Human Resources Manager – Ukraine

Application review on a Rolling Basis: Due to the urgency of this recruitment, we encourage interested candidates to submit their applications as soon as possible. We will be reviewing applications on an ongoing basis.
We need you to support our field teams in deploying this massive emergency response. Your help can make a difference. Join us!

Humanity & Inclusion is an independent and impartial aid organisation working in situations of poverty and exclusion, conflict and disaster. The organisation works alongside people with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Since its creation in 1982, HI has run development programmes in more than 60 countries and responded to numerous emergencies. Today, we have a budget of approximately 255 million euros, with 4794 employees worldwide.

At Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.

Please indicate if you require any special accommodation, even at the first interview. For more information about the organisation: www.hi.org

JOB CONTEXT:

Since February 2022 HI has re-opened a Country Programme in Ukraine to respond to the humanitarian needs triggered by the full-scale invasion of Ukraine by the Russian Federation. In 2024, HI pillars of interventions are:

• Health: HI aims to improve access to quality physical rehabilitation and mental health and psychosocial support services (MHPSS) for conflict-affected vulnerable population.
• Protection: Given the scale of humanitarian and protection needs, HI intervenes at various levels to ensure that vulnerable conflict-affected populations have access to multi-sectoral services tailored to their needs. In addition, HI aims to foster a disability-inclusive humanitarian response.
• Armed Violence Reduction: Ongoing attacks dangerously exacerbated Explosive Ordnance (EO) contamination in Ukraine. In light of this, HI is conducting a multi-pronged approach to EO Risk Education and Conflict Preparedness and Protection (CPP), adaptable to the evolution of the conflict and is looking at extending the AVR scope with NTS (Non-Technical Survey) activities (subject to accreditation approval) and Victim Assistance.
• Basic needs: to respond to the most acute needs for displaced households hosted by the local population or living in collective settings, HI is providing cash-based transfers, including MPCA (Multi-Purpose Cash Assistance) and a disability top-up. 
• Humanitarian-to-humanitarian logistics (Atlas Logistique): To facilitate the delivery of humanitarian assistance as close as possible to the most affected populations, HI proposes mutualized storage and transportation services to other humanitarian actors – with a specific focus on “last-mile transportation”.

HI Ukraine Program:

• Volume: 16M€/year – 300 + staff
• Donors: ECHO, BHA, CDCS, GFFO, ADH, SDC, BUZA, FCDO via WHO
• Partners: Relevant Ministries, local organizations, hospitals, collective centers etc.
• Ukraine’s Program is a 2-year-old program. One of the current goals is to stabilize the structure and operational strategy while increasing our capacity to implement activities in the country with a priority to the East and South East parts of Ukraine which are the most affected by the conflict.

 

YOUR MISSION:

Responsibility 1: Management

• An exemplary manager
• A manager who conveys meaning
• Manager/administrator
• Number 1 HR Manager & Coach

Responsbility 2: Designs the HR part of the STRATOP and Oversees its associated action plan

• Drafts, revises, and implements the HR segment of the Programme’s operational strategy in line with HI’s policies.
• Translates HR strategy into actionable plans for the Programme.
• Advises the Regional/Country Director on major HR reorganizations.
• Produces, compiles, and analyzes HR indicators for the Programme’s dashboard; creates HR-specific KPIs when needed.
• Manages the budgetary, security, and social risks related to HI.
• Represents HI externally on HR matters and develops necessary local partnerships.

Responsibility 3: Rolls out Standards, contributes to HI’s Expertise and Accountability in his/her scope of responsibility:

• Oversees the deployment and quality monitoring of all HI’s HR policies, processes, and tools in the Programme.
• Drafts, updates, and enforces the Programme’s HR framework documents (CSE for International Staff, Terms and Conditions for National Staff, Internal Regulations, disciplinary framework, etc.).
• Assists and supervises the team in adapting and contextualizing HR frameworks.
• Ensures legal and regulatory compliance for the Programme.
• Ensures the quality and compliance of auditing, internal control, and archiving procedures.

Responsibility 4: Operational implementation of HR

• Manages the dimensioning and quality of Programme resources.
• Oversees Career Management and Skills Development systems.
• Ensures quality administrative management for all staff.
• Assists managers in implementing HI’s HR policies.
• Maintains the social environment and ensures legal HR compliance.
• Supports the Country/Regional Manager in deploying the HR aspects of the Code of Conduct, PSEA, Fraud and Corruption Policy, and other institutional policies.

Responsibility 5: Emergency preparedness and response

• Oversees emergency preparedness in the department and, during emergencies, reprioritizes the team’s efforts to ensure a rapid and effective HI response.

CHARACTERISTICS OF THE POSITION:

The security situation in Ukraine remains relatively stable, although there are frequent days and nights of air alerts. However, markets, restaurants and cafes are open, and life continues as normal. There is a strict curfew, the hours depend on the region. During the winter, most attacks target energy structures, mainly power grids and power plants, resulting in sporadic disruptions of electricity, water, heating and communications.

HI has 3 hubs, one in the East (based in Dnipro with a sub base in Poltava), one in the North-East (based in Kharkiv), one in the South East (based in Mikolaiv) and the coordination is in Kyiv. HI staff is accommodated in guesthouses or in hotel (during business trips), usually near HI offices, restaurants, cafes, shopping centers within walking distance and near a shelter (the shelter is either in the building or easy to reach). Movements between sites can be made by car (HI drivers) or by train, depending of the region and time.

• You have training in Administration, Human Resources Management or similar fields
• You have a confirmed experience in team management
• You can adapt to a very new context
• You can work in English, in a multicultural and multi-disciplinary team
• You are solutions-oriented, flexible and able to manage stress

At HI, the conditions offered are up to your commitment and adapted to the context of your mission. https://hi.org/en/join-the-team

• 12 months International contract starting from October 1st 2024;
• The international contract provides social cover adapted to your situation:
• Unemployment insurance benefits for EU nationals;
• Pension scheme;
• Medical coverage with 50% of employee contribution;
• Repatriation insurance paid by HI;
• Salary from 2869€ gross/month upon experience;
• Perdiem: 551,58€ net/month – paid in payroll;
• Hardship: 500€ net/month paid with your salary;
• Paid leaves: 25 days per year;
• R&R: 5 days every 8 weeks;
• Position: Unaccompanied
• Payment for travel costs (air ticket & visa) and transport of your personal effects;
• Housing: Collective taken in charge by HI.