Company Description

THE OECD – Who we are, what we do

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

THE EXECUTIVE DIRECTORATE (EXD)

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General.  Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid.  As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.

THE HUMAN RESOURCES MANAGEMENT SERVICE (EXD/HRM)

Within the OECD’s Executive Directorate (EXD), the Human Resource Management Service (HRM) is responsible for providing stewardship of the Organisation’s human capital on behalf of the Secretary-General. It is composed of three Divisions: HR Operations, Client Services and Talent Management and Analytics.

The Client Services Group (CSG) provides Directorates with a first point of contact for all people management matters and assumes overall responsibility for all aspects of HR client support work related to resource planning and people management within Directorates (recruitment, performance management, engagement, retention).

THE POSITION

EXD/HRM/CSG is looking for a Human Resources (HR) Co-ordinator who will report to the Talent Acquisition Lead and will be responsible for a wide range of activities supporting the CSG team, including recruitment operations support and salary review for external candidates. We are looking for enthusiastic and motivated candidates with experience in talent acquisition and providing administrative HR support who are interested in working in a diverse multi-cultural environment.

Job Description

Main Responsibilities

Recruitment Support

• Analyse salary and benefit information from external candidates, where necessary, and assess against internal salary scale for HR Business Partner review. Ensure the salary and benefits information provided is fully documented.
• Provide general support to recruitment processes, including assisting with job vacancy development and  management for standard and generic recruitment, communication with candidates across the whole recruitment cycle, administration of screening and assessments, reference checks, and facilitating and monitoring recruitment workflow(s).
• Provide candidate sourcing support for specific processes/assignments, where necessary.
• Assist with mapping job descriptions to job profile framework, approval of jobs and completing offers in the SmartRecruiters platform and set up and monitoring of ModernHire assessments for recruiters at all levels.
• Guide, train and support HR colleagues to provide support in the above areas, drafting process documentation, as necessary.
• Actively contribute to the preparation of recruitment reports and statistics by collecting and analysing data throughout the hiring process and tracking key metrics.

Administrative Support

• Support with procurement processes, including drafting contracts: calls for tender, market price comparisons, etc
• Support CSG’s internal document management site and recruitment-related mailboxes and queries.
• Draft communication materials including emails, reports, charts, graphs and presentations.

Continuous learning and process improvement

• Keep informed about HRM work commitments and milestones.
• Pro-actively suggest improvements to processes, workflows and working methods, leveraging the use of digitalization and/or automation where possible.  Support projects and initiatives.
• Adopt a continuous learning approach with regard to evolving corporate systems and procedures and other relevant IT tools. Keep abreast of the relevant HR rules pertaining to assigned workflows.

Qualifications

Ideal Candidate Profile

Academic Background

• Secondary education, preferably with training in human resource management. Post-secondary education would be a plus.

Professional Background

• At least two years of experience in Human Resource Management in an international organisation, or international private-sector setting, including in performing salary evaluations, or in compensation and benefits.
• Experience with recruitment-related systems and processes. Experience in candidate sourcing and outreach would be an advantage.
• Experience in client relationship management and negotiation. Demonstrated ability to communicate, foster and maintain excellent working relations with colleagues at all levels within the HR Service and across the organisation.
• Good knowledge and understanding of human resources (HR) management policies, procedures and practices, or the ability and willingness to acquire this knowledge rapidly. 
• Demonstrated ability to work independently and proven experience in exercising good judgement when handling confidential and sensitive information.
• Strong organisation and time management skills. Ability to manage competing priorities and to deal effectively with ambiguity.
• Excellent written and verbal communication skills, including solid drafting skills.

Tools

• Strong knowledge of Microsoft Office Suite (e.g. Word, Excel, PowerPoint), including very good skills in Microsoft Excel (pivot tables, graphs, v-lookup, etc).
• Knowledge of HR specific software (e.g. Smart Recruiters, SAP, Cornerstone). Knowledge of reporting software (e.g. SAP BO, Power BI, etc) would be an advantage.
• Experience with video-interview (e.g. Sonru, HireVue) and language testing (e.g Piplet) software would be an advantage.
• Experience with LinkedIn Recruiter and LinkedIn Talent Insights would be an advantage.

Core Competencies  

• OECD staff are expected to demonstrate behaviors aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade. 
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies. 

Languages

• Fluency in one of the two OECD official languages (English and French) and a knowledge of, or a willingness to learn, the other.
• Knowledge of other languages would be an asset.

Additional Information

Closing Date

• This vacancy will be filled as soon as possible, and applications should reach us no later than midnight, 03 September 2024 (Paris time).

Contract Duration

• 13-months fixed term appointment, with the possibility of renewal.

What the OECD offers

• Monthly base salary starting from 4302.38 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

Please note that our Rules and requirements stipulate that the mandatory retirement age is 67.

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen in September and panel interviews are planned for October 2024.

Salary Information

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries]*, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.