Human Resources Assistant

Role: Human Resources Assistant

Salary:  £25,048 – £28,000 (dependent on experience)

Location:  Hybrid – 2 days onsite in our Thornhill, Dumfries office required (Wednesday, plus one other day)

Contract: Full-Time, Permanent

About HALO

The HALO Trust is the leading global NGO addressing the impact and drivers of conflict in over 30 countries and territories, employing more than 12,500 staff. Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence, creating more durable solutions to support stability.

In recent years HALO has grown significantly, and with our financial strength and strong government, community, and partner relationships we are uniquely positioned to help build more resilient and prosperous communities.

About the role

Due to our continued growth, we are excited to be recruiting for the role of HR Assistant on a permanent basis here at The HALO Trust.

Reporting to the HR Officers as part of the People Services Team, this is an opportunity for you to be at the heart of bringing HALO’s mission to life, and we are looking for someone with a strong work ethic, who possesses the ability to work at pace in an ever-changing environment.

Key Responsibilities

Onboarding of New Employees:

• Creating user profiles on the HR system and learning platform.
• Ensuring accurate new starter information is added to payroll on a monthly basis.
• Holding bank confirmation meetings with new employees to ensure details are accurate.
• Updating HALO’s Intranet (Confluence) with a list of new starters monthly.
• Schedule and coordinate onboarding activities, providing guidance and support to new hires throughout the process.
• Serve as a point of contact for new employee inquiries.

Administrative Tasks:

• Monitor the HR mailbox, ensuring all queries are dealt with in a timely and courteous manner.
• Ensure the HR database is maintained, accurate and complies with current legislative requirements.
• Ensure the payroll database is updated as required.
• Assist in the rollout and implementation of new induction pathways
• Produce and distribute all employee correspondence regarding contracts, contractual changes and other employment documents.

General Aspects of the role:

• Provide proactive HR advice on HALO policies and procedures as required within realms of expertise.
• Maintain continuous professional development.
• Support the induction process for all new staff.
• Assist and support The HALO Trust HR team with the implementation of a high-performance employee culture.

All HALO staff are expected to undertake the following general duties:

• Work within the framework of HALO’s core values, promoting its ethos and mission statement.
• Work towards achieving programme and/or group business plan objectives.
• Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities.
• Travel overseas as and when required.
• To discharge duties and responsibilities under HALO’s Health and Safety Procedures which may include Risk and COSHH Assessments and participation in evacuation procedures as necessary. 

Essential:

• Excellent verbal and written communication.
• HNC or equivalent.
• Experience of working in a busy and demanding office environment.
• Experience of working in a supporting function e.g. training.
• Evidence of continuous professional development.

Desirable:

• Professional HR qualification.
• Membership of CIPD level 3.
• Experience of working in an HR environment.
• Employment legislation experience.

• Annual Leave: 25 days leave, plus bank holidays
• Private medical health insurance
• Non-contributory life assurance
• Pension contributions matched by HALO up to 5%
• Emergency medical insurance when travelling overseas (including on leave)
• Flexible working policy
• Cycle to work scheme

Please submit a CV (no more than 2 pages) and a cover letter (no more than 1 page) outlining how your experience matches the key skills and competencies required by Midnight on 5th September 2024.

We reserve the right to amend the closing date depending on the number of applications received.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.