Human Resources Assistant

Org. Setting and Reporting

This position is located in the Human Resources Section, The Hague, Netherlands, as well as working with colleagues in the Arusha branch. The HR Assistant will work under supervision of the Associate Human Resources Officer (Head of Recruitment) and the Chief, Human Resources Section.

Responsibilities

Recruitment and placement

• Assists in reviewing draft job openings for staff and non-staff in their different types (GS, FS, P, C/IC, Interns) ensuring that the evaluation criteria and responsibilities are in line with individual job descriptions;
• Assists with the review of applicants to ensure that candidates meet eligibility criteria, including requirements stated in the job openings;
• Initiates and follows-up on reference checks, in respect of academic verifications and employment records, ensuring the completion of the pre-recruitment formalities;
• Initiates and prepares offer of appointment, including Statement of Emoluments, for review by the Human Resources Officers;
• Assists with the scheduling and coordination of assessment of candidates, including written assessments and Competency Based Interviews;
• Assists with the onboarding procedures for selected candidates;
• Maintains up to date the Recruitment tracking tool and other databases;
• Coordinates the tasks of the IRMCT Internship Office, including recruitment, onboarding and separation procedures; Consultant and Individual Contractor Administration
• Reviews and processes requests for shopping carts.
• Maintains Business Partners and Mini master records.
• Assists in the review and processing of fee determination and conditions of service.
• Process and amends purchase orders. Administration of entitlements and benefits
• Advises staff on the application and implementation of HR policies, procedures, regulations and rules concerning entitlements and benefits;
• Assists with the monitoring and documentation of issues related to conditions of service of staff and advises the supervisor of any developments;
• Conducts research and prepares written responses to queries related to HR matters;
• Induct new staff and non-staff members, review and verify all documentary proof to establish the contractual status and related entitlements;
• Advise staff regarding their entitlements and conditions of service, administrative procedures, and processes as well as the staff members’ responsibilities.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of five (5) years of progressively responsible experience in human resources management, administrative services or related area is required.
• The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher. Two (2) years of experience in UN Staff Selection System and non-staff hiring procedures (i.e. Interns, Consultants, Individual Contractors) is desirable.
• One (1) year of experience managing UN internship Programme is desirable. Experience in the use of recruitment tools like PeopleSoft or Inspira is desirable Experience with HR modules of Enterprise Resource Planning (ERP) systems such as Umoja or similar is desirable. Experience working at UN International Criminal Tribunals is desirable.

Languages

• English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required.

Source: https://careers.un.org/jobSearchDescription/235601?language=en