Governance Coordinator

Employees – Non Union

Job Class
M&P – Excluded M&P

Job Profile
XMP – Administration, Stage B

Job Title
Governance Coordinator

Division
Board of Governors Workplace Administration President’s Workplace

Compensation Vary
$5,906.25 – $8,508.42 CAD Month-to-month

The Compensation Vary is the span between the minimal and most base wage for a place. The midpoint of the vary is roughly midway between the minimal and the utmost and represents an worker that possesses full job data, {qualifications} and expertise for the place. Within the regular course, workers might be employed, transferred or promoted between the minimal and midpoint of the wage vary for a job.

Posting Finish Date
October 26, 2023

Observe: Purposes might be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

At UBC, we imagine that attracting and sustaining a various workforce is essential to the profitable pursuit of excellence in analysis, innovation, and studying for all school, employees and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy range to UBC as a office, and creates the required situations for a rewarding profession. 

Job Abstract
The Governance Coordinator helps the onboarding and orientation processes for brand spanking new governors and the continued skilled growth of governors. The place supplies executive-level assist to the Chancellor and is the important thing level of contact for members of the college neighborhood and the broader public who might want to contact the Chancellor. The place requires an in depth data of college governance observe and college insurance policies and procedures; wonderful communication expertise, each written and verbal; and the power to work independently and train wonderful judgment. The place handles extremely confidential data. The incumbent fosters efficient working relationships with varied UBC departments. A transparent understanding of the targets of the Board Secretariat is important.
Organizational Standing

Stories to the Board Secretary/Director of the Secretariat Workplace. The place liaises with the Board Chair, Chancellor, governors, the Workplace of the President, Workplaces of the Vice-Presidents, Managing Administrators and their assist staffs.

The Board Secretary reviews to the Chair of the Board of Governors and to the President of the College. Below the Secretary’s management, the Board of Governors Secretariat Workplace is liable for managing the assembly processes for the Board of Governors, and the group and administration of Board and College governance data, together with governance compliance issues.

The Board of Governors is liable for the administration, administration and management of the property, income, enterprise, and affairs of the College (Vancouver and Okanagan campuses), together with the appointment of the President and senior administrative positions.

The Board Secretariat Workplace can be liable for offering assist to the Chancellor of the College. A prestigious voluntary position, the Chancellor is the titular head of the College and presides over commencement ceremonies; attends quite a lot of ceremonial occasions and is a member of the Board of Governors and the Senates.

Work Carried out

• Manages the onboarding and orientation of recent governors, develops orientation applications and supplies; plans and coordinates orientation classes, together with scheduling and coordinating attendance at onboarding/orientation classes; coordinating with Govt Workplaces and offering recommendation on orientation approaches and briefing supplies. Develops orientation to the Board of Governors and Secretariat Workplace for members of the College administration.
• Supplies executive-level confidential assist to the Chancellor of the College; is essential liaison to the Chancellor for the College neighborhood and for members of the broader public who want to contact the Chancellor; vets and prioritizes invites to the Chancellor; and ensures that the Chancellor is well-informed of pending commitments.
• Drafts key governance paperwork, together with the orientation handbook, governance insurance policies and pointers and phrases of reference.
• Writes Board and Committee assembly minutes and reviews, together with some that kind a part of the College’s everlasting governance data, and drafts reviews for Crown Businesses and Board Resourcing Workplace as required.
• Researches background materials, compiles information, and analyzes and summarizes information for initiatives, reviews, shows and correspondence in assist of the Board of Governors, the Chancellor and Committee Chairs.
• Researches finest practices in governance observe, identifies governance points and develops methods and choices for suggestion and implements efficiencies.
• Liaises with exterior our bodies (Authorities, affiliated our bodies, and stakeholders) and inside events (e.g. authorized counsel, public affairs, senior administration) on behalf of the Board Secretary on governance-related issues.
• Helps the Board Secretary in relationship administration with the Board of Governors, Chair of the Board of Governors, Chancellor and Committee Chairs and Committee Vice-Chairs.
• Plans Board retreats and studying classes.
• Undertakes particular initiatives such because the digitization of historic board data.
• Acts as back-up to the executive coordinator throughout occasions of absence.
• Different associated job duties as could also be required.

Consequence of Error/Judgement

The Board of Governors Secretariat Workplace is a fast-paced surroundings, with competing and shifting priorities. A excessive stage of unbiased judgment is required in a fancy, confidential governance surroundings.

Work is usually accomplished inside tight deadlines, requiring the incumbent to work underneath strain.

Errors in execution or judgment may have critical affect on the operations of the Board and the College, or injury the popularity of the College and/or the Chancellor.

Tact and sensitivity to each inside and exterior points impacting the College is required in all actions.

Supervision Obtained
This positions receives course from and reviews to the Board Secretary/Director of the Secretariat Workplace. Works carefully with different members of the Board Secretariat Workplace; the Governance Officer might assign work.
Supervision Given
No formal supervision given.
Minimal {Qualifications}
Undergraduate diploma in a related self-discipline. Minimal of three years of associated expertise, or the equal mixture of schooling and expertise.
– Willingness to respect numerous views, together with views in battle with one’s personal

– Demonstrates a dedication to enhancing one’s personal consciousness, data, and expertise associated to fairness, range, and inclusion

Most well-liked {Qualifications}

• Expertise working in college governance or comparable governance surroundings with a complicated understanding of governance ideas, notably within the space of college governance.
• Expertise with offering executive-level assist, together with drafting correspondence.
• Expertise within the interpretation and utility of coverage frameworks, expertise within the interpretation of statutes, insurance policies and procedures.
• Capacity to take care of confidential materials in a mature and even handed method.
• Capacity to anticipate future tendencies and wishes, utilizing perception and demanding considering expertise by drawing on background, expertise and college data to successfully resolve, problem-solve and align sources in difficult and sophisticated conditions.
• A excessive capability for work; together with managing a number of obligations with competing deadlines.
• Should be capable to work versatile hours as Board and Committee enterprise is usually scheduled outdoors of standard enterprise hours; occasional journey is required.
• Glorious interpersonal expertise; the power to take care of a variety of people with a ranging pursuits tactfully and diplomatically; expertise in and luxury with working throughout all ranges of the group.
• Glorious communication expertise, each verbal and written.
• Extremely self-directed, capable of take initiative and capable of discern when to escalate points.
• Expertise main initiatives by way of to completion.
• Sturdy orientation to steady enchancment and a dedication to work of the very best high quality.
• Sturdy pc expertise throughout the MS Workplace suite, together with Groups and Sharepoint. Expertise utilizing the Workday Finance.