Knowledge Management Specialist (Internal Vacancy)

The Knowledge Management Specialist will be responsible for establishing and maintaining a robust knowledge management system, facilitating knowledge sharing, producing high-quality knowledge products that effectively communicate project progress, impact, and lessons learned, and overseeing events management to showcase project impact regionally and globally. This role will contribute to enhancing the effectiveness and efficiency of UNOPS operations under the PLEASE project.

Key Responsibilities:

• Knowledge Management:

  • Develop and implement a comprehensive knowledge management strategy for PLEASE, aligned with UNOPS global guidelines and best practices.

  • Establish and maintain a centralized knowledge repository, including project documents, reports, case studies, lessons learned, and best practices.

  • Facilitate knowledge sharing through workshops, webinars, and online platforms, promoting collaboration and learning among project teams.

  • Identify and document key project successes, challenges, and lessons learned for future project planning and implementation.

• Reporting:

  • Collaborate closely with the M&E team to ensure consistent and high-quality reporting on project progress, impact, and achievements.

  • Contribute to the development and implementation of a standardized reporting framework for PLEASE, ensuring consistency and alignment with UNOPS reporting requirements.

  • Work closely with the M&E team in collecting, analyzing, and synthesizing data from various sources to prepare comprehensive and timely reports.

  • Contribute to the preparation of high-quality reports for internal and external stakeholders, including donors, government agencies, and partners.

  • Ensure that reports are accurate, clear, concise, and visually appealing, effectively communicating key findings and insights.

• Events Management:

  • Oversee the implementation of PLEASE events, including procurement and logistical arrangements.

  • Coordinate the events organization process for smooth implementation in close discussion with different teams.

  • List public information and communication materials requirements for events, in communication with the public awareness team.

  • Coordinate with country teams to ensure effective organization of project events and communicating project highlights and achievements to relevant stakeholders through events.

  • Develop and maintain an events calendar for PLEASE, ensuring alignment with the overall UNOPS strategy.

• Collaboration and Coordination:

  • Collaborate closely with project country teams, program managers, and other stakeholders to gather information, identify knowledge gaps, and ensure effective knowledge sharing and communication.

  • Proactively communicate with stakeholders on knowledge management initiatives, reporting activities, and communication initiatives.

  • Foster a culture of knowledge sharing, continuous improvement, and effective communication within the PLEASE project team and UNOPS.

• Other Responsibilities:

  • Stay abreast of latest developments in knowledge management, reporting, and communication best practices.

• Advanced University Degree (master degree or equivalent) with five years of relevant experience is required.

• A combination of Bachelor’s Degree with an additional 7 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Experience: 

• Relevant experience is defined as experience in knowledge management, reporting, communications, or a related field, preferably within the development sector. 

• Experience in leading a team is required.

• Experience in writing and reviewing programme reports is required.

• Experience in working with grantees is required.

• Experience working with UN agencies or international organizations is highly desirable.

• Experience in coordinating information and content development across offices of diverse geographic locations is highly desirable.

• Professional experience in South Asia is desired.