Human Resources Assistant

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Description

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Org. Setting and Reporting

• This position is located in the Human Resources Section of the United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent will report to the Chief Human Resources Officer through Deputy Chief Human Resources Officer.

Responsibilities

Within limits of delegated authority, the Human Resources Assistant FS-5 will carry out the following duties: (These duties are generic and may not be performed by all Human Resources Assistants at FS-5 level ).

Administration of entitlement and benefits:

• Supervises and monitors the work of Human Resources Assistants in carrying out all human resources Umoja transactions.
• Receives and reviews grievances and complaints related to entitlements and benefits, assessing and evaluating the merit of each case and making recommendations for resolution. Reviews and processes entitlements and benefits related actions, making appropriate recommendations where exception is required.
• Provides advice to staff as first point of contact regarding interpretation and application of policies, regulations and rules concerning conditions of service, entitlements and benefits.
• Administers and provides advice on salaries and related benefits and travel entitlements.
• Determines benefits and entitlements for staff on the basis of contractual status in line with Staff Rules and Regulations, preparing justifications for exceptions for review by the Chief Human Resources Officer before submission to the HOM or Headquarters.
• Inducts newly recruited staff members by briefing them on administrative formalities, conditions of service, entitlements and benefits.
• Process personnel related actions in Umoja within authority delegated to the mission.
• Assists in resolving complex HR related issues and problems by conducting necessary research and fact finding and preparing drafts and related documentation for review by the Supervisor. Performance management and staff development:
• Provides support in advising managers and staff on performance management to ensure effectiveness, compliance and equity.
• Ensures compliance with the performance management system, including inputs to the Joint Monitoring Group and Rebuttal Panels in which he or she serves as ex-officio member. Reviews complaints or grievances from staff on performance related matters and initiates actions to resolve them.
• Prepares monitoring reports on staff development and career support programs.
• Assist in the development and tracking of career development programs in liaison with the mission training focal points, the DFS Career Development Unit and the Field Career Development Officers.

Planning and budget:

• Supports the mission planning process throughout the mission life cycle by preparing documentation and data as well as initial reviews on staffing requirements and organizational structure.
• Assists with reviewing recommendations resulting from staffing reviews and providing data that would translate them into staffing requirements for purpose of budget preparation.
• Assists with the monitoring of staffing related costs and expenditures in line with the funds.

Other:

• Research on matters related to the administration of justice and provides inputs and information for formulation of mission response to applications of staff to MEU or UNDT.
• Updates Umoja and initiates required transactions in the system.
• Analyzes incoming correspondence, and drafts memorandum and faxes related to HR matters.
• Assists in preparing policy papers, position papers and briefing notes on issues related to human resources management matters.
• Keeps abreast of developments in various areas of human resources.
• Performs other duties as may be assigned.

Education

• High school or equivalent diploma is required.

Job – Specific Qualification

• Technical or vocational certificate in human resources, business administration or personnel administration is desirable.

Work Experience

• A minimum of eight (8) years of progressively responsible experience in human resources management, business or public administration, management and analysis, or related fields is required. Experience as certified HR Partner All in Umoja is required. Experience in field entitlements is desirable. Practical experience with the planning and delivery of human resources services in complex, volatile or conflict and post-conflict environments is desirable. Experience in administering and verifying pension claims and responding to queries related to staff pension fund is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

Source: https://careers.un.org/jobSearchDescription/243132?language=en

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