Manager, Facilities

Job title:

Manager, Facilities

Company

Southlake Regional Health Centre

Job description

Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka.Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family Advisors are committed to creating an environment where the best experiences happen. As a recognition of our commitment to quality and patient safety, we have received the highest distinction of Exemplary Standing from Accreditation Canada.Job SummaryReporting to the Director, Facility Operations, the Manager, as a leader and member of the Facility Operations Team, is responsible and accountable for co-ordinating and directing Facility Operations (Power Plant and Maintenance) in accordance with current standards of practice. The key function of this role is to develop, establish, organize and implement the activities of the Facility Operations team to provide a safe and efficient environment for hospital staff, patients, and public support.The Manager, Facility Operations, will be the positive change agent who will work closely with all levels of management, staff and external stakeholders to identify and mitigate risk. The Manager, Facility Operations will lead the team in implementing customer-focussed services, including managing financial and human resources accountabilities.Primary ResponsibilitiesLeadership/ Administrative

• Facilitates the planning and implementation of maintenance to accomplish annual goals and objectives consistent with the vision of Southlake Regional Health Centre.
• Assists in development of policies and procedures to ensure that the department functions in accordance with federal and provincial regulations and professional standards governing the operation of a hospital Facility Operations Department.
• Ensures the maintenance of records as required by law.
• Facilitates continuous quality improvement initiatives.
• Facilitates changes in the delivery of Maintenance Services, which are recommended by new accreditation standards.
• Oversees computer applications in Microsoft Office, ESI, and Computerized Maintenance Management System (CMMS).
• Facilitate the changes and enhancements associated with work redesign within the department
• Ensure that records are up to date regarding all Maintenance activities.
• Voluntary management support during off hours to a variety of hospital departments
• Facilitates changes within the department to enhance delivery of service
• Involved in various projects and committees throughout the facility including: Joint Health & Safety Committee
• Interaction with hospital wide staff and Management to ensure Maintenance is providing a quality service.
• Provide support for the scheduling and implementation of shut-downs of all Facilities related systems as required.

Human Resources Management

• Recruits, hires, evaluate disciplines and terminates staff.
• Ensures new staff is oriented to the department and organization.
• Establishes performance expectations, both individual and team, and completes appraisals regarding these expectations.
• Ensures staff scheduling, work assignments, payroll functions and attendance management are carried out.
• Facilitates professional development/training opportunities.
• Ensures a safe working environment for staff.
• Operate within the guidelines as determined by the SEIU Collective Agreement.
• Offer support regarding various union issues when requested.
• Collects/submits workload statistics.
• Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
• Demonstrates leadership competencies that are consistent with the position level
• Demonstrates behaviors consistent with Southlake Regional Service Excellence Standards
• Partners with Human Resources on employee matters (e.g., Employee and Labour Relations, Union, Performance Management, etc.).
• Ensures onboarding of new staff is completed
• Collects/submits workload statistics.
• Performs other duties consistent with the job classification, as required.

Financial

• Responsible for ensure budgets do not exceed targets, monitors/approves purchases associated within the designated portions of the budgets assigned, including supplies, hospital wide maintenance, outside contractors, utilities etc.
• Elicit pricing from contracted services for various minor projects and develop cost analysis for these projects.
• Utilize the Plexxus system to generate purchase orders and authorization of payments to contractors and vendors.
• Participates in hospital contracts (Boiler and chiller PM services, fire alarm servicing, etc.) and hospital capital purchases.
• Develop proposals for capital requests
• Leads the development of annual operating budgets including salaries, wages, and contracted services etc.

Technical

• Ensure the provision of continuous services to the Hospital to include HVAC, water systems, electrical services, fire alarm and firefighting systems, and auxiliary systems including the pneumatic tube system, nurse call, access control, paging system, etc.
• Develop and implement an effective computerized maintenance management system.
• Receive, prioritize, and coordinate the completion of maintenance work requisitions from all departments to ensure services are satisfactorily supplied to all areas of the Hospital.
• Assist or leads the coordination of major projects directly or under the direction of the Director, Facility Operations
• Schedule and coordinate projects to maintain or enhance utility services to the Hospital.
• Directly or in conjunction with the Director, Facility Operations develop plans and scheduling for projects both internally and with utilization of external contracted services (electrical, mechanical, painting projects, etc.)
• Performs cross-functional duties, as assigned or requested.
• Performs other duties consistent with the job classification, as required.

Skills & Abilities

• Minimum 5 years technical experience in a hospital environment
• Minimum 5 years building system experience in a hospital environment
• Minimum 5 years supervisory experience
• Demonstrated ability in interpersonal, communication, diplomacy, coaching, facilitation and team building skills.
• Demonstrated mechanical/electrical/technical background
• Demonstrated Knowledge of accounting
• Demonstrated Knowledge of Computerized Maintenance Management Systems
• Demonstrated Knowledge of Facility Related Software Applications
• Demonstrated knowledge and understanding of hospital information systems.
• Demonstrated commitment to professional development.
• Demonstrated ability to promote and manage change.
• Demonstrated ability to manage staff attendance.
• Excellent written and oral communication skills
• Ability to work effectively within a multi-disciplinary team
• Flexible, self-directed and able to work effectively with minimal supervision
• Models behavior that is aligned with the values of Southlake Regional Health Center.
• Always with compassion
• Power of many
• Serve with purpose
• Every voice matters
• Courage to think differently

Qualifications

• Must be a professional engineer certified to practice in Ontario (P.Eng.) or an architectural or engineering technologist or possess a valid trades licence in electrical, mechanical, plumbing or a 3rd Class Stationary Engineer with equivalent experience
• P.Eng. (Ontario) preferred
• Professional Project Manager (PMP) with the Project Management Institute preferred
• CHES (Canadian Healthcare Engineering Society) an asset
• BOMA (Building Owners and Managers Association Canada) an asset
• ASHE (American Society for Healthcare Engineering of the American Hospital Association) an asset

Regular and reliable attendance is an expected requirement of this position.At Southlake, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve, including those with disabilities. Southlake is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.It is the responsibility of all Southlake employees to work in a safe manner and promote health and safety in the workplace.Please note: If you are selected to move forward in the recruitment process, a Southlake Talent Representative will contact you via email. Please double check any emails you receive from Southlake and ensure that the address ends in @southlakeregional.org or @southlake.ca. If it does not, we do not recommend responding as your email may not be sent to the Southlake team.

Expected salary

$65.7 – 78.1 per hour

Location

Newmarket, ON

Job date

Wed, 02 Apr 2025 07:49:35 GMT

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