Description
The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.
The Operations and Management Directorate (OMD) provides corporate services to all SPC Divisions and Programmes. It consists of three key departments: Finance, Human Resources and Information Services. OMD is focused on improving the effectiveness of systems, policies and management to provide high-quality customer-oriented services
The role – Human Resources Assistant – Remuneration, Systems, Health and Safety will provide administrative support to the team.
The key responsibilities of the role include:
Administration Support
- Assist the remuneration and health and safety team with all routine letters and reports.
- Assist with coordinating the health and safety helpdesk tickets.
- Assist the health and safety team with monitoring the safety register.
- Assist with the raising of purchase orders, invoices, processing e-payments.
- Assist with coordinating company-wide wellness programs.
Files and Records Management Support
- Meticulously maintain records of incidents, safety protocols, and employee training sessions.
- Convert paper filing to online filing.
- Document filing and retrieval during internal/external audit.
Support HR Projects
- Support the Human Resources Manager Remuneration, Systems and Health and Safety with Human Resource projects and assignments as and when requested E.g. maintain a training record database, assist with writing up Standard Operating Procedures (SOP).
For a more detailed account of the key responsibilities, please refer to the online job description.
Key selection criteria
Qualifications
- A degree qualification in human resources or business administration or relevant field.
Technical expertise
- Minimum of 1-2 years of human resources or business administration experience.
- Skills with Microsoft Office is essential (Word, Excel, PowerPoint).
- Familiarity with working in a dynamic and challenging environment.
- Be committed to providing excellent service to clients.
- Strong organization skills as well as the ability to manage multiple tasks at any given time.
- Ensure confidentiality at all times.
Language skills
- Excellent English communication skills (oral and written).
Interpersonal skills and cultural awareness
- Ability to work in a multicultural, inclusive and equitable environment.
Salary, terms and conditions
Contract Duration – 6 months – subject to renewal depending on funding and performance.
Remuneration – The Human Resources Assistant – Remuneration, Systems, Health and Safety is a band 6 position in SPC’s 2024 salary scale, with a commencing taxable salary range of FJD 1,892-2,365 per month, plus local staff benefits. An offer of appointment for an initial contract will normally be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.
Recruitment principles –SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.
Applicants will be assured of complete confidentiality in line with SPC’s Privacy Policy.
How to apply
Application procedure
Closing Date – 18 August 2024 at 11:59pm (Fiji time)
Job Reference: JM000716
Applicants must apply online at http://careers.spc.int/
Hard copies of applications will not be accepted.
For your application to be considered, you must provide us with:
- an updated resume with contact details for three professional referees
- a cover letter detailing your skills, experience and interest in this position
- responses to all screening questions
Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference. Please ensure your documents are in Microsoft Word or Adobe PDF format.
Only Fijian citizens are eligible to apply for this role.
SPC does not charge a fee to consider your application and will never ask for your banking or financial information during the recruitment process.
Screening Questions (maximum of 2,000 characters per question):
- How do you see the relationship between customer service and human resources?
- Which HR software systems are you familiar with and what are your proficiency levels with them?
- Can you provide an example of a time when you had to manage multiple tasks or projects at once? How did you prioritize them?