General Office Clerk

Job title:

General Office Clerk

Company

Robert Half

Job description

We are seeking a General Office Clerk to join our consultancy team located in Toronto, Ontario. As a General Office Clerk, your primary role will be to offer administrative assistance, provide exceptional customer service, and efficiently manage data entry tasks. You will also be responsible for adeptly handling various Microsoft Office applications, organizing files, scanning documents, scheduling appointments, and handling shipping functions.Facilities & Coordination:

• Handle maintenance calls to building representatives (i.e., temperature control, bulb replacement, general repairs etc.) and follow through until all issues are resolved
• Manage purchasing of kitchen and office supplies; routinely restock kitchen and office supplies as needed
• Maintain overall appearance of conference rooms, workspaces and kitchen daily; provide assistance if immediate clean-up of a public space is required until a porter arrives
• Facilities duties to include, but not limited to:
• Maintaining overall appearance of the office
• Check all conference rooms, communal areas, offices and workstations throughout the day to ensure that all work areas are clean, and supplies are fully stocked
• Check all printers to make sure they are fully stocked with paper and functioning properly; dispose of any client confidential materials that have not been picked up from the previous day
• Coordinate recycling/shredding efforts
• Perform other projects as assigned or required (quick errand outside of the office for urgent request of materials)

Kitchen coordination

• Responsible for overall cleanliness and organization of office kitchen and ensure proper maintenance of kitchen equipment
• Replenish kitchen supplies throughout the day
• Take weekly inventory of supplies and order as necessary
• Facilitate catering order placement and clean-up for any all-staff or internal meetings

Events & Special Projects

• Assist with research, logistics and set-up for both internal and external events; manage food orders from outside caterers; process invoices, manage budgets and identify opportunities for savings
• Provide support with any special or internal projects such as annual review of vendors, pilot of new room booking tools etc.
• Other duties as needed.

Hospitality

• Greet visitors in a professional and courteous manner
• Communicate effectively and professionally via phone, email and in-person with all levels of company staff, clients and guests
• Obtain information to promptly direct callers to appropriate company / external resources
• Handle guests’ individual needs during their visit, including registration, office assignment, direction of car and food service requests and administrative/logistics support
• Maintain meetings and events calendar, ensuring all meetings are entered in the room booking reservation system.
• Other duties as needed.

o 1-2 years in an office or customer services environment
o Ability to spend significant time walking and standing
o Ability to lift and deliver large packages
o Ability to work within a budget
o Flexibility to work overtime
o Computer literacy required with good knowledge of Outlook, Microsoft Word, Excel, PowerPointRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2024 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.Robert HalfRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting,…

Expected salary

Location

Toronto, ON

Job date

Sat, 23 Nov 2024 23:39:42 GMT

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