Living Laboratory Events Coordinator

Job Function

The Residing Laboratory Occasions Coordinator will present skilled help to the Residing Laboratory to successfully ship a portfolio of occasions. Working with a spread of inside and exterior companions, you’ll take lead duty for occasions from inception to supply and also will present post-event analysis.

Most important Duties and Tasks

1. To take care of duty for the logistics, operations and administration of occasions throughout the Residing Laboratory’s occasions programme and lead on the establishing of registration programs for occasions the place required.

2. To take a lead position within the organisation on the day of face-face occasions and hybrid, making certain that they’re delivered easily. To incorporate liaison with occasion venues, organising suppliers the place required (eg AV, staging, catering and so forth), setting-up and being accountable for registration, and coping with any issues in knowledgeable method. To help & help audio system and facilitators (this will embrace reserving journey, lodging, compiling displays).

3. To take duty for mediating on-line occasions, to incorporate technical set-up and downside fixing, mediating Q&A periods, in-meeting chat and on-line polling and so forth.

4. To liaise in knowledgeable and environment friendly method with the lead workforce members on every mission, organise steering teams and the assembly schedule for every occasion and to deal with queries from potential audio system, individuals and attendees.

5. To make sure that an occasion plan is produced for every occasion and oversee the manufacturing of occasion supplies. To supervise the invites and advertising and marketing & social media messaging on your designated occasions and to make sure that occasions are promoted on the Residing Laboratory web site.

6. To organise post-event administration (together with occasion evaluation and reporting) and post-event participant communication.

7. To document expenditure and earnings and keep occasion budgets and to make sure correct data are saved of all facets of the occasion and that the database is updated and the place acceptable, to deploy assigned assets and devolved funds duty to make sure operational and value effectivity.

8. To supply recommendation to teachers and different stakeholders on space of specialism to make sure compliance with College procedures, rules, laws and / or to affect operational decision-making, as acceptable and to ship a spread of specialist providers, resolving points independently and, the place acceptable, recommending various programs of motion to maximise service high quality, effectivity and continuity.

9. The put up holder will, on occasion, be required to undertake different duties of the same. nature as could fairly be required by the road supervisor.

Information, {Qualifications}, Expertise and Expertise 

Information/{Qualifications}

Important

A1 Capacity to show the competencies required to undertake the duties related to this stage of put up having acquired the mandatory information and expertise via private improvement and development in the same associated position(s). Or: Educated to at the least Scottish Credit score and Qualification Framework stage 8 (Scottish Vocational Qualification stage 4, Greater Nationwide Diploma) or equal, and expertise of non-public improvement in the same position.

A2 Information of privateness and information safety points and understanding of the necessities of working with private and confidential info.

A3 In depth and in-depth information and expertise of occasions administration processes and procedures, and expertise of specialized gear, software program, insurance policies and procedures related to the position. Together with Overview of technical necessities for hybrid and face-to-face occasions to assist efficient communications with in-house AV workforce and exterior suppliers, and guarantee correctly resourced occasions

A4 Information of occasions security protocols. Understanding of related well being and security insurance policies and procedures relative to the position, and the standard outputs and requirements required.

Fascinating

B1 Occasions Administration qualification.

B2 Information of using Eventbrite.

B3 Information of College or Greater Schooling procedures, reminiscent of insurance policies, processes and procedures.

B4 Information and familiarity with digital occasions platforms.

Expertise

Important

C1 Glorious oral and written communication expertise, together with tact, diplomacy and discretion;

C2 Confirmed analytical expertise together with the power to evaluation and digest advanced info, to summarise conclusions and supply suggestions for consideration by senior administration;

C3 Glorious organisational, planning and problem-solving expertise;

C4 Capacity to train initiative, working independently to progress initiatives and suggest progressive options, referring to senior administration as required;

C5 Extremely developed eye for element and accuracy;

C6 Demonstrated potential to set priorities and work with diplomacy and effectivity in a extremely pressured surroundings;

C7 Glorious interpersonal expertise, together with the power to behave positively with workers, and a variety of exterior contacts in any respect ranges;

C8 Capacity to plan and organise advanced initiatives and occasions;

C9 Glorious IT expertise together with using Microsoft Workplace suite;

C10 An expert, versatile and useful method and the power to stay calm and affected person beneath strain;

C11 Sturdy organisational expertise with expertise of prioritising a assorted workload and assembly deadlines utilizing personal initiative and with minimal supervision;

C12 The flexibility to work flexibly – some night and weekend work might be required occasionally.

Expertise

Important

E1  In depth expertise of working in occasions, both inside an HE establishment or inside one other occasions surroundings.

E2 In depth mission administration expertise.

E3 Expertise within the supply of face-to-face occasions and of being accountable for the organisation and administration of small to large-scale occasions (e.g. conferences/seminars/multi-day occasions).

E4 In depth expertise of non-public improvement in the same position.

E5 Confirmed expertise of downside fixing, planning, organising and setting priorities.

E6 Confirmed expertise of determination making, involving impartial evaluation and judgement.

E7 Workers administration or supervising expertise.

Fascinating

F1 Expertise of utilizing digital platforms, significantly Zoom webinar, within the supply of occasions.

F2 Expertise delivering hybrid occasions and of ‘livestreaming’ of occasions.

Phrases and Circumstances

Wage might be Grade 6, £32,332 – £36,024 every year.

This put up is full time (35 hours per week), and has funding till 30 September 2025 within the first occasion.

As a part of Crew UofG you may be a member of a world altering, inclusive neighborhood, which values ambition, excellence, integrity and curiosity.

As a valued member of our workforce, you’ll be able to anticipate:

1 A heat welcoming and fascinating organisational tradition, the place your skills are developed and nurtured, and success is well known and shared.

3 A versatile strategy to working.

We consider that we will solely attain our full potential via the abilities of all. Equality, variety and inclusion are on the coronary heart of our values. Purposes are significantly welcome from throughout our communities and specifically folks from the Black, Asian and Minority Ethnic (BAME) neighborhood, and different protected traits who’re under-represented throughout the College. Learn extra on how the College promotes and embeds all facets of equality and variety inside our neighborhood

https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/

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