Maintenance Purchasing & Payroll Coordinator

Job title:

Maintenance Purchasing & Payroll Coordinator

Company

Bimbo

Job description

About Us !
As part of the largest baking company in the world, Bimbo Canada is a leading producer and distributor of packaged fresh bread, bakery products and snacks. We produce and distribute more than 1,000 products across 18 brands Canadians know and trust, like Dempster’s®, Villaggio®, POM®, Bon Matin®, Stonemill®, Natural Bakery®, Takis®, Thomas’®, Little Bites™, Vachon®, Hostess® and more.In business for more than 110 years, the company operates 15 bakeries and employs approximately 4,000 associates across Canada. Bimbo Canada pursues our goal of creating value by being at the forefront of manufacturing and service delivery innovation in the baking industry through the continued improvement and refinement of its supply chain network while serving major grocery chains, retail outlets and foodservice operations across Canada.At Bimbo Canada, we’re more than just a bakery – we’re a family dedicated to baking delicious moments for millions. Our values are the foundation of our success, and we’re looking for associates who shares our commitment to excellence.Hiring Requirements:
The Maintenance Coordinator position is to ensure the efficient management of tracking, and delivery of materials. This role involves working closely with suppliers, supervisors, and project managers to ensure that materials are available when needed, and that inventory levels are properly maintained.Salary Range: $50,000-$60,000Key Responsibilities:
Purchasing

• In this role, you will oversee the entire procurement process, focusing on securing services that deliver the best value.
• You will develop and implement procurement strategies, manage supplier relationships, optimize supply chain operations, and ensure compliance with company policies.
• Create purchase orders for replacement materials and Inventory items
• Prioritize and expedite orders
• Manage logistics of incoming and outgoing shipments
• Monitor in Oracle and Maximo ERP software, purchase order status, investigate and communicate with appropriate personnel, when discrepancies exist.
• Ensure invoices have been processed with our AP department for payment after materials have been received
• Process claims for deficient products
• Analyze inventory reports (expiry, upcoming shortages, etc.) to identify risks or errors, and communicate with key stakeholders (Planning department) to implement timely solutions
• Maintain an approved vendor list
• Implement cost containment strategies without compromising quality or timelines.
• Conduct cost analysis to identify potential savings and efficiency improvements.
• Utilize procurement and ERP software to streamline purchasing processes and ensure accurate record-keeping.
• Maintain detailed documentation of procurement activities, including contracts, purchase orders, and supplier communications.
• Maintain accurate records of materials ordered, delivered, and used

Managing inventory

• Reviewing reports to ensure inventory levels are accurate in ERP system(s)Spot check physical inventory as required
• Monitor stock levels to avoid shortages or overstock situations while supporting lean manufacturing principles.
• Conduct regular audits to ensure adherence to company policies and procedures.
• Support annual inventory count and audit process.
• Support RMA process, monitoring On-Hold inventories
• Support the maintenance team with inventory supply and demand
• Establish re-order points in the system, and track consumption accordingly.
• Ensure goods are sourced in a timely manner based on equipment design and customer specifications.
• Follow up with vendors regarding orders, and update maintenance teams on any delivery lead time revisions. Follow up regarding service/quality concerns.
• Maintain healthy business relationships with all vendors and suppliers, ensuring they are held to account for goods purchased.

Payroll administration

• To oversee and manage our payroll processes in our accounting software (Kronoes), and human resources systems. This role is critical in ensuring accurate and timely payroll processing
• analyze payroll data and implement best practices.
• Lead and oversee end-to-end payroll processes, ensuring accuracy, timeliness, and compliance with all applicable federal, provincial and state regulations.
• Provide expertise on payroll rules, Identify, analyze, and resolve payroll discrepancies and system inefficiencies proactively.
• Cross train with other functional areas to provide support as needed

Communication

• Communicate regularly with suppliers, contractors, and the maintenance team to ensure smooth operation and resolve issues.
• Provide updates to management on material status, upcoming deliveries, and potential supply challenges.

Problem Solving

• Address issues regarding material shortages, quality discrepancies, or delivery delays swiftly to avoid project downtime.

Experience & Education

• Minimum 3-5 years of experience in material coordination or logistics.
• Experience with manufacturing processes materials acquisition, procurement processes, and inventory control is highly desirable.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication skills, both written and verbal.
• Proficient in the use of Microsoft Office (Excel, Word, Outlook) and project management software.
• Ability to work in a fast-paced and dynamic environment.

Growth Opportunities: Bimbo Canada is committed to your personal and professional growth. We offer training, development, and advancement opportunities within our organization.Innovation: Be part of a company that constantly innovates in the food industry. Your work will contribute to creating delicious products loved by millions.Our Values:

• We value the person
• We are one community
• We get results
• We compete and win
• We are sharp operators
• We act with integrity
• We transcend and endure

We are incredibly proud to announce that Bimbo Canada has been named one of the 2024 Best Places to Work by Canadian HR Reporter (CHRR)! This tremendous honour recognizes our commitment to creating an outstanding workplace for our associates.Furthermore, we also have been recognized as one of Canada’s Most Admired Cultures by Waterstone Human Capital. This recognition is a reflection of how strong, people-first culture drives exceptional performance and sets us apart as industry leaders.If you are ready to join a company that values its employees and makes delicious moments every day, apply today!! Your journey with Bimbo Canada starts here.We thank all interested applicants, but only those selected will be contacted. Please note all offers of employment at Bimbo Canada (Formerly Canada Bread Company Limited) are conditional upon the successful completion of a pre-hire background check (including but not limited to criminal history, reference, credit and/or physical demands checks) as appropriate for the role and as permitted by law.Bimbo Canada is an equal opportunity employer that is dedicated to building a diverse workplace that promotes diversity, equity and belonging in the workplace, and encourages applications from qualified people of all genders, visible minorities, aboriginal peoples and persons with disabilities. We welcome applications from all interested individuals; however, only those candidates selected for an interview will be contacted.Job seekers with disabilities who require accommodation during the recruitment process, or would like more details about accessibility, should contact Bimbo Canada Accessibility at CB_Accessibility@grupobimbo.com.

Expected salary

$50000 – 60000 per year

Location

Langley City, BC

Job date

Sat, 22 Feb 2025 04:17:19 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (globalvacancies.org) you saw this job posting.