Job title:
Supervisor of Operations
Firm
Job description
The Supervisor of Operations administers the Ontario Cultural Points of interest Fund (OCAF) program underneath the path of the Govt Director (ED). This consists of administrative, coverage and coordination capabilities masking all elements of OCAF, each inner and exterior. The capabilities embrace communications, information administration, and dealing with and directing consultants and contract employees as wanted to help the supply of programming aligned to the OCAF strategic path. In collaboration with the ED, the Supervisor of Operations works with candidates to OCAF from first contact via to preparation of supplies for the Board and follow-up necessities after funding selections have been made.
REPORTS TO:
Govt Director, Ontario Cultural Points of interest Fund
KEY RESPONSIBILITIES:
Program Administration:
- Obtain all purposes.
- Handle the stage one and two software evaluation processes.
- Counsel particular person purchasers on the method for stage one proposals and supply additional recommendation and counsel on the stage two part.
- Enter all purposes into the grant database, updating every via the affirmation of eligibility to evaluation, evaluation, and approval or rejection processes in addition to compensation schedules.
- Collaborate with the ED to develop the ultimate package deal of really helpful purposes for Board evaluation and approval.
- Observe and put together summaries of consumer analysis stories for Board evaluation with enter from the ED.
- Arrange data and session classes for potential candidates within the cultural tourism sector from throughout the province. Contract and oversee consultants to help with these classes as required.
- Replace the ED commonly on program actions and points.
- Collaborate with the Ministry Communications Unit and Minister’s Workplace as required on communications occasions, together with related MPPs; make sure the profitable supply of occasions.
- Keep web site and social media pages with the newest actions of the group in collaboration with the communications contractor.
- Attend consumer occasions as applicable.
Monetary:
- Collaborate with the ED to arrange an Annual Working Plan and funds.
- Put together annual audit supplies in collaboration with enter from the ED.
- Work instantly with auditors on the drafting and circulation of affirmation letters to candidates, offering requested help supplies, and answering all inquiries (in tandem with the ED in lots of circumstances).
- Guarantee environment friendly processing of all employees and Board member expense claims and journey preparations.
- Oversee the annual authorised funds with help from a contract monetary service supplier.
- Observe all bills, prices and fund repayments.
- Notify and work with purchasers who’re in arrears.
Administration:
- Draft Board assembly packages and arrange Board conferences (6 – 7 per yr) together with remaining agenda, commonplace board assembly supplies, and the monetary report for the interval.
- Act as recording secretary at Board conferences.
- Present help to Board Chair and Board Committee Chairs as requested by the ED
- Present coverage recommendation to the ED, as requested.
- Deal with confidential and delicate data and correspondence (particularly of a monetary or authorized nature) in a accountable and well timed method.
- Draft correspondence for the ED, Board Chair, and Board Committee Chairs as applicable.
- Assist the ED in responding to data requests and stories from the Ministry.
- Full ED journey preparations, put together and keep associated expense declare paperwork.
- Contract with and oversee the work of contracted employees and suppliers for communications, advertising, IT, finance, analysis, and information administration initiatives.
- Oversee the ED’s schedule and arrange conferences as required.
- Develop and keep environment friendly administrative techniques for the workplace – submitting, mail, archiving.
EDUCATION, EXPERIENCE, ATTRIBUTES:
- Diploma or diploma in arts administration, enterprise, public coverage, public administration or associated fields
- Six to 9 years’ expertise as a program supervisor or lead administrator with a basis or public or personal granting group.
- Fluency in English, written and verbal (fluency in French an asset)
- Sound understanding of the mandate of this system and OCAF as anorganization.
- Good normal data of the cultural and tourism sectors.
- Understanding of accounting procedures (Quickbooks) and commonplace monetary reporting
- Properly-developed conceptual and strategic considering expertise.
- Sturdy communication (written and oral) and analysis expertise.
- Initiative and sound judgment.
- Good administrative expertise with consideration to element and accuracy in work assignments.
- Comfy working with social media, notably Fb, Twitter, Instagram, and LinkedIn.
- Capable of work productively, each independently and collaboratively, as a part of a small staff that’s supported by an engaged and educated Board.
- Working data of Microsoft Workplace Suite of software program (Phrase, Excel, Outlook, PowerPoint) Adobe, and WordPress. Data of Microsoft Dynamics or comparable database software program an asset.
- Needs to be based mostly in Toronto (some journey required for consumer occasions andconferences).
Anticipated wage
Location
Toronto, ON
Job date
Thu, 07 Mar 2024 00:56:41 GMT
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