Management Associate

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Description

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UNDP has been working in India since 1951 in nearly all areas of human improvement. Along with the Authorities of India and improvement companions, we now have labored in direction of eradicating poverty, lowering inequalities, strengthening native governance, enhancing neighborhood resilience, defending the atmosphere, supporting coverage initiatives and institutional reforms, and accelerating sustainable improvement for all. 

With initiatives and programmes in each state and union territory in India, UNDP works with nationwide and subnational authorities, and numerous improvement actors to ship people-centric outcomes, notably for probably the most susceptible and marginalized communities. Because the integrator for collective motion on the Sustainable Growth Objectives (SDGs) inside the UN system, we’re dedicated to supporting the Authorities of India’s nationwide improvement imaginative and prescient and priorities and accelerating the achievement of the SDGs for the folks and the planet. 

UNDP India’s Nation Programme (2023-2027) builds on our prior work and goals to supply an built-in strategy to improvement options in three strategic portfolios: 

• Sturdy, accountable and evidence-led establishments for accelerated achievement of the SDGs.
• Enhanced financial alternatives and social safety to scale back inequality, with a give attention to the marginalized.
• Local weather-smart options, sustainable ecosystems and resilient improvement for decreased vulnerability.

South-South cooperation, gender equality and social inclusion are promoted throughout the three pillars of the Nation Programme Doc (CPD). The programme is supported by a framework of partnerships and blended finance options, strategic innovation and accelerator labs, and information and digital structure.

You might be invited to affix a crew of improvement professionals to help India in reaching the nationwide and globally agreed objectives. As a part of the UNDP crew, your focus will likely be to work with numerous stakeholders to seek out country-specific options that result in sustainable improvement and attain these furthest behind first.

The UNDP Nation Workplace in India established the Programme Administration and Assist Unit (PMSU) to supply efficient and environment friendly administration advisory help companies to senior administration, programme and operations groups and to align the oversight capacities and capabilities to the CPD to make sure a scientific strategy to six key areas: folks, data, danger administration, funding, operational excellence, and influence measurement. The PMSU acts as a high quality assurance unit aiming to make the CO extra accountable when it comes to programme efficiency and administration of outcomes and programme monetary sources.

The PMSU is liable for creating and mainstreaming sensible instruments and approaches to advertise efficient and environment friendly programme planning, implementation, assessment, monitoring and analysis, and data administration. The Unit additionally displays and analyzes the programme monetary sources for efficient planning and utilisation in keeping with the CO’s total programme focus and priorities. The Unit will play a key function in guaranteeing the compliance of the CO with company insurance policies, guidelines and rules and the alignment of the Nation Programme to the Strategic Plan and modifications launched on the company stage.   These duties will in flip, facilitate the workplace’s capability to reply to the quick altering improvement wants, whereas sustaining excessive requirements of operation based mostly on company insurance policies and procedures in an accountable method.

The PMSU will report on to the UNDP Deputy Resident Consultant and can work carefully with the Operations Supervisor.

Underneath the direct supervision of the Programme Specialist, Programme Administration Assist Unit (PMSU), the Administration Affiliate gives help to the management within the execution of oversight and administration efficiency, and helps the formulation, planning and administration of the nation programme and operations by managing information and facilitating implementation of varied initiatives and actions aiming to successfully ship improvement outcomes. The Administration Affiliate promotes a client-oriented strategy in step with UNDP guidelines and rules.   

The Administration Affiliate works in shut collaboration with the operations, programme and initiatives’ workers within the CO and UNDP HQs as required for resolving complicated programme and finance-related points and alternate of data.

UNDP adopts a portfolio strategy to accommodate altering enterprise wants and leverage linkages throughout interventions to attain its strategic objectives. Due to this fact, UNDP personnel are anticipated to work throughout items, capabilities, groups, and initiatives in multidisciplinary groups to be able to improve and allow horizontal collaboration.

Duties and Tasks:

Ensures efficient oversight on programme and challenge administration, together with planning, implementation, monitoring, and well timed reporting specializing in achievement of the next outcomes:

• Efficient help to oversight and administration efficiency initiatives together with contribution to challenge design, appraisal, implementation processes.
• Contribution to efficient pipeline administration system and processes inside the workplace.
• Efficient help within the choice of the proper programming instruments and be certain that that is embedded into challenge design.
• Assist programme oversight mechanisms similar to Nation Programme Administration Board, Consequence Boards

Gives help to information assortment and evaluation on key administration elements together with monitoring of dashboards, key efficiency indicators and processes specializing in achievement of the next outcomes:

• Common information assortment and assessment of the important thing administration efficiency indicators; help to evaluation of traits and consolidation of data on traits that present administration with applicable analytical instruments to determine measurable efficiency actions by the Nation Workplace.
• Evaluate of information on monetary and administration efficiency and help to evaluation of CO efficiency, together with verification of proof documentation.
• Assist monitoring and monitoring of Nation Workplace Key Efficiency Indicators and Compact with Regional Bureau.
• Actively monitor programme dashboards and help monitoring of Nation Workplace Key Efficiency Indicators; determine and escalate bottlenecks and potential points, and help in taking well timed motion to resolve points and/or discuss with related colleagues within the Programme for well timed decision
• Assist planning and inputs to company dashboards, audits, high quality assurance opinions and oversight, on-line efficiency monitoring instruments, Very important indicators, Quantum+, programme and challenge administration dashboards and many others. Act as useful resource individual for the trainings, as applicable.

Gives danger administration and programme administration help specializing in achievement of the next outcomes:

• Assist in guaranteeing full compliance of programming initiatives and actions with company UNDP insurance policies and procedures, together with accountability framework, inner management framework, Enterprise Danger Administration, Social and Environmental Requirements, and many others.
• Assist in periodic oversight actions regarding programme and operations administration, remotely and on web site, and make suggestions for enchancment to CO Administration.
• Assist in implementation of the partnership and useful resource mobilization motion plans, together with monitoring and reporting on mobilized sources by the Nation Workplace, and well timed recording of contributions and reporting.
• Assist assessment of contribution agreements earlier than signature by the CO administration, together with acquiring of clearances from HQ if crucial; help monitoring of cost-sharing contributions, in liaison with GSSC.
• Work with the supervisor on audit or different evaluation associated actions to make sure that actions throughout varied audit-mandated and compliance duties are accomplished in a well timed method; and
• Evaluate of programme and challenge monetary data and reviews, together with assessment of correctness of CDRs, suggestion of corrective actions, and guarantee implementation in keeping with POPP.
• Provision of steerage to implementing companions and accountable events on implementation points and UNDP necessities.
• Assist to administration of companions capacities and danger assessments, assurance plans and follow-up as required.
• Participation within the analysis and assessment panels; preparation of analysis reviews and submission to procurement, grants and different assessment committees, as required.
• Assist in varied quantitative and qualitative donor reporting

Ensures facilitation of data constructing and data sharing specializing in achievement of the next outcomes:

• Act because the nation workplace data administration focal factors
• Assist company reporting necessities; assessment and drafting of analytical and evidence-based results-oriented reviews (ROAR, Mid-term and annual assessment reviews and many others) with inputs from the programme and challenge groups.
• Assist coordination and assessment of challenge progress reviews from programme items and supply constructive suggestions to finalize the reviews.
• Assist inequality data of outcomes and progress reviews and guarantee its well timed completion;
• Establish and doc classes discovered, finest practices, and use data gained to feed into the continued in addition to future programming and for creating/managing data merchandise (data administration).
• Promote consciousness and understanding of the shared duty of the compliance operate amongst crew members together with the sphere workers by communication, coaching, studying and improvement actions.
• Undertake improvement of data administration and classes learnt instruments, programs and finest practices by working carefully with programme items and communication unit and assist in dissemination
• Assist coordination with programme and operations and contribute to getting ready briefs, background and standing notes, displays, assessment conferences, retreats, key occasions and many others and take part in assessment conferences.
• Group and provision of coaching and studying actions for UNDP personnel on particular challenge administration and monetary points, the appliance of ERP and different company/regional programs and instruments, and many others. 
• Facilitation of data constructing and administration, documentation of classes discovered and good practices, and innovation and data switch within the nation workplace, area and globally.
• Contributions to data networks and communities of follow.
• The incumbent performs different duties inside their purposeful profile as deemed crucial for the environment friendly functioning of the Workplace and the Group.

Cross-Purposeful & Technical competencies:

Enterprise Course & Technique          

• Strategic Pondering: Potential to develop efficient methods and prioritized plans in keeping with UNDP’s goals, based mostly on the systemic evaluation of challenges, potential dangers and alternatives, linking the imaginative and prescient to actuality on the bottom, and creating tangible options; Potential to leverage studying from quite a lot of sources to anticipate and reply to future traits; to display foresight to mannequin what future developments and methods ahead seem like for UNDP.
• System Pondering: Potential to make use of goal downside evaluation and judgement to grasp how interrelated parts coexist inside an total course of or system, and to contemplate how altering one component can influence on different components of the system.

Enterprise Administration      

• Outcomes-based Administration: Potential to handle programmes and initiatives with a give attention to improved efficiency and demonstrable outcomes.
• Assets Administration: Potential to allocate and use sources in a strategic or tactical means in keeping with ideas of accountability and integrity.

Finance  

Monetary Planning and Budgeting: Potential to create and handle processes to attain UNDP’s lengthy and short-term monetary objectives, together with by planning, budgeting, forecasting, analyzing and reporting.

Ethics     

• UN coverage data – ethics: Information and understanding of the UN Employees Laws and Guidelines and different insurance policies regarding ethics and integrity.

Required Abilities and Expertise:

Schooling:

• Secondary Schooling is required.
• A college Diploma (Bachelor’s diploma) in Enterprise Administration, Administration, Public Administration, Economics, or associated fields, will likely be given due consideration, however just isn’t a requirement.
• Certification in programme/challenge administration (e.g., PRINCE, MSP, PMP, and many others.) and/or accounting/audit areas is fascinating 
• Half-qualified accountants from an internationally accredited institute of accountancy could have a definite benefit.

Expertise:

• Minimal 7 years (with secondary training) or 4 years (with bachelor’s diploma) of progressively accountable challenge administration, enterprise administration, danger administration, finance or program expertise is required on the nationwide or worldwide stage. 
• Proficient person of computer systems and workplace software program packages (MS Phrase, Excel, and many others.) and superior data of spreadsheet and database packages, expertise in dealing with web-based administration programs is required.
• Information and expertise of dealing with Enterprise Assets Planning platforms similar to Oracle Cloud is fascinating.
• Demonstrated expertise and robust data of UNDP’s insurance policies and procedures on programme and challenge administration is fascinating.
• Information and expertise working with Worldwide Public Sector Accounting Requirements (IPSAS) and/or Worldwide Monetary Reporting Requirements (IFRS), Finance Accounting and Administration Accounting is fascinating.

Required Languages:

• English and Hindi
• Please notice that continuance of appointment past the preliminary 12 months is contingent upon the profitable completion of a probationary interval.

Supply: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/17225

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