The media service company will be responsible for:
Pre-event Preparation
– Coordination with UNDP/UNSMIL communications teams.
– Site visit to Corenthia Hotel for technical planning.
– Preparation of branding and graphic assets.
– Installing LED Monitors or data show screens including concealing cables for safety
– Install lights and sound system in sync with the interpretation system
– Pre-test of audio-visual and lighting at the venue
During the Event
– Full coverage of plenary sessions with audience pan (using the camera to film the crowd and/or speakers and broadcasting it live to the venue’s large screens, monitors, or overflow rooms.)
– Deployment of 5 professional videographers and 2 photographers.
– On-site editing and rapid turnaround of selected materials videos and photos.
– Editing and montage on the sport of:
o SRSG remarks
o 4 SD thematic videos
o 5-minute documentary about the full SD process from launch to final recommendations
o Clips of interest from the rest of the plenary, including the open discussion and ceremony
– Production of photo albums and visual summaries on daily basis
– Delivery of all raw and edited materials in high-resolution formats on external storage organized by date, theme and session number
– Compliance with UN branding and quality standards.
A. Deliverables
– Videos as they happen: (SRSG remarks, 4 SD thematic videos, other events as directed)
– Photo sets (maximum 50 edited)
– Final event video (3–5 minutes) telling the story of the SD (Arabic and English)
– Packaged b-roll for media release
– All raw footage and images. Conduct full documentation of plenaries and other meetings as directed etc.
– Submission of all the final products and raw materials (videos or photographs) by all possible means online if viable and offline on external storage unit (s)
– Produce a systematic archive for easy reference and future utilization of the videos and photos – labeled with date, location, caption and a reference code/number (in the external storage unit (s))
– Ensure consent of women in particular while taking photos or videos
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