General Secretary for OPC’s Chad Office

Our french NGO is creating a high-stakes position to strengthen its team of 6 people in Ndjaména.

MISSION:
By delegation from the Director of the OPC Office in Chad, he/she will be responsible for organising, steering and implementing the efficient and secure running of the OPC Office in Chad.
His or her essential mission is to ensure the proper legal, administrative, HR, financial, logistical and risk management performance, in compliance with legal requirements, contractual commitments, rules and objectives set by OPC headquarters, an programmes requirements.

PROFILE :

Initial higher education in Finance/Accounting.
Significant experience in a similar position in an international organisation, in a managerial capacity.
Excellent knowledge of spoken and written French.
Good knowledge of English.
Computer skills: proficiency in Pack Office (particularly Excel) and Sage software.
Ability to lead change and build positive relationships with both team and partners. Excellent organisational, planning, rigour and decision-making skills. Pro-active involvement, constructive spirit and resistance to stress.
Training in project management would also be appreciated.

POSITION :

• Reporting to the Director of the OPC Office in Chad.
• He/she supervises and supports the Administrative and Financial Manager in her activities, as well as the Logistics/Support Assistant(s).
• He coordinates closely with the Administrative and Financial Manager at OPC’s HQ in Paris.

RESPONSIBILITIES :

1) TO ORGANISE AND COORDINATE ALL MATTERS RELATING TO THE OPERATION OF THE OFFICE
– Compliance with legal, regulatory, social, tax and contractual obligations for all its activities.
– Reinforcing procedures and internal control.
– Developing routines and tools to increase the efficiency, reliability, transparency, traceability and sharing of administrative and financial data. Ensuring
they are properly understood and applied by all staff concerned.
– Strengthening and enriching staff capacities by sharing experience, transferring knowledge and providing training on these subjects.
– Circulating administrative and financial information with head office, in particular by producing dashboards for monitoring relevant indicators.
– Developing a network of administrative and financial contacts with other NGOs and associations active in Chad, with a view to sharing experience and helping each other.

1. FINANCIAL AND ACCOUNTING MANAGEMENT
   – To set up dedicated accounting systems that comply with the SYCEBNL chart of accounts, OHADA recommendations, local and international regulations and the constraints of integration into the OPC’s general accounting system.
   – Be responsible for keeping the Office’s general and analytical accounts, either internally or externally.
   – To ensure that the remarks and recommendations made annually by the external auditors are implemented within the Office.
   – Ensuring the planning and monitoring of the various operating and project budgets in order to have a consolidated budgetary view. – To set up
   working arrangements and act as the regular interface with the external auditor, for the closing of accounts, the audit of accounts and the production of the mandatory annual reports (register of donations, financial report, management report).
   – Checking and sharing the economic and financial management of projects on a monthly basis: balance sheet statements, expenditure forecasts, financial forecasts for carrying out activities, consistency of figures recorded and disseminated by the various internal and external players, informing and alerting the Director and Head of Programmes if necessary.
2. ADMINISTRATIVE, LEGAL AND HUMAN RESOURCES MANAGEMENT
   – To support the Director and Head of Programmes in applying administrative and contractual procedures in the implementation of projects, as well as in bureaucratic dealings with local bodies, authorities and partners. –
   Supervising and supporting the Administrative and Financial Manager in ensuring the compliance and quality of human resources management (contracts, job descriptions, remuneration,
   tax, leave, expenses, health insurance, pensions, etc.).
   – Contribute to the recruitment, assessment and skills development of all employees, in particular by strengthening training initiatives.
   – Establishing and updating a register of internal procedures, reference models and documents, contact directories, etc. that are clear, harmonised and shared.
   – To organise and supervise the correct paper and electronic archiving of documentation by the staff concerned.
3. LOGISTICS MANAGEMENT
   – Finalising and ensuring the implementation by staff of procedures and best practice relating to purchasing, stock management and inventories, vehicles and general logistics.
   – Monitoring contractual and financial relations with the main suppliers and service providers (insurance, premises, vehicles, services, etc.).