Logistics Technical Officer

The purpose of a Logistics Technical Officer position is to contribute specific technical competencies to the logistics function. The post holder will be responsible for all procurement activities for the Area Office.

Duties and responsibilities

Generic responsibilities:

1. Ensure compliance with NRC policies, guidelines and standards.
2. Ensure compliance with logistics function strategy, tools, handbooks, guidelines, and standards.
3. Specific technical responsibility for the implementation of the logistics function.
4. Specific technical responsibility for the quality control and monitoring of logistics function activities.
5. Provide specific technical support and capacity building to logistics staff.
6. Provide specific technical analysis and feedback to NRC representatives in coordination forums.
7. Monitor the progress of team activities and ensure they are implemented according to standards.
8. Implement complex systems and procedures in line with NRC policies, SOP’s and handbooks.
9. Assess, promote, and document ideas for technical improvement and further program development options.



Specific responsibilities:

1. Manages the set up and maintenance of all procurement filing, electronic and hardcopy, and ensures that files are complete, correct and include all relevant documentation to meet audit requirements.
2. Ensures all local procurement procedures in NRC Office are effectively followed in compliance with the NRC logistics Handbook, SRO SOPs, and relevant donor guidelines.
3. Identification of suitable and reliable suppliers, vendors, providers, and contractors of goods, works, and services in support of program implementation in accordance with NRC logistics guidelines. Registering of suppliers in the supplier database.
4. Preparation of Tender Documents and support with Tender Evaluations – key focus on documenting Tender evaluation decision-making.
5. Review procurement plans for all grants and consolidate these regularly into a country procurement plan.
6. Training of logistics and non-logistics staff on NRC procurement processes, procedures, and policies – particularly on the correct use of NRC online UNIT4 procurement module.
7. Prepares and submits daily/weekly/monthly logistics reports as required, including PR Tracker, Contract Follow-Up, Procurement Plans, Vendor Database & Waiver Registry.
8. Collection of price list surveys and leading on-market reviews where appropriate.
9. Set up and management of Framework Agreements for the Area Office and maintenance of a Framework Agreement price list that is shared regularly with colleagues from other departments.
10. Any other specialized logistics assistance as directed by line management.
11. Provide support in Assets and Inventory management, tracking, and counting.
12. Provide support in “Implementing Partners” management and reviewing financial reports.

Qualifications:

Generic professional competencies for this position:

1. Minimum of 3 years’ experience in relevant procurement expertise within a humanitarian or recovery context.
2. Previous experience working in complex and volatile contexts.
3. Documented results related to the position’s responsibilities.
4. Fluency in English, both written and verbal.

Context/specific skills, knowledge, and experience:

1. Excellent attention to detail and good writing ability.
2. Bachelor’s degree in a relevant field.
3. Very good computer skills in Microsoft Office (MS Excel, Word, and Outlook).
4. Strong communication and interpersonal skills.
5. Strong organizational and teamwork skills with good cultural awareness and sensitivity.
6. Highly approachable, trustworthy, and confidential.
7. Good diplomacy and negotiating skills.
8. Knowledge of procedures on donor procurement.
9. Ability to understand and implement organizational and donor policies.
10. Ability to manage and prioritize a varied workload in a rapidly changing work environment.

Personal qualities

Behavioural competencies:

Planning and delivering results.
Working with people.
Communicating with impact and respect.
Handling insecure environments.
Managing resources to optimize results.