Implementing Partnerships Management Officer

Position Title: Implementing Partnerships Management Officer

Job Code: VN 2024 293

Duty Station: Multiple Duty Stations

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 28 May 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Guinea-Bissau; Holy See; Iceland;

Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall

Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint

Kitts and Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Director, Supply Chain Division, and direct supervision of the Implementing Partnerships Management Specialist, and in close coordination with the Office of Legal Affairs, the staff will be responsible for providing technical support, legal advice, and recommendations to country offices particularly involving Implementing Partnership Contracting issues.

Core Functions / Responsibilities:

1. Provide oversight on the implementing partners (IPs) contracting process and ensure quality assurance processes are in place.
2. Oversee and report on the use of Oracle Contracts Module as it relates to IPs.
3. Develop new contract templates when requested by country offices tailored to their programmatic needs in close coordination with LEGCR and other relevant units/departments.
4. Close coordination of legal advice and other matters with the supervisor and other relevant units/departments which include but are not limited to; LEGCR, FAD, ESU, ICT, and DHRM.
5. Preparing legal advice on interpretations of queries regarding project implementation disputes, donor requirements and on available/possible legal recourse.
6. Monitor internal country offices’ IP contracting processes in place to ensure that corporate timelines are adhered to, especially in humanitarian responses.
7. Assess the appropriate implementation of the policy and guidelines on IP contracting, identify related compliance issues and take appropriate remedial action.
8. In coordination with the IP Management Specialist (HQ), develop and prepare training materials on IP contracting and related matters aimed at building capacity of IOM country offices.
9. Constantly analyze current procedures based on international best practices, donor requirements, internal and external audit results and advise on improvements in consultation with the supervisor and other relevant units/departments.
10. Prepare reports for SCD as may be required.
11. Perform such other related duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Law from an accredited academic institution with five years of relevant professional experience; or
• University degree in Law with seven years of relevant professional experience.

Experience

• A minimum of five years (seven years for bachelor’s degree holders) of relevant professional experience in contract law, contract drafting, negotiating, and reviewing in an international organization or private sector entity, or law firm.

Skills

• Excellent writing and research skills; and,
• Demonstrated knowledge of public international administrative law.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.