United Nations Department of Operational Support
JOB DESCRIPTION
ABOUT THE COMPANY:
UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.
JOB SUMMARY
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions.
Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations.
People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
- Distribution de courrier
- Appui aux autres unites
- Rangement des salles d’archives et de stockage
Distribution de courrier :
- Utiliser le système « e-registry » lors de la distribution des correspondances et des dossiers aux destinataires ;
- Enregistrer et distribuer les correspondances, documents et valises diplomatiques reçus de l’extérieur au jour le jour ;
- Enregistrer et distribuer les correspondances et documents à l’intérieur du bureau au jour le jour ;
- Enregistrer et distribuer les courriers personnels au jour le jour ;
- Assurer le départ et l’arrivée des correspondances et les dossiers des autres agences des Nations Unies (y compris les MOU : accords) ;
- Identifier le circuit des dossiers à la demande des collègues et être capable de situer l’emplacement des dossiers ;
- Transmettre le circuit des dossiers avec les collègues si besoin ;
- Faire l’état des recouvrements de coût (« cost recovery ») de ses activités.
Appui aux autres unités :
Service des finances :
- Classer les pièces comptables;
- Photocopier ou scanner les pièces comptables à la demande des autres unités après aval du Responsable des Finances ;
Service d’appui opérationnel (SAO) :
- Vérifier la cohérence des factures des taxis agréés et la complétude des fonds de dossiers et remonter les informations au Responsable Logistique ;
- Assister dans la distribution des fournitures et dans la préparation des inventaires y afférentes ;
- Appuyer dans l’envoi des détails des paiements aux fournisseurs
Service de l’Information et de la Technologie (ICT) :
- Apposer les étiquettes sur les matériels et équipements du bureau
Rangement des salles d’archives et de stockage :
En collaboration avec l’Assistant au Registry :
- Classer les dossiers dans les archives ;
- Ranger les salles de stockage ;
- Identifier et céder les anciennes archives suivant les procédures de rétention de documents du PNUD ;
- Faire le relais avec tous les concernés lors des transferts des dossiers du bureau vers les salles d’archives et vice versa (le demandeur, les agents de manutention, le personnel administratif et le personnel des achats).
Autres tâches :
- Destruction de dossiers ;
- Tenir la bonne conduite de la moto ;
- Assurer le remplacement des autres Messagers et de l’Assistant au Registry pendant leur absence (aussi bien à l’intérieur qu’à l’extérieur du bureau) ;
- Toutes autres tâches qui pourraient lui être confiée dans le domaine de ses compétences.
| Core : Full list of UNDP Core Competencies can be found here | |||||||||
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline | ||||||||
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements | ||||||||
| Learn Continuously | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback | ||||||||
| Adapt with Agility | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible | ||||||||
| Act with Determination | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident | ||||||||
| Engage and Partner | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships | ||||||||
| Enable Diversity and Inclusion | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination | ||||||||
| People Management (Insert below standard sentence if the position has direct reports.)
UNDP People Management Competencies can be found in the dedicated site. Cross-Functional & Technical competencies (insert up to 7 competencies)
|
Diplome de fin d’étude sécondaire (Bacalauréat)
- Pas d’années d’expérience professionnelle exigée;
- Bonne connaissance des logiciels courants de bureautique avec certificat à l’appui : Word, Excel, Internet, gestion des bases de données ;
- Bonne connaissance du français.
- Connaissance de l’anglais est un atout.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents.
UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority.
All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process.
Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REQUIRED EDUCATION: Bachelor Degree
EXPERIENCE REQUIREMENTS: 60
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