Group Legal Services Manager

Heriot Watt University

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Job Posting Title:  Group Legal Services Manager

Grade and Salary: Grade 8£44,414 – £52,805

FTE and working pattern: 1 FTE, 35 hours weekly based at Edinburgh Campus

Organisation Name: Legal Services, Governance and Legal Services (GALS)


About our Team   

The Governance and Legal Services vision is to support effective and accountable governance, compliance, and safety as an essential foundation to the delivery of Strategy 2025, being globally connected and enhancing value. Our mission is to drive improvement in governance, compliance, and safety through the provision of high-quality advice, monitoring of compliance in all the jurisdictions within which the University operates and through the development of professional families and networks.  

A global Legal Services team is being developed as part of the existing Assurance Services Division. This team will:  

  • Build a global in-house legal team to support more efficient, integrated processes and procedures and enhance response times in respect of provision of legal support for the University’s operations and processes.  
  • Adopt standardised contractual templates across significant areas of HWU Group activity, delivering increased efficiencies, default usage of electronic signatures by authorised signatories only, reduction in contracts signed without completing the approval process.  
  • Establish a new global professional family with respect to managers who contract on behalf of the University including provision of training and guidance, and development of a legal resource hub, in collaboration with colleagues from Procurement Services and other divisions. 

The Legal Services team will report to the Head of Assurance Services. 

The existing Assurance Services team sits within the GALS Directorate and is responsible for the provision of a range of services to the University as follows: 

  • Risk Management and controls assurance 
  • Oversight of the Internal Audit function 
  • Business Continuity Planning/Reputational Incident Management  
  • Insurance provision at all campuses and claims support 
  • Anti-Fraud and Ethical Business policy development and training 

Detailed Description 

The appointment will be at Grade 8, Salary: £44,414 – £52,805.

The role will act as the line manager for the Legal Services team to oversee and manage its day-to-day operations to deliver high quality services to its stakeholders.

Key Duties and Responsibilities 

  • To manage the Legal Services team, working closely with the Assurance Services Manager, Legal and Assurance Managers located at Dubai and Malaysia Campuses, and the Head of Assurance Services. 
  • Manage the team’s caseload to ensure the provision of high quality timely legal advice and guidance to stakeholders across the group.  
  • To determine what can be managed internally and what requires external legal advice, and making appropriate referrals in consultation with the Global Director of GALS 
  • Review, draft and negotiate a range of commercial contracts covering the full spectrum of commercial related activities, including complex commercial and non-commercial collaborations, agreements relating to industry sponsored collaborations, contracts and consortium agreements, along with studentships, NDAs, consultancy and material transfer agreements, and other agreements as directed. 
  • Interpret legislation or changes to legislation as it pertains to HWU and the HWU Group, and process the necessary changes to internal policies, procedures, and guidance. 
  • Manage the budget of the team within the Division.  
  • Manage the team’s work to develop and deliver high quality legal advice and guidance for the global University community across the portfolio of work. 
  • Provide high quality reports to the University Executive, Audit and Risk Committee, and other Executive and Court Committees, and occasionally to present these when deputising for the Head of Assurance Services. 
  • Represent the University within the relevant HE sectoral and other wider networks with respect to legal matters, deputising for the Head of Assurance Services where required.  
  • Interact with external clients to negotiate agreements as appropriate. 
  • Provide cover for the other members of the Legal or Assurance Services teams during times of holidays, absence and others, as required. 
  • Such other duties or changes to the above duties as may be required from time to time to support the achievement of objectives in service delivery 

Education, Qualifications and Experience


  • Educated to first degree level (LL.B or equivalent) with practical experience in a contracts role in the workplace, experience in managing and developing teams. 
  • Experience of working within a similar environment as outlined above 
  • Competent in the use of relevant IT packages  
  • Demonstrable substantial professional expertise in legal, contractual fields.  
  • Well-developed understanding of the relevant legal, statutory and governance applications in these fields and turning them into good practice 
  • Excellent interpersonal, influencing and presentation skills, able to understand and communicate complex issues effectively 
  • Ability to persuade, motivate and lead a team, including setting objectives and managing workload 
  • Demonstrable excellent customer service  
  • Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment 
  • Experience of working closely with stakeholders across all levels of the organisation  
  • High level planning and organisational skills with the ability to prioritise major developments and to function effectively in a pressured environment 
  • Demonstrable professional and proactive approach 
  • Ability to work effectively both independently and as part of a team  


  • Professional Qualification or membership of Professional body (where applicable)  
  • Experience of working in Higher Education  
  • Ability to manage budgets 

How to Apply

Applications can be submitted up to midnight (UK time) on Monday, 19th June 2023

Please submit via the Heriot-Watt on-line recruitment system (1) Cover letter describing your interest and suitability for the post; (2) Full CV.

For informal discussions about the position please contact Jon via   [email protected]

At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team. 

Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.

Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities.  Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website  and also our award-winning work in Disability Inclusive Science Careers  .

We welcome and will consider flexible working patterns e.g. part-time working and job share options.

Use our total rewards calculator:  to see the value of benefits provided by Heriot-Watt University.


Heriot-Watt University has established a reputation for world-class teaching and leading-edge, relevant research, which has made it one of the top UK universities for innovation, business and industry. 
Heriot-Watt University has five campuses: three in the UK (Edinburgh, Scottish Borders and Orkney), one in Dubai and one in Malaysia. The University offers a highly distinctive range of degree programmes in the specialist areas of science, engineering, design, business and languages. Heriot-Watt is also Scotland’s most international university, boasting the largest international student cohort. 

The Development and Alumni Services Manager will set the data strategy for Development and Alumni Office, defining the way our systems operate, are managed, indexed, updated, cleansed and archived, whilst ensuring that the service is aligned with the needs of Development and Alumni Office and the wider university strategy.

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