Internship, Supply Chain (Re-Advertisement)) (INT9508)

Oxfam is a global movement of people working together to end the injustice of poverty.

ABOUT OXFAM

Oxfam is a global community that believes poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more.

And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

OUR VALUES AND COMMITMENT TO SAFEGUARDING

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. 

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization. 

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.                                                  

TEAM PURPOSE

The Business Support team is accountable for ensuring that all business procedures (Finance, Human Resource, Supply Chain and IT) are adhered to and implemented in a manner that is compliant with Oxfam policies, standards and procedures.

In particular, the Supply chain and Logistics Team will provide professional, business-focused support for logistics, utilizing proactive solutions-based approaches to resolve issues and ensuring that operational business requirements are effectively managed in order to deliver organizational results and help achieve program objectives. 

OBJECTIVE OF THE INTERNSHIP  

The objective of this internship is to hire a Supply chain intern who will be part of the Supply chain and logistics team in Addis Ababa. The position owner will support the logistics team on different supply and logistics activities.

The Role

Working directly with the logistics team, as well as indirectly with partners, internal departments, suppliers, and other stakeholders. 

Specific responsibilities 
Supply management:

• Responsible for overall procurement files as per set standards, data flow, and all other relevant files. 
• Upload scanned documents to Box per project folder and share the Box link biweekly.
• Timely payment facilitation for suppliers 
• Ensure that bills, invoices, and purchase orders /contract are reviewed before being submitted for payment or signature.
• Provide support to the Supply team by assisting with OXFAM and donor compliance requirements.
• Assist the supply team with the timely dispatch of tender documents, TORs, and the preparation of contracts
• In the absence of the Supply chain officer, organize tender committee meetings.
• Maintain an appropriate record of all procurement activities, decisions, and contracts the process is accurately documented for the purposes of accountability and auditing.
• Proactively and effectively communicate with the logistics team (procurement, fleet, warehouse).
• Establishing and maintaining ethical, professional relationships with suppliers.

Fleet Management:

• Ensure track point information is updated and all vehicle information is properly tracked by the country program.
• Fuel consumption data for each vehicle should be entered in Teramar in a timely manner.
• Ensure all vehicles have the required onboard documentation and that all documentation, including insurance, is current.
• Ensure that vehicle logbooks are accurately filled out and that the condition of vehicles is recorded.
• Work closely with the fleet officer to prepare weekly and monthly fleet reports.
  Participate in vehicle maintenance schedules

What we are looking for

TECHNICAL SKILLS AND KNOWLEDGE  
 
A bachelor’s degree in logistics or supply chain management, or any other field that can add value to the position.

• Newly graduated students without any experience. The internship program is also open to master’s degree holders who are interested in working as interns.
• Strong communication and writing skills.
• Experience using computers and Microsoft Office applications
• Ability to work in a team environment as well as independently.
• A desire to analyze data and a high level of attention to detail.
• Excellent planning and prioritization abilities.
• Self-motivated, dependable, and a good problem-solver.
• Ability to work effectively in a diverse team
• Willing to work additional hours when necessary.

 
Key Attributes 

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities 
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

What can this role offer the Intern?  

You will have the opportunity to gain skills and experience in the following areas:

• Solid logistics and supply chain management experience.
• Expertise in the use of digital supply chain tools and logistics systems with an emphasis on applying theoretical knowledge to real-world applications.
• Understanding of and experience in identifying, compiling, and analyzing supply and logistics related reports and information.
• Learn how to communicate with different stakeholders in the supply chain.
• Learning opportunity for fleet management and report preparation.
• Opportunity to work with a diverse group of people
• Contributing to Oxfam’s goal of ending poverty and suffering.

We Offer

This role will allow you to act as a key contributor to our work of supporting those most in need. You will also have a chance to work in a fast-paced, dynamic, and internationally-focused environment and we offer fair pay and competitive benefits package.

Flexfam

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.