland

Job Type: Fixed Term, 12 Months

What we are looking for:

ESSENTIAL

• Self-Awareness
• Systems Thinking
• Mutual accountability

Job Specific:

• At least 5 years of professional experience with (inter)national NGOs or relevant organizations
• Strong ability and proven track record on donor contract management
• Excellent writing, reporting, documentation, facilitation, and communications skill
• Knowledge of project cycle management, log frame analysis, and programme development tools
• Demonstrable budget management and analytical skills
• Strong MS Office and software-based project management skills
• Experience working with programmes and projects delivered through third parties

Achieving Results:

• Plans activities in advance, establishes clear priorities, and regularly reviews them
• Willingness to take initiative and make decisions based on sound analyses
• Takes an integrated approach to work planning, is aware of implications of decisions, and aligns thinking to organizational values

Working Effectively with Others:

• Participates in organisational initiatives and is willing to place personal targets second in favour of other organisational priorities
• Aware of issues that may affect the work of others, draws others attention to these issues and provides/seeks guidance and coaching as needed.

Effective listener, asks questions to ensure understanding, acknowledges disagreement and facilitates discussion, and moderates own views/perspectives for the good of the group.

Desirable

• Knowledge of Oxfam Great Britain’s internal contract management system (based on PeopleSoft)
• Knowledge of Central and Eastern European Region
• Experience providing advisory support to senior management and programme staff, including strong ability to facilitate learning and knowledge management

We offer:

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

Flexfam:

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. 

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.