Lead Event Administrative Assistant in Santa Clara, California

Overview

Position will support billing generation, payroll, inventory management and ordering, as well as task tracking and communication.

Pay Rate and Shift:

Pay is $20.00-$22.00 hr DOE

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Shift is part-time including weekends. This is an event based schedule so the shift will be as needed to support the events.

Please note: this position will require the selected candidate to work events and post events as needed. This will include nights, weekends and holidays.

Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2024 Employee Benefits Front Line Team Members (Programa de beneficios de) (https://www.abm.com/wp-content/uploads/2023/08/2023-Recruiting-Flyer-Frontline-Spanish-7.28.23.pdf) .

Administration:

• Provide administrative support to on-site management team in the areas of scheduling, billing, inventory management and ordering, payroll & timekeeping, building access management, and other duties as assigned.

• Assist with the completion and execution of any safety or compliance items

• Assists with the organization and office management for the ABM Janitorial Operations staff.

• Manage inventory and supplies for ABM Janitorial staff. Coordinate the distribution of assets including radios, parking passes, and credentials.

• Assist with the development, creation, and documentation for standard operating procedures for the Coliseum.

• Responsible for maintaining clear and precise reports on events activities, tracking event assets, event packets, equipment check out.

• Assist with the compliance related items for the ABM Operations staff (OSHA postings, Injury and Illness Prevention Plans, Employee Trainings, Staff Contact Lists, all staff emails, etc.)

• Coordination and participation in quality control efforts to ensure the stadium is set for events and maintain recognition as a “world class” venue.

• Perform all other duties assigned including connecting with accounting and other general office management roles.

Minimum Requirements:

• Bilingual (Spanish/English) is preferred but not required

• 1-2 years of administrative or operational experience

• Excellent attention to detail

• Must be proactive and self-motivated

• Excellent verbal and written business communication skills.

• Customer service experience is preferred but not required

• Working knowledge or desire to learn janitorial equipment

• Intermediate level of Microsoft programs

• A passion for serving others and helping others to succeed.

• Excellent personal organization skills

• Ability to use MS Office Suite, Smart Phones, Internet and other job related applications.

REQNUMBER: 95590

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.