Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Special Programme is part of the sub-programme on chemicals and wastes in UNEP’s Programme of Work to support institutional strengthening at the national level to enhance the implementation of the Basel, Rotterdam, and Stockholm Conventions, the Minamata Convention, and the Strategic Approach to International Chemicals Management (SAICM). It specifically addresses expected accomplishment (a) that countries increasingly have the necessary institutional capacity and policy instruments to manage chemicals and waste soundly including the implementation of related provisions in the multilateral environmental agreements (MEAs).
The objective of the Project is to support country-driven institutional strengthening at the national level, in the context of an integrated approach to address the financing of the sound management of chemicals and wastes, taking into account the national development strategies, plans, and priorities of each country, to increase sustainable public institutional capacity for the sound management of chemicals and wastes throughout their life cycle. Institutional strengthening under the Special Programme will facilitate and enable the implementation of the Basel, Rotterdam, and Stockholm Conventions, the Minamata Convention, and the Strategic Approach to International Chemicals Management (SAICM).
The first session of the United Nations Environment Assembly (UNEA-1), in June 2014, in resolution 1/5 on Chemicals and Waste, further adopted the terms of reference for a Special Programme, to be funded by voluntary contributions, to support institutional strengthening at the national level to enhance the implementation of the Basel, Rotterdam and Stockholm conventions, the Minamata Convention on Mercury and the Strategic Approach to International Chemicals Management (SAICM).
The Special Programme is one of two complementary elements of dedicated external financing under the integrated approach, with the GEF being the other element.
Following the third call for applications, the Government of Pakistan submitted its application for funding from the Special Programme Trust Fund to strengthen its capacities for national implementation of chemicals and waste-related international agreements. The Executive Board of the Special Programme, at its fourth meeting held from 29 to 31 January 2019 in Geneva, Switzerland, approved the application submitted by Pakistan.
Eventually, the Ministry of Climate Change and United Nations Environment Programme (UNEP) has recently signed the project titled “Strengthening of National Legislation and Capacity Building of Stakeholders for Sound Chemicals and Hazardous Waste
Management in Pakistan”. The main objectives of this project are:
- Capacity building and training of stakeholders for sound Chemical & Hazardous Waste Management (C&HWM) in Pakistan.
- Develop national C&HWM policy and regulations (including standards, regulation, labeling, licensing, penalties, and bans for transport, marketing, processing, and production).
- Sensitization of the Federal Board of Revenues (FBR) for updating their HS coding and GHS for chemicals and linking them to the SAICM 2020 goal.
- Establishment of a national specialized directorate on C&HWM in Pakistan.
- Development of specific guidelines for the integration of C&HWM issues/priorities in national developmental budgets, policies, plans, and other broad-level decision-making processes and implement them under the jurisdiction of the specialized directorate for C&HWM in the future.
Under the direct supervision of the Project Focal Point and overall collaboration with the Project Technical Officer, the Management Assistant will provide support to the smooth implementation of the project and will ensure delivery against project targets and supporting reporting and process facilitation. Management Assistant will be hired as a full-time project staff member for the duration of the project and will primarily support and report to the Project Focal Point.
Duties and Responsibilities
The duties of the Management Assistant will include but not necessarily be limited to the following
specific responsibilities to the above objectives of the project:
1.Event organization and documentation
- Support the preparation and coordination of workshops, training meetings, and other activities including invitation of participants, and assure confirmations of all participants.
- Coordinate to arrange suitable venues & rooms for participants in all Programme activities.
- Cooperates in concerning the visits and journeys of project team members including the arrangement of cars, flights, and hotel bookings, etc.
2. Technical Assistance
- Preparation, submission, and processing of all project activities payments (DPR) to the UNDP
finance department according to UN rules and procedures. - Keep accurate and up-to-date records and documents with respect to all expenditures.
- Ensure that all expenditures conform with the provisions of the Project Document.
- Supports the preparation of budget planning for projects updating it regularly.
- Prepare Financial Reports on an annual basis and as when required by UNEP.
- Supports the development of activity plans and updates.
- Maintain proper supporting documentation including original invoices, bills, and receipts pertinent to the transaction.
- Communicate with others including (verbal, phone, e-mail-correspondence, issuing of letters etc.)
- Provide relevant data to the team members, if required
- Keep record up-to-date for all documents (as soft-copy and as hard-copy)
- Arrange and coordinate appointments, dates of project activities, etc.
- Supports the time management of the project including calendar and budget planning etc.
3.Support to other administrative processes
- Conduct administrative support functions in relation to staff, office premises, internet, furniture, and equipment.
- Work and coordinate closely with the program team to ensure timely and well-administrated missions, meetings, events, etc.
- Supports the preparation of presentations for various occasions.
- Keeps record of all component activities
- Keep files up to date in all respects (including table of contents, page numbers, labeling, etc.)
- Maintain inventories of non-expendable items of furniture, equipment, and documents
- Arrange all necessary stationery and other consumable supplies.
- Provide general office support services to help ensure the smooth functioning of the office including necessary bookings and reservations as required.
COMPETENCIES
Core Competencies:
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively:LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area Name Definition
- ADMINISTRATION AND OPERATIONS: Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
- BUSINESS MANAGEMENT:Customer Satisfaction/ Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
- BUSINESS MANAGEMENT: Operations Management: Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms. Business Development Integration within the UN. Ability to identify, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations
- BUSINESS DIRECTION AND STRATEGY Business Acumen: Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome.Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.
- FINANCE Management and cost accounting : Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision-making and performance monitoring. Ability to use a range of costing techniques and analyze cost-related data to provide quantitative information to the users of reports.
- 2030 AGENDA: People Nature, Climate and Energy: Chemicals and Waste management: Practical Application
Required Skills and Experience
1.Qualifications
- Secondary Education is required Or University Degree in Human resources, Finance, accounting, business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
2.Experience:
- Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant experience in administration or programme support services.
3.Skills
- Experience in the use of computers, office software (MS Word, Excel, etc), database packages, and web-based management systems such as ERP is an asset.
- Experience working with the Ministry of Climate Change, UNDP, or another UN agency would be an asset.
- Understanding of UN rules and regulations is desirable.
- Previous experience in UNEP-funded projects is an added advantage.
4.Language Requirements:
- Proficiency in English and Urdu is required.
5.Other Skills and Requirements:
- Ability to support all kinds of management processes.
- High level of interpersonal skills to facilitate collaborative engagement with program colleagues, partners, and stakeholders
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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