IOM : Programme Associate – Tripoli

JOB DESCRIPTION

Under the overall supervision of the Deputy Chief of Mission (DCoM) and the direct supervision of the Labour Mobility & Integration (LMI) Programme Manager, the Programme Associate will collaborate with Project Officers to facilitate the successful implementation of LMI activities. This role involves active coordination with Libyan counterparts, support the monitoring of project implementation, strategic planning, and fostering collaboration and operational efficiency. The incumbent will support the resource mobilization, crisis response, and the implementation of strategic objectives.

  1. Support the Programme Manager and LMI Team with all the administrative and financial tasks as required, including maintaining proper documentation/files of the project, preparing purchase requisition, payment request, invitation letters and other relevant documents.
  2. Conduct monitoring of service delivery by Service Providers and/or Implementing Partners including providing detailed feedback on their reports and offering guidance on project implementation to address unforeseen challenges.
  3. Support the expansion of programme outreach and its network by monitoring and attending events related to LMI programme.
  4. Support the conducting field assessments for LMI-related topics and issues based on project needs.
  5. Support in the translation of non-official documents, information, and data for the field team from English to Arabic and vice versa, for internal use.
  6. Support the logistical arrangements for focus groups, workshops, exchange sessions and trainings.
  7. Provide support to the Programme Manager with the tracking and collection of necessary supporting data/documents from logistics/procurement and finance units.
  8. Support in organizing capacity building initiatives and training programs to relevant public stakeholders.
  9. Assist the LMI Programme Manager in developing project administrative forms and tracking tools for LMI Unit.
  10. Undergo field travel as needed to support field team.
  11. Perform such other duties as may be assigned by supervisors.
Education / Experience:
  • High school diploma with at least five (5) years of relevant experience, or,
  • University degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields, from an accredited academic institution with three (3) years of relevant experience.
  • Previous working experience in other international organizations (IOM, UN etc.) is an advantage.
Skills:
  • Proficient in Microsoft Office applications e.g., Word, Excel, PowerPoint, E-mail, Outlook, Teams and SharePoint.
  • Effective organizational skills and ability to establish priorities and plans, ability to work under pressure and cope with deadlines.
  • Good written and spoken communications skills, good interpersonal skills, and ability to work in a multi-cultural environment.
  • Sound knowledge of financial and administrative management and effective resource management skills.
Languages:

For this position, fluency in English and Arabic are required (oral and written).

Working knowledge of another official UN language (Chinese, Russian, and Spanish) is an advantage.

IOM’s official languages are English, French and Spanish.
Required Competencies:
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes:
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
  5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements


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