Grant Reporting and Compliance Manager

Position description

Grassroot Soccer (GRS) is a rapidly growing adolescent health organization that utilizes the power of soccer to equip young people with the life-saving information, services, and mentorship they need to live healthier lives. Since 2002, GRS has reached over 25 million young people in 60+ countries with life-saving HIV prevention and sexual and reproductive health information and services.

Role Overview: The Grant Reporting & Compliance Manager facilitates global grants management processes and ensures compliance with donor requirements across all stages of the project life cycle. Managing a portfolio of 20-30 grants and contracts at one time, the role’s responsibilities include, but are not limited to, facilitating grant opening and closeout processes, maintaining and compiling grant-related information and files, managing reporting deadlines, and ensuring high-quality program reports and donor updates. Reporting to the Senior Director of Finance, the Grant Reporting & Compliance Manager will also work in close collaboration with the country Program Managers, as well as various members of the
Business Development, Curriculum, Research and Monitoring & Evaluation teams. Essential Duties and Responsibilities

Grant Information Management (50%)
● Transition grant files and proposal documents from Business Development Manager upon grant signing
● Refine and update organization-wide grant information packet template to align with organizational processes and systems
● Maintain comprehensive and up-to-date records of all grants (including current and past), including grant activities, application submissions, administrative documents, funding agreements, reporting requirements, and compliance requirements, etc.
● Develop and maintain systems to track grant application status, deadlines, and deliverables
● With support from the Senior Director of Finance, develop internal protocol for grant reporting and associated inputs
● Support program staff to develop templates and organizational stock language for writing high quality reports
● Coordinate and lead grant kick offs and grant check-in meetings, with ongoing support to program staff
● Ensure compliance with funder requirements and regulations, maintaining alignment with organizational goals and strategies.
● Liaise with in-country, regional and headquarters teams on grant management activities, including ad hoc requests for information and updates
● Oversee closeout of awards, including proactive collaboration with Program Managers and Business Development to ensure program sustainability and maximize long-term donor relations
● Analyze and evaluate grant performance, budget and compliance with donor regulations, recommending actions to the team

Grant Reporting (40%)
● Develop and manage an organizational tools for tracking and managing reporting submissions
● Create and manage a reporting timeline template to ensure timely and quality reporting
● Collate donor reports (monthly, quarterly, final) and coordinate inputs from relevant staff to effectively detail project progress, financial expenditures, and outcomes
● Provide copy editing and quality assurance of all internal and external reports
● Ensure tools and processes are adequate and in place for collecting relevant; quantitative and qualitative information required for reporting stakeholders (including but not limited to donors, GRS staff, thought leaders, etc.)
● Train and support to program team and local partners on grant management best practices and compliance requirements
● Develop, classify, and store communication tools (i.e., visuals/maps, case studies, infographics, photos/videos) and program information documents (e.g., donor reports, proposals, success stories/quotes) for internal and external use, ensuring easy access on the internal Drive

Other (10%)
● Support Business Development to gather and update information and documentation for new proposals and grant renewals
● Support marketing and communications as it relates to donor and prospect outreach, including but not limited to: reviewing external content
● Assist in cultivating and maintaining relationships with current and potential funders, partners, and other stakeholders
● Identify opportunities for process improvements and implement best practices in grant management and reporting.
● Other projects and responsibilities as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Location & Travel
● Approximately 1-2 international trips per year
● GRS supports a flexible work schedule and ability to work remotely

Qualifications

Bachelor’s degree in a related field
● 3-5 years’ experience of relevant and progressive experience in related field
● Experience and understanding of donor policies, guidelines, strategies and reporting requirements for U.S. Government agencies, international NGOs, and corporate and foundation funders.
● Demonstrated success in report writing and effective coordination across departments, functional areas, and partners
● Proven success in facilitating collaboration among key stakeholders to pull together comprehensive reports that align with organizational goals and funder requirements
● Outstanding verbal and written communication skills, including experience developing grant reports and facilitating calls
● Ability to work independently and flexibly across different time zones and teams
● Superior time management skills and a demonstrated ability to manage multiple tight timelines across teams and conduct thorough and timely follow-up
● Ability to analyze and interpret complex data
● Interest or knowledge of health issues affecting young people and communities in low- and middle-income countries

Preferred:
● Experience working with teams across multiple time zones and cross-cultural contexts
● 2 – 3 years of experience with an international NGO
● A passion for sport and youth development is a plus!

The ideal candidate should be exceptional at the following:
● You are a go getter. You are exceptional at proactively tracking and organizing reporting processes within a reasonable timeline. You are creative, flexible, and adaptable when it comes to integrating inputs and support from multiple places into one document.
● You are an exceptional writer with close attention to detail and you easily adapt how our work is presented for different audiences and formats.
● You are a people person. You have high EQ and are exceptional at working in teams across different cultures and time zones and with a diverse range of stakeholders.
● You are an exceptional listener and communicator. You can simplify and translate complexity; communicate clearly, simply, boldly, and persuasively so funders will understand programs, impact, and business model for scale so that they continue to invest in our work.

Successful employees at Grassroot Soccer are bold, yet humble. They are passionate about the mission of Grassroot Soccer and understand their role on the Grassroot Soccer team to achieve its mission.

Day to day, they are…
● Proactive: can anticipate both opportunities and obstacles and take action
● Professional: level-headed; ability to de-escalate difficult situations, behave exceptionally, and manage/minimize distractions
● Problem Solvers: comfortable with ambiguity, can creatively unlock bottlenecks and turn problems into opportunities

…they demonstrate lots of…
● Common Sense: prioritizing the right things at the right time; making good, quick, informed decisions balancing multiple issues and points of view
● Self-awareness: know where one’s blind spots are, recognize differences, and build a team to complement one’s skills and weaknesses

…and a strong bias for…
● Follow-through and Outcomes: deliver results, not just create lots of activity
● Treating People Well: empathetic, kind, great listener, yet can make tough decisions and hold oneself/others accountable

Application instructions

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