University of Victoria
Job title:
Graduate Program Assistant
Company
University of Victoria
Job description
attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsGraduate Program Assistant – (997542.2)This details all the information about the job posting.Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Faculty of Science -> Biochemistry & MicrobiologyLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date13 June 2024Please note that positions will close at 4 p.m. on the closing date.FTE0.6Salary Grade$4,305.00 – $4,438.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationSecretary/PB7Hours of WorkMonday to Friday, 21 hours per weekStart Date7/2/2024End Date6/30/2025Employee Group:CUPE 951 – Term# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.*This position is eligible for a Modified Work Schedule*Job SummaryThis position serves the Department of Biochemistry and Microbiology (BCMB) as Graduate Program Assistant and provides administrative assistance to the Department Graduate Advisor, the BCMB department and students, as well as general department reception. Working closely with Graduate Admissions and Records and the Faculty of Graduate Studies, the Graduate Program Assistant handles all work related to graduate students and their programs. This includes: processing and distributing graduate applications; admitting graduate students; advising current and prospective graduate students on department and university regulations; setting up and maintaining graduate files, lists, reports and spreadsheets; processing all graduate awards and nominations; preparing statistical information on various aspects of graduate programs in the department; tracking and scheduling of candidacy and oral exams; monitoring graduate student progress; and processing graduate support payments. This position also organizes visits for potential graduate students, assists with graduate student travel claims, administers the Department seminar program and provides administrative assistance to the Chair’s Assistant and the Administrative Officer. The position is responsible for other duties of similar scope and complexity as required.Job RequirementsSkills:
- Excellent oral and written communication skills to deal effectively with all levels of the university community with tact and diplomacy, including the ability to use discretion and maintain confidentiality when required.
- Demonstrated organizational skills.
- The willingness to learn department and university policies and procedures, and the ability to accurately interpret and clearly explain these policies and procedures.
- Flexibility in working styles: working as part of the department team while also being able to work independently, with minimal supervision, when necessary.
- The ability to establish and maintain effective working relationships with other staff, faculty, administrators and students.
- Ability to use interpersonal skills to support and communicate with students in a post-secondary environment.
- Attention to detail and deadlines.
- Strong interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural environment.
Specialized Knowledge/Education:
- Secondary school graduation or equivalent
Experience:
- At least three years of relevant office experience or an equivalent combination of education, training and experience.
- Preference will be given to applicants with experience with:
- UVic systems (i.e. FAST, FMIS, Banner, Connect, CAPP, Cascade)
- Graduate Admissions and Records and Faculty of Graduate Studies policies and procedures
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:
Expected salary
$4305 – 4438 per month
Location
Sedgewick, AB
Job date
Sat, 01 Jun 2024 03:04:19 GMT
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