Inter-agency Coordination Assistant LICA 4

Hardship Level (not applicable for home-based)

A (least hardship)

Family

UNOPS LICA4

2024-10-10

August 31, 2024

Relevant work experience in the UN system is considered a plus.

Standard Job Description

Inter-Agency Coordination Assistant            

Organizational Setting and Work Relationships

The Inter-Agency Coordination Assistant normally reports to a higher grade local or international Inter-Agency position.  The incumbent will provide administrative and organisational support to the Inter-Agency Unit and will liaise with other UN Agencies, NGOs and other partners of UNHCR as well as other units in the operation as necessary. S/he may be tasked to draft meeting minutes and reports.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Provide secretarial support to the Inter-Agency unit and sector working groups, including drafting and reviewing meeting minutes, keeping recipients’ list updated, drafting support materials for meetings, organize and provide logistic support including transportation and translation support, disseminate relevant information to an external audience, etc. 
• Liaise with partners as requested.
• Support the Inter-Agency Coordinators in ensuring good communication between the working groups in the field and the national working groups through regular contacts with the field.
• Liaise with the information management colleagues for sector updates, checking consistency, providing documents to be posted etc.
• Support the sector coordinators in the review and extraction of the reporting of sector partners on activity info.
• Support other Inter-Agency functions, including: collecting and disseminating weekly schedules and work plans, organize and maintain IA calendar and other coordination tools, support outreach to partners on issues such as financial tracking, follow up with field offices on weekly distribution schedules and attend IA meetings and/or specific working groups where relevant (including minute taking), etc.
• Draft reports for clearance by the supervisor.
• Organise coordination meetings.
• Gather information from UNHCR, partners and media.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education

Not applicable.

Certificates and/or Licenses

PLC Certification Programme for Protection Learning Curriculum – UNHCR

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Knowledge of UNHCR and inter-agency policies, standards, programmes and humanitarian operations in operational context.

Desirable

Experience in humanitarian coordination (including but not limited to interagency coordination) is an asset. Emergency response experience is an asset.

Functional Skills

IT-Computer Literacy;

CO-Drafting and Documentation;

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Not applicable.

Cross-Functional Competencies

Analytical Thinking

Planning and Organizing

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

English

,

Spanish

,

Desired Languages

,

,

Additional Qualifications

Skills

CO-Drafting and Documentation, IT-Computer Literacy

Education

High School (Required)

Certifications

Other information

This position doesn’t require a functional clearance

Home-Based

No