Position description
The Simons Foundation Mathematics & Physical Sciences (MPS) Grants Administrator is responsible for providing administrative support for pre- and post-award activities to the MPS portfolio of grants. The Grants Administrator will oversee the process of contacting grantees and their administrators to obtain required reporting for the grants team, and in this position, they must be well versed in Foundation policies and procedures. The Grants Administrator must foster good working relationships, both internally and externally. The Grants Administrator will report to the Grants Manager, MPS.
This is a full-time position based in our offices in New York City.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
- Provides the first-tier review of financial statements, progress reports, as well as no-cost extension, institution transfers and termination requests
- In some cases, manages the final-tier review and approval of financial statements
- Responds to inquiries from applicants, grantees, and institution administrators and determines responses using knowledge of SF policies and SOPs to inquiries from applicants, grantees and institution administrators, as well as judges when to escalate inquiries to the Grants Manager, to scientific program staff, or to the SAM Systems Administrator
- Implements the grant deliverable reminder and submission process and oversees the tracking of deliverable submission, flagging areas for review and works to resolve issues or escalate to the Grants Manager
- Assists with the maintenance of electronic award records in the online grants management system
- Helps external users troubleshoot the SF online grants management system, Simons Award Manger (SAM)
- Prepares deliverable and portfolio analysis reports as needed
- Aids in the creation and maintenance of all program templates
- Completes annual International Award Verification process to determine grantee institutions are eligible to receive funding, as well as to confirm all personnel on a grant and institution official are not on US Department of Treasury and UN Sanctions Lists, Terrorist Exclusion List, and/or Interpol Notices
- Coordinates initial Equivalency Determination (ED) and ED renewal process for international grants compliance process via NGOsource
- Aids in defining, creating, organizing and updating program policies and processes
- Provides administrative support for internal and external grant reviews
- Comprehensively reviews LOI and full application materials submitted
- Runs the RFA process for streamlined award types/RFAs
- Actively manages competing priorities to balance responsibilities and complete assignments in a timely fashion
- Performs any other duties or tasks as assigned or required
Qualifications
Education
Experience
- 1–2 years of full-time administrative experience
- Previous experience in grants or in sponsored projects administration is ideal
Related Skills & Other Requirements
- Excellent interpersonal and organizational skills
- Excellent verbal and written communication skills
- Exceptional attention to detail and task follow-through
- Sound judgment and discretion
- Ability to prioritize, multitask and meet competing deadlines
- Strong computer skills with proficiency in Microsoft Suite, Word, Excel and Power Point
- Knowledge of proposalCENTRAL, SmartSimple, or related award management system is a plus
- Eagerness to grow with the position as the organization’s needs evolve
REQUIRED APPLICATION MATERIALS
- Please submit a résumé and cover letter stating your interest in the position.
COMPENSATION AND BENEFITS
- The full-time annual compensation range for this position is $74,000 – $80,000 depending on experience.
- In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.
Application instructions
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