Junior Finance Business Partner CSM

University of the Arts London


9853


Professional Services and Operations

Finance

CSM – King’s Cross, London UK

Grade 4

£37,532 – £45,865 per annum

Permanent

Full time – 35 hours per week

30 June 2023 23:55


6 July 2023

CSM Junior Finnace Business Partner – Perm.docx – 18KB

Converted File CSM Junior Finnace Business Partner – Perm.docx.pdf – 43KB


Generic Candidate Information Pack Feb 2023.pdf – 1419KB

The opportunity

Purpose of the Role
This role is part of the College Finance Team which provides relevant and reliable financial and
management information and customer focussed support to budget holders and other
stakeholders across the College. In addition, the role is to support the development of financial
transparency, accountability and engagement across the College by providing insightful analytical
reporting, budget setting and general finance and administrative support.
Duties and Responsibilities
Business Partnering
 Work with the Finance Manager/Business Partner and Head of Finance (HoF) to provide a
comprehensive finance business partnering service to budget managers across the College,
this will include supporting the annual budgeting setting, quarterly forecasting, monthly
reporting and relevant commentaries, in accordance with agreed timetables.
 Establish close working relationships with assigned departments/senior managers to develop
a full understanding of annual plans, deliverables, operational challenges.
 Work with the College Finance Manager/Business Partner and HoF in promoting a customer
focused support service underpinned by business intelligence and analytics to support College
senior managers and stakeholders with ad hoc and regular analysis and data sets to enable
financial decision making. Examples include business analysis for course validations, new
course development, resource allocations, and team structure changes.
 Work with the College Senior Finance staff to keep College senior managers and stakeholders
updated on UAL and College wide financial, HR and administrative policies and processes.
 Organise regular training and briefing sessions for departments/senior managers to ensure
budget managers have the knowledge and skills to manage their budgets and that they
understand the Finance and relevant HR policies and procedures.
 Work in close co-operation with the UAL Finance team, ensuring up to date knowledge and
compliance with the University’s Standing Financial Orders, policies and procedures and
legislative regulations such as IR35. Cascade information to non-finance stakeholders to
O E A G 4 C o l l e g e F i n a n c e J u n i o r B u s i n e s s P a r t n e r J D P S
( F e b 2 3 ) P a g e 1 5
ensure these are adhered to when processing financial transactions and reporting.
 Support the College Finance Manager/Business Partner and HoF in developing a culture of
financial literacy and engagement across the College and driving a culture of financial
transparency, accountability, and good governance across the University.
Budgeting, Reporting and Analysis
 Support the College Finance Manager/Business Partner and HoF with the annual budget
setting, quarterly forecasting, and monthly monitoring, control and reporting process.
 Support the Finance Manager/Business Partner on the maintenance and further development
of the monthly reporting packs across the College. This to include evaluating departmental
reporting needs and requirements and proposing/developing updates as appropriate.
 Develop departmental reporting capabilities to improve business planning and promote
appropriate resource allocations to departments and courses.
 Support the Finance Manager/Business Partner on the UAL annual course costing analysis by
providing accurate and timely information on departments/courses.
 Work closely with the Finance Manager/Business Partner and HoF and central finance
colleagues to develop and ensure adherence to month-end and year-end timetables, carrying
out month-end adjustments, expenditure accruals and prepayments.
 Provide regular, insightful reporting with detailed analysis on transactions, variances and KPIs
to departments/senior managers.
 Work in partnership with the College staffing teams to ensure all offers of employment
including salaried, hourly paid and special lecturers are allocated accurately to the relevant
department/course.
 Ensure departments/senior managers are fully engaged in the process of hiring and the
Change of Employment of staff, provide regular updates and incorporate these into their
financial and operations plans.
Administrative Functions
 Provide support on financial transactional administration to Departments/Senior Managers.
This includes support with sales invoices, purchase orders, new supplier set up, IR35
assessments, goods receipting, invoice matching, credit card expense reconciliation, student
prizes and awards.
 Assist with the day-to-day finance operations of the College by providing support and
supervision of the activities carried out by junior staff within the team.
 Be the departmental “housekeeper” for all ABW and I-Trent coding structures, ABW workflow
and authorisation structures to ensure expenditure items are approved in line with financial
standing orders and protocols.
 Support the gathering and preparing of relevant data for various statutory and other returns.
Other Conditions
 You may be required to work such additional/different hours as may from time to time be
necessary for the proper and efficient discharge of duties which may include evenings.
 You may be required to regularly travel to other UAL sites.
General
 To provide a customer focused service to internal and external stakeholders and work
collaboratively with finance staff across the University.
 To perform such duties consistent with your role as may from time to time be assigned to you
anywhere within the University.
 Undertake health and safety duties and responsibilities appropriate to the role.
 Work in accordance with the University’s Dignity at Work Policy and the Staff Charter,
promoting equality and diversity in your work.
 Undertake continuous personal and professional development, and to support it for any staff
you manage through effective use of the University’s Planning, Review and Appraisal scheme
and staff development opportunities.
 Make full use of all information and communication technologies in adherence to data
protection policies to meet the requirements of the role and to promote organisational
effectiveness.
 Conduct all financial matters associated with the role accordance to the University’s policies
and procedures, as laid down in the Financial Regulations.
Key Working Relationships
 College Head of Finance / College Budget Managers
 College Finance Manager/Business Partner
 College Staffing teams
 College Academic and Functional Management Teams
 College Finance Teams
 College Community (academic, technical, administrative)
 UAL Central Finance 

About you

Specialist
Knowledge/Qualifications
Undergraduate Qualification in relevant area, or equivalent
working experience.
Actively studying for a professional accounting qualification.
Excellent MS Office skills including Excel, Word and Outlook
Knowledge of Finance Information Systems (Agresso /
Excelerator desirable)
Relevant Experience Good knowledge of finance and management information needs.
An understanding of financial management controls and
procedures.
Experience of financial planning, budget setting, forecasting,
management accounts and variance analysis.
Experience of producing and explaining financial information and
management accounts to tight deadlines.
Communication Skills
Communicates effectively orally, in writing and/or using visual
media, with the ability to convey complex financial information to
non-finance staff in a clear and meaningful way.
Leadership and
Management
Able to self-direct and motivate, setting clear objectives to
manage performance.
Planning and Managing
Resources
Strong planning and organisational skills with ability to prioritise
and manage resources effectively to achieve short and long term
objectives.
Student Experience or
Customer Service
Builds and maintains positive relationships with students and
customers.
Teamwork
Works collaboratively in a team and where appropriate across or
with different professional groups.
Creativity, Innovation and
Problem Solving
Uses initiative or creativity to resolve problems.

If you have any queries about this role or need any reasonable adjustments for your application, please contact Leila Farrance, Resourcing Adviser via email at [email protected] 

We are UAL

For the fifth year running, University of the Arts London is the world’s second University for Art and Design in the QS World University Rankings® 2023. Our diverse and talented community comprises over 5,000 academic, professional, and technical staff. Together we are committed to social purpose. This includes creating a better a more sustainable world and championing race equality.

We offer highly creative working environments that inspire staff across all areas to fulfil their potential and continuous training to further develop their skills and expertise. We also offer hybrid and flexible working practices, and excellent staff benefits to improve your work life balance

Under the leadership of our new President and Vice-Chancellor, we are designing the University around social purpose; through the students and ideas we send out into the world, and the partnerships we build to achieve social, environmental, and economic progress. Our 2022-2032 strategy sets out how UAL is responding to a changing world We believe the world needs creativity. This strategy shows how we will bring creativity to the world.

Our culture

UAL is home to a diverse body of over 6,000 academic, professional and technical staff who support more than 21,000 students from 130 countries. We are proud of our international student and staff community and are committed to ensuring that the University offers an inclusive and supportive environment for everyone.

We are a proud Stonewall Diversity Champion and in 2022 achieved a Gold Award in the Stonewall Workplace Equality Index, helping us to ensure all LGBTQ+ people are valued and included at work. We are a member of the Race Equality Charter (REC), to help us reduce barriers that negatively impact Black, Asian and minority ethnic staff and students. We are a Disability Confident Scheme Committed employer and a member of the Business Disability Forum, which help us to recruit, retain, develop and improve the lives of disabled people in the workplace.

9853


Professional Services and Operations

Finance

CSM – King’s Cross, London UK

Grade 4

£37,532 – £45,865 per annum

Permanent

Full time – 35 hours per week

30 June 2023 23:55


6 July 2023

CSM Junior Finnace Business Partner – Perm.docx – 18KB

Converted File CSM Junior Finnace Business Partner – Perm.docx.pdf – 43KB


Generic Candidate Information Pack Feb 2023.pdf – 1419KB

The opportunity

Purpose of the Role
This role is part of the College Finance Team which provides relevant and reliable financial and
management information and customer focussed support to budget holders and other
stakeholders across the College. In addition, the role is to support the development of financial
transparency, accountability and engagement across the College by providing insightful analytical
reporting, budget setting and general finance and administrative support.
Duties and Responsibilities
Business Partnering
 Work with the Finance Manager/Business Partner and Head of Finance (HoF) to provide a
comprehensive finance business partnering service to budget managers across the College,
this will include supporting the annual budgeting setting, quarterly forecasting, monthly
reporting and relevant commentaries, in accordance with agreed timetables.
 Establish close working relationships with assigned departments/senior managers to develop
a full understanding of annual plans, deliverables, operational challenges.
 Work with the College Finance Manager/Business Partner and HoF in promoting a customer
focused support service underpinned by business intelligence and analytics to support College
senior managers and stakeholders with ad hoc and regular analysis and data sets to enable
financial decision making. Examples include business analysis for course validations, new
course development, resource allocations, and team structure changes.
 Work with the College Senior Finance staff to keep College senior managers and stakeholders
updated on UAL and College wide financial, HR and administrative policies and processes.
 Organise regular training and briefing sessions for departments/senior managers to ensure
budget managers have the knowledge and skills to manage their budgets and that they
understand the Finance and relevant HR policies and procedures.
 Work in close co-operation with the UAL Finance team, ensuring up to date knowledge and
compliance with the University’s Standing Financial Orders, policies and procedures and
legislative regulations such as IR35. Cascade information to non-finance stakeholders to
O E A G 4 C o l l e g e F i n a n c e J u n i o r B u s i n e s s P a r t n e r J D P S
( F e b 2 3 ) P a g e 1 5
ensure these are adhered to when processing financial transactions and reporting.
 Support the College Finance Manager/Business Partner and HoF in developing a culture of
financial literacy and engagement across the College and driving a culture of financial
transparency, accountability, and good governance across the University.
Budgeting, Reporting and Analysis
 Support the College Finance Manager/Business Partner and HoF with the annual budget
setting, quarterly forecasting, and monthly monitoring, control and reporting process.
 Support the Finance Manager/Business Partner on the maintenance and further development
of the monthly reporting packs across the College. This to include evaluating departmental
reporting needs and requirements and proposing/developing updates as appropriate.
 Develop departmental reporting capabilities to improve business planning and promote
appropriate resource allocations to departments and courses.
 Support the Finance Manager/Business Partner on the UAL annual course costing analysis by
providing accurate and timely information on departments/courses.
 Work closely with the Finance Manager/Business Partner and HoF and central finance
colleagues to develop and ensure adherence to month-end and year-end timetables, carrying
out month-end adjustments, expenditure accruals and prepayments.
 Provide regular, insightful reporting with detailed analysis on transactions, variances and KPIs
to departments/senior managers.
 Work in partnership with the College staffing teams to ensure all offers of employment
including salaried, hourly paid and special lecturers are allocated accurately to the relevant
department/course.
 Ensure departments/senior managers are fully engaged in the process of hiring and the
Change of Employment of staff, provide regular updates and incorporate these into their
financial and operations plans.
Administrative Functions
 Provide support on financial transactional administration to Departments/Senior Managers.
This includes support with sales invoices, purchase orders, new supplier set up, IR35
assessments, goods receipting, invoice matching, credit card expense reconciliation, student
prizes and awards.
 Assist with the day-to-day finance operations of the College by providing support and
supervision of the activities carried out by junior staff within the team.
 Be the departmental “housekeeper” for all ABW and I-Trent coding structures, ABW workflow
and authorisation structures to ensure expenditure items are approved in line with financial
standing orders and protocols.
 Support the gathering and preparing of relevant data for various statutory and other returns.
Other Conditions
 You may be required to work such additional/different hours as may from time to time be
necessary for the proper and efficient discharge of duties which may include evenings.
 You may be required to regularly travel to other UAL sites.
General
 To provide a customer focused service to internal and external stakeholders and work
collaboratively with finance staff across the University.
 To perform such duties consistent with your role as may from time to time be assigned to you
anywhere within the University.
 Undertake health and safety duties and responsibilities appropriate to the role.
 Work in accordance with the University’s Dignity at Work Policy and the Staff Charter,
promoting equality and diversity in your work.
 Undertake continuous personal and professional development, and to support it for any staff
you manage through effective use of the University’s Planning, Review and Appraisal scheme
and staff development opportunities.
 Make full use of all information and communication technologies in adherence to data
protection policies to meet the requirements of the role and to promote organisational
effectiveness.
 Conduct all financial matters associated with the role accordance to the University’s policies
and procedures, as laid down in the Financial Regulations.
Key Working Relationships
 College Head of Finance / College Budget Managers
 College Finance Manager/Business Partner
 College Staffing teams
 College Academic and Functional Management Teams
 College Finance Teams
 College Community (academic, technical, administrative)
 UAL Central Finance 

About you

Specialist
Knowledge/Qualifications
Undergraduate Qualification in relevant area, or equivalent
working experience.
Actively studying for a professional accounting qualification.
Excellent MS Office skills including Excel, Word and Outlook
Knowledge of Finance Information Systems (Agresso /
Excelerator desirable)
Relevant Experience Good knowledge of finance and management information needs.
An understanding of financial management controls and
procedures.
Experience of financial planning, budget setting, forecasting,
management accounts and variance analysis.
Experience of producing and explaining financial information and
management accounts to tight deadlines.
Communication Skills
Communicates effectively orally, in writing and/or using visual
media, with the ability to convey complex financial information to
non-finance staff in a clear and meaningful way.
Leadership and
Management
Able to self-direct and motivate, setting clear objectives to
manage performance.
Planning and Managing
Resources
Strong planning and organisational skills with ability to prioritise
and manage resources effectively to achieve short and long term
objectives.
Student Experience or
Customer Service
Builds and maintains positive relationships with students and
customers.
Teamwork
Works collaboratively in a team and where appropriate across or
with different professional groups.
Creativity, Innovation and
Problem Solving
Uses initiative or creativity to resolve problems.

If you have any queries about this role or need any reasonable adjustments for your application, please contact Leila Farrance, Resourcing Adviser via email at [email protected] 

We are UAL

For the fifth year running, University of the Arts London is the world’s second University for Art and Design in the QS World University Rankings® 2023. Our diverse and talented community comprises over 5,000 academic, professional, and technical staff. Together we are committed to social purpose. This includes creating a better a more sustainable world and championing race equality.

We offer highly creative working environments that inspire staff across all areas to fulfil their potential and continuous training to further develop their skills and expertise. We also offer hybrid and flexible working practices, and excellent staff benefits to improve your work life balance

Under the leadership of our new President and Vice-Chancellor, we are designing the University around social purpose; through the students and ideas we send out into the world, and the partnerships we build to achieve social, environmental, and economic progress. Our 2022-2032 strategy sets out how UAL is responding to a changing world We believe the world needs creativity. This strategy shows how we will bring creativity to the world.

Our culture

UAL is home to a diverse body of over 6,000 academic, professional and technical staff who support more than 21,000 students from 130 countries. We are proud of our international student and staff community and are committed to ensuring that the University offers an inclusive and supportive environment for everyone.

We are a proud Stonewall Diversity Champion and in 2022 achieved a Gold Award in the Stonewall Workplace Equality Index, helping us to ensure all LGBTQ+ people are valued and included at work. We are a member of the Race Equality Charter (REC), to help us reduce barriers that negatively impact Black, Asian and minority ethnic staff and students. We are a Disability Confident Scheme Committed employer and a member of the Business Disability Forum, which help us to recruit, retain, develop and improve the lives of disabled people in the workplace.

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