University of Glasgow
To work as a member of the team responsible for providing effective and proactive administrative support for teaching and assessment in MBChB1. This post is outward facing and student focused with an emphasis on the provision of high-quality support for teaching activity with the aim of enhancing the UG student experience. MBChB1 teaching takes place within the Wolfson Medical School Building (main campus) and online. The post holder’s primary base will be WMSB.
Main Duties and Responsibilities
1. To be the first point of contact for MB1 students and staff with MB1 teaching responsibilities.
2. To provide efficient and effective organisation of teaching and assessment activities on campus or online.
3. To develop and maintain close working relationships with the Undergraduate Medical School Administrative and Academic teams to ensure quality and consistency of the student experience.
4. To maintain accurate record keeping relating to MB1.
5. To manage and resolve queries from students and staff, providing advice and guidance and referring onwards as appropriate.
6. Working with the MB1 teaching team and Block Leads to organise annual lecture timetables, resolving any timetabling issues, and booking rooms through the University’s timetabling system, CMIS.
7. To recruit and co-ordinate teaching facilitators for Problem Based Learning teaching sessions (MB1& MB2).
8. To provide administrative support for all elements of MBChB1 assessment, including final grade upload and clerking Board of Examiner meetings.
9. To work closely with the GP teaching support team to co-ordinate Vocational Studies teaching sessions for students.
10. To ensure that all MBChB1 students are Registered and Enrolled each academic session.
11. To work with the MB1 Team to co-ordinate Induction Week events for new students.
12. To maintain and update the MB1 Moodle sites.
13. To maintain student record attendances on the MVLS Attendance System, flagging issues as appropriate.
14. To organise and take minutes of Staff-Student Liaison Committee meetings, ensuring appropriate actions are followed through.
15. To provide organisational support for student meetings with the MB1 Year Director.
16. To raise requisitions and generate purchase orders through the Agresso system.
17. To provide on-the-day administrative support at OSCE clinical assessments.
18. To provide other administrative support as requested by the Undergraduate Medical School Manager and Deputy Manager.
Knowledge, Qualifications, Skills, and Experience
A1 Scottish Credit and Qualification Framework level 7 (Advanced Higher/ Scottish Vocational Qualification Level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
A2 Excellent working knowledge of Microsoft Office – Word, Excel, PowerPoint, Outlook, Teams
B1 Knowledge of core University business systems including MyCampus, CMIS and Moodle
B2 Knowledge of business systems Agresso and HR Core
B3 Knowledge and understanding of University structures, policies and procedures Skills
C1 Excellent IT skills including Microsoft Office
C2 Ability to plan and prioritise workload
C3 Excellent interpersonal and communication skills
C4 Ability to use tact, diplomacy and discretion
C5 Ability to analyse and solve problems
C6 Ability to understand, interpret and forward plan the administrative requirements of academics and students
C7 Ability to work as independently and as a member of the team
D1 Proven ability in committee support and minute taking
E1 Suitable experience of working in a relevant role
E2 Proven experience of working with large datasets
F1 Experience of working in a Higher Education professional degree programme
F2 Experience of Higher Education student records and timetabling systems
F3 Experience of working with HR recruitment processes
Terms and Conditions
Salary will be Grade 5, £24,715 – £28,929 per annum.
This post is full time (35 hours per week) and open ended.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension – pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.
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