POSITION TITLE : Grants Manager

REPORTS TO : Finance and administration Director

LOCATION : Dhaka

STATUS : Full-time; contingent upon continuation of donor funding

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

We are currently seeking qualified candidates for the position of Grants Manager for the Tuberculosis Diagnostic Network Strengthening (TBDNS) project based in Dhaka, Bangladesh.

POSITION SUMMARY:

Under the supervision of the Director, Finance & Operations, the Grants Manager is responsible for overseeing grantee performance and oversight; managing solicitations, assessments, and award processes, including the competitive grantee selection review process; providing support to the TBDNS management regarding oversight of subawards; overseeing capacity strengthening plans for grants recipients; and monitoring subaward implementation and compliance of FHI 360 and USAID rules, regulations, and local requirements.

Specific responsibilities include but not limited to:

• Provide support to Finance Manager for prepare partners/sub-receipient selection checklist, selection criteria, selection process, agreement, modification and negotiation proposed budget.
• Conduct due diligence evaluations of prospective sub-awardees to determine their capacity to effectively manage USAID funding
• Review proposals co-developed with TBDNS team through negotiations on the mechanism for support, and disbursement of award.
• Assist Finance Manager and TBDNS program team to develop, analyze, review and negotiate contract documents related to TBDNS’s grant component
• Coordinate FHI 360 staff to ensure grants are aligned with FHI 360 TBDNS objectives
• Ensure all sub-grants and sub-contracts are awarded and administered in compliance with USAID and FHI360 requirements, applicable regulations, policies, and procedures
• Review and provide mentorship to sub-receipient/partner NGO Staff and TBDNS staff and visit partners /sub-receipient offices and project activities to assess compliance as needed
• Provide support to Finance Manager FHI 360 sub-award modifications
• Reviewing of financial reports with vouchers list of sub-receipient; provide feedback, make necessary action plans and follow-up. Visit partner office time to time and vendors for physical verification.
• Coordinate with sub-receipient on fund requests, based on budget and cash flow projections for smooth project implementation.
• Collects fínal reports and/or other related deliverables from grantees.
• Collects and reviews the documentation relative to reimbursement process to ensure that the
  financial information provided is accurate, complete, variable, and reliable.
• Provide support and advice program staff on compliance and capacity development issues
• Final review of sub-recipient’s financial reports and fund request, reconciled and submitted bill vouchers to FHI 360 monthly/quarterly and forward to management for further processing
• Keep regular updates of grants tracker, actual funds obligations and arrange necessary modifications for issuance additional obligations to sub-recipients.
• Check cost share/leverage reports are in line with FHI 360 sub-awardees contract requirement
• Organize and maintain all subgrantee files are in accordance FHI 360 grants manual, General audit standards (GAAP), APRO, and USAID requirements
• Assist in implementing and maintaining in-country policies, procedures, forms, and record maintenance systems that adhere to Grants, FHI 360 and USAID standards and requirements
• Ensure sub-awardees non-expendable inventories are maintained properly and review their status periodically as per FHI360 guideline and USAID
• Communicate FHI 360 partner organizations regularly and ensure financial reports are received timely and correctly
• Assist in the preparation of partners budget, budget modifications, variances etc.
• Assist to program and finance teams to respond to Audit queries and recommendation
• Facilitate the closeout of different grants maintaining FHI 360 and USAID procedure
• Maintain high ethical standards of integrity, respect confidentiality and represent FHI 360 International at all times

• Other duties as assigned by the designated supervisor

Minimum Requirements

• Minimum master’s degree or its international equivalent in Business Administration and Management or another relevant field.
• Minimum of 7 years working experience in grants management and minimum 5 years experience in managerial position in the same field
• Working experience with USAID funded projects and knowledge on USAID policies and reporting requirements.
• Proficiency in relevant computer applications and databases.
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with funder, host-country counterparts, and representatives from other key stakeholders such as NGOs, CSOs, and the private sector.
• Extensive knowledge of Bangladesh NGO reporting requirement.
• Any Bangladeshi relevant professional qualifications are an advantage.
• Fluency in English and Bengali is required.
• Position open to Bangladeshi nationals or individuals who have the legal authority to work in Bangladesh.

Work Station:

• Dhaka. Bangladesh

Other:

• FHI 360lling to travel frequently to project areas
• Any other job assigned by Finance and Administration Director and COP.

The above statements are intended to describe the general nature and level of work and are subject to modification. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran with respect to policies, programs, or activities.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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