Org. Setting and Reporting
Please word that it is a locally-recruited place, restricted to Swiss nationals and/or authorized residents of Switzerland.
With its 192 member nations, the Common Postal Union (UPU), a specialised company of the United Nations, is the first discussion board for cooperation between postal sector gamers. It helps to make sure a very common community of up-to-date services. The Postal sector has been confronted with far- reaching adjustments over the previous few years. It has turn out to be important for Posts to use the most recent know-how in an effort to reply successfully to altering buyer wants. The Postal Know-how Centre Directorate (DCTP) of the UPU acts as a hyperlink between know-how and the wants of the Postal trade by being the primary selection in offering IT options, functions and providers that allow the supply of home and worldwide postal providers.
Obligations
Underneath the steering of the Administration Help Lead, the incumbent is accountable for the administration of administrative missions for the Postal Know-how Centre, the regional technical centre and the again workplace in Montevideo, Uruguay. The incumbent additionally contributes to licensing, billing and different administrative duties. 1. Mission administration i Postal Know-how Centre – Put together journey authorization kinds and coordinate submissions by the hierarchical channel – Guide and buy tickets, and manage visas when vital – Calculate mission prices after completion and course of reimbursement requests ii Quotations – Problem mission-related quotations to designated operators (DOs) and/or sponsors previous to missions and observe affirmation thereof – Put together DOs’ settlements iii Regional technical centre/again workplace: Calculate mission prices after completion and course of reimbursement requests 2. Licensing Help in drafting and getting ready licence agreements for evaluation, administering Telematics Cooperative licences and agreements, and monitoring schedules/renewals 3. Billing Help in exterior buyer billing, information assortment for particular areas and issuance of invoices 4. Different duties – Keep and archive bodily and digital information – Help the digitalization of processes – Carry out some other duties as requested
Competencies
1. Skill to work independently and to satisfy deadlines. 2. Confidentiality, discretion and diplomacy. 3. Interpersonal abilities. 4. Endurance and tenacity. 5. Figures-oriented with good consideration to element.
Training
Secondary schooling or vocational coaching (Swiss federal certificates of competence or comparable) in commerce, administration or enterprise administration.
Job – Particular Qualification
1. Good information of IT instruments (Phrase, Excel, Outlook and PowerPoint) is required. 2. Information of normal accounting is required. 3. Good writing and language abilities in at the very least French (and ideally additionally in English) are required. 4. Information of procurement procedures is fascinating.
Work Expertise
Minimal of 4 years of expertise in a business and administrative discipline is required.
Languages
Proficiency in French and dealing information of English.
Evaluation
Candidates shall be contacted straight if chosen for written check. Extra testing/interviewing could also be used as a type of screening.
Particular Discover
It is a non-core put up. This place shall be in full compliance with the “Guidelines governing non-core workers”. The chosen workers will take part within the UPU Provident Scheme and shall be insured along with their acknowledged dependents towards the dangers of illness and accidents. It is a three years’ contract which might be renewed if the providers proceed to be required sooner or later, the funds can be found and/or the workers member’s efficiency is passable. Nonetheless, this appointment doesn’t routinely carry any expectancy of extension or renewal or of conversion to some other kind of appointment.
French is the official language of the UPU. English and French are the working languages of the UPU Worldwide Bureau.
Precedence shall be given for an inside promotion.
The UPU is dedicated to encouraging range inside its workforce. candidates from minority teams and/or with disabilities are inspired to use. All functions shall be handled equally and within the strictest confidence.
Purposes from girls and member states are notably inspired.
Candidates is likely to be thought-about for different comparable posts (for a interval not exceeding one yr).
Candidates should be sure that they supply related contact particulars in order that they are often contacted at any time, to stop them from being excluded from the choice course of.
The UPU is dedicated to securing the very best requirements of effectivity, competence and integrity for its workers members. On this regard, candidates beneath critical consideration for choice could also be topic to passable background checks geared toward validating the tutorial {and professional} background data as indicated by candidates of their respective software kinds. On the discretion of the UPU, such background checks can also be prolonged to incorporate legal data, disciplinary measures, sexual exploitation and abuse, {and professional} license verify validation.
Month-to-month wage:(Internet of tax) 2,875 CHF
United Nations Concerns
Based on article 101, paragraph 3, of the Constitution of the United Nations, the paramount consideration within the employment of the workers is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates is not going to be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to imagine that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by drive or beneath unequal or coercive situations. The time period “sexual harassment” means any unwelcome conduct of a sexual nature that may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work setting, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor visitors offences will not be thought-about for employment. Due regard shall be paid to the significance of recruiting the workers on as large a geographical foundation as attainable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and beneath situations of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking setting. Affordable lodging could also be offered to candidates with disabilities upon request, to assist their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-Normal, who might assign them to any of the actions or places of work of the United Nations in accordance with workers regulation 1.2 (c). Additional, workers members within the Skilled and better class as much as and together with the D-2 degree and the Area Service class are usually required to maneuver periodically to discharge capabilities in numerous obligation stations beneath situations established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Candidates are urged to rigorously observe all directions accessible within the on-line recruitment platform, inspira, and to seek advice from the Applicant Information by clicking on “Manuals” within the “Assist” tile of the inspira account-holder homepage. The analysis of candidates shall be performed on the idea of the knowledge submitted within the software in keeping with the analysis standards of the job opening and the relevant inside legislations of the United Nations together with the Constitution of the United Nations, resolutions of the Normal Meeting, the Employees Rules and Guidelines, administrative issuances and pointers. Candidates should present full and correct data pertaining to their private profile and {qualifications} in keeping with the directions offered in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which have been submitted. Candidates beneath critical consideration for choice shall be topic to reference checks to confirm the knowledge offered within the software. Job openings marketed on the Careers Portal shall be eliminated at 11:59 p.m. (New York time) on the deadline date.
No Charge
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
