Logistics Assistant (invoicing) – SSA5 – Cairo

Disclaimer: It is a 3-month contract, doubtlessly renewed for 6-11 months solely. This submit is for the emergency response workforce for the Palestine Nation Workplace, situated in Cairo, Egypt.

 

This place is for Egyptian nationals and Egyptian residency holders solely.

 

WFP encourages feminine candidates and other people with disabilities to use.

WFP seeks candidates of the very best integrity and professionalism who share our humanitarian ideas. Number of employees is made on a aggressive foundation. We’re dedicated to selling range and the precept of equal employment alternative for all our staff and encourage certified candidates to use irrespective of faith or perception, ethnic or social background, gender, gender identification and incapacity.

 

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The escalation of the battle which occurred on 07 October in Gaza, resulted within the disruption of electrical energy, meals, water, and gasoline provides, in addition to restricted entry to and motion inside Gaza. This has prompted a major worsening of the humanitarian disaster and a large-scale displacement of the inhabitants inside Gaza. As a result of magnitude of the humanitarian disaster, the numerous impression on the Provide Chain and the entry challenges to and inside Gaza, humanitarian organizations face vital logistics challenges for the supply of aid provides and life-saving cargo. WFP has established Provide Chain corridors and supply mechanisms to ship meals help into Gaza, together with Egypt hall. WFP is establishing required staffing construction to finest assist the operational wants and to ship help into Gaza by means of all potential means.

To implement well-defined normal logistics/provide chain processes and actions to allow efficient supply of products and providers for all supply modalities and to additional assist contracting modalities for Egypt.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Cross-checking the obtained invoices/supporting doc laborious copies and examine it with the excel file despatched to make sure that the paperwork obtained are correct and are towards contracts.
• Dealing with each day distributors communication and inquiries referring to invoicing.
• Share the open deliveries with commodity accounting on common foundation and request them to comply with up with involved employees members for completion.
• Create new pre-requisition, buy orders, service entry sheets, and items receipt notes.
• Put together a money forecast for finance month-to-month.
• Examine validity of open GR (if they’re nonetheless legitimate or not),
• Share the record of open POs exceeding 90 days with involved spending models.
• Monitor the data requested part on the Bill Monitoring System (ITS) utility.
• Course of invoices by preforming bill match for all invoices in relation to Gaza Response in Egypt and generate weekly stories.
• Coordinate with suppliers to make sure that invoices are being submitted through the requested interval and processed.
• Handle the offline tracker that data all invoices, aligned SES, and present step.
• Handle and manage the archiving of all invoices.
• Handle the request to coordinate with distributors to gather the required paperwork for vendor modification and or registration.

QUALIFICATIONS AND EXPERIENCE REQUIRED:

 

Training & expertise:

A bachelor’s diploma in a associated discipline. Sturdy information of funds administration and or finance, warehousing, transportation modules, and Enterprise Administration or different associated discipline, further years of associated work expertise and/or coaching/programs. Superior IT utility and powerful knowledge administration expertise together with SAP ECP, Microsoft workplace, particularly Microsoft Excel. 5 years of expertise working in logistics, ideally humanitarian logistics.

Languages:

Fluency (Degree C) in oral and written communication in English and in Arabic.

 

Deadline: Please apply earlier than midnight April eighth, 2024

 

WFP is dedicated to an accessible, inclusive recruitment course of. Please contact us at international.inclusion@wfp.org to advise us of any disability-related cheap lodging or accessibility requests you’ll have. A member of the cheap lodging workforce will contact you to confidentially focus on your wants.

This e mail is just for use for any disability-related accessibility necessities, and never for sending the appliance itself. On account of quantity of functions, any functions or CVs despatched by means of this e mail deal with is not going to be thought of as a proper utility and won’t obtain a reply from WFP.

 
WFP is dedicated to range and inclusion inside its workforce. WFP has zero tolerance for sexual exploitation and abuse, any type of harassment, together with sexual harassment, abuse of authority or discrimination. All chosen candidates will endure rigorous reference and background checks. 
No appointment underneath any type of contract shall be provided to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), Worldwide Civil Service Fee (ICSC), FAO Finance Committee, WFP Exterior Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and different related our bodies inside the United Nations system with oversight duties over WFP, each throughout their service and inside three years of ceasing that service.

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All WFP Workers are anticipated to display the next competencies and requirements of conduct, aligned with our core values and ideas of WFP LEADERSHIP FRAMEWORK: Leads by instance with integrity, Drives outcomes and delivers on commitments, Fosters inclusive and collaborative teamwork, Applies strategic pondering, Builds and maintains sustainable partnerships. Candidates’ alignment with these behaviors is assessed in our choice course of.

WFP is not going to request fee at any stage of the recruitment course of together with on the supply stage. Any fee requests must be refused and reported to native regulation enforcement authorities for acceptable motion.