Result of Service
The result of service will be: evaluation and recommendation of stakeholder organizations for events supported by NGLS; review and processing of all registrants for events supported by NGLS; ongoing, clear and consise communication with clients; data reporting on applications received and pre-identified categories within each event and across events; daily reporting on status of work, identifying obstables, providing feedback on applications reviewed. Support to outreach and communications efforts related to events and activities of NGLS. Successful support to High-level Meetings and Summits during the period.
Duties and Responsibilities
This position is located within the team that manages the Civil Society Unit in the NGO Relations, Advocacy and Special Events Section, Outreach Division, Department of Global Communications. Through a number of programmes, the Civil Society Unit collaborates with CSOs whose missions’ line up with those of the United Nations. The unit’s Non-Governmental Liaison Service (NGLS) is in charge of organizing calls for participation from civil society organizations (without having ECOSOC status) that are knowledgeable in the particular, substantive subjects of UN conferences, meetings, and events. One independent contractor position is available under this TOR for a period of one month, under the supervision of the Programme Manager of NGLS. ·Provide support in the coordination of programme/project planning and preparation work for, typically, civil society, private sector and other relevant stakeholders in accreditation processes to engage meaningfully in UN High-level meetings and conferences. Monitors status of programme/project proposals and receipt of relevant documentation for review and approval. Collects and reviews data and supporting documentation associated with applications from stakeholders to participate in events supported by NGLS. Corresponds with clients regarding applications and supporting materials. ·Assists in compiling, summarizing, and presenting basic information/data on specific programmes/projects related to stakeholder engagement in UN meetings and related topics or issues. ·Aids in reviewing project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval. ·Supports team that ompiles,summarizes and enters data on project delivery; finalizes sub-pages of NGLS Annual Report and related status reports, identifying opportunities, shortfalls in delivery, budget overruns, etc., and brings to the attention of management. ·Assists in drafting correspondence and finalizes periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc. · Provides support in general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
Qualifications/special skills
A recognized, 1st level degree is required. One year experience working with civil society Experience working with Indico Experience with data collection and analysis One year of experience working with clients One year of experience with MS Office 365
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of a second official UN language is desirable.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.