- Role and responsibilities
The HR Admin Technical Assistant will be responsible for the day-to-day implementation of HR and Admin work at the Area level.
Generic responsibilities:
- Adhere to NRC policies, tools, handbooks and guidelines.
- Assist a range of support with the implementation of the support function portfolio according to plan of action.
- Independently implement procedures and activities within own function or core competency as delegated.
- Responsible for organizing and delivery of tasks in line with priorities and standards.
- Use initiative in day-to-day problem solving in line with agreed procedures, priorities and standards for the area of work.
- Collaborate with relevant departments & focal points.
- Promote and share ideas for improvement in your area of expertise.
Specific responsibilities
- Perform all administrative tasks to ensure the smooth operation of Shostka Field Office: ordering cleaning supplies, office supplies and consumables; management of lease and security agreements for Shostka office by preparing the agreements, submitting PR/PO necessary for payments, being the focal point for the office Landlor, preparing lease amendments (extension, termination, other changes of the agreement).
- Oversee the cleaner tasks
- Assist in drafting letters, cover letter for official correspondence.
Reply to general information requests with accurate information. Sending, receiving, distributing and filing incoming and outgoing correspondence.
- Organize events and meetings in Shostka hromada (finding venue, organizing catering, processing the payment).
- Booking accommodation in Shostka for NRC staff and visitors if needed
- Provide research and administrative support when necessary.
- Timely reconciliation of cash advance if taken.
- Collecting signatures, scanning the timesheets relate to Shostka
- Providing/Printing documents required onboarding process for every newly recruited staff (employment agreement, mandatory policies, collecting signatures, archiving, sending hard copies CO).
- Archiving applications related to contract termination, submitting for signature termination order and sending the hard copy to CO.
- Preparing business trip orders, collecting the signatures, archiving.
- Updating leave tracker for Shostka staff, collecting signatures on leave orders.
- Perform other relevant tasks as requested by the Line Manager / ASM / AM.
2.
Competencies
1. Professional competencies
- Bachelor’s degree in relevant field. University degree will be an asset.
- Minimum 1 year of similar work experience.
- Experience working in a humanitarian organization will be an asset.
- Experience working in a complex and volatile context.
- Basic in English, fluent in Ukrainian, written and spoken.
2. Behavioural competencies
- Strong organizational and planning skills
- Strong networking and negotiations skills.
- Resilience and ability to work in insecure environment with challenging workload.
- Ability to work independently and proactively.