Multi Project Health Manager Burundi

Position: Multi Project Health Manager Burundi

Location: Bujumbura with regular travel to project areas

Report to: Programme Coordinator

Starting date: 07/04/2025

Application deadline: 20/02/2025

Family Duty Station: YES

R&R: NO

Contract Type: Expatriate (International)

Working context

WeWorld has been present in Burundi since 1995 and is currently active in 14 out of the 18 provinces of the country. During these 25 years of continuous presence in the country, and thanks to various donors (ECHO, UNICEF, WFP, Netherlands Embassy, EU, UNHCR), WeWorld has carried out health, nutrition, food security and WASH programs.

Purpose of the Role

The Multi Project Manager will supervise 3 projects (2 under implementation and 1 under approval) in accordance with the strategy, plans and policies of the WeWorld mission in Burundi. In particular he will ensure the role of Consortium Coordinator for the EU-funded TWIVUZE TWESE project “Support to the Burundi Community Health Strategy”. He/She will ensure the technical and quality control of the interventions of the projects under his/her supervision, in liaison with the Programme Coordinator, and will contribute to the development of new interventions.

MAIN FUNCTIONS AND DUTIES

• Ensuring quality implementation of 3 health projects
• Main focal point of WeWorld as Lead Partner together with the two other Consortium partners (COPED, IADH) of TWIVUZE TWESE project
• Responsible for the planning and execution of the Consortium’ action plan
• Coordinate work, provide quality control and support (direct supervision and capacity building)
• Guarantee the application of WWGVC internal procedures
• Responsible for relations with the donor, training of the project team, relations with central authorities and the production of donor reports
• Coordinate the development of new projects related to health (logical framework design, participation in budget development and narrative writing) in collaboration with the local medical coordinator and other stakeholders in the organisation (WeWorld HQ, technical experts, etc.)
• Supervise and coordinate reporting to donors (especially EU, Monaco)
• Represent WeWorld in the coordination meetings of these projects when necessary

Project management

• Planning and monitoring project implementation
• Supervise and manage the implementation of the project, ensuring that quality and technical standards are taken into account and adhered to during implementation
• Organise regular internal project coordination meetings with the WeWorld project team and external meetings with Consortium members
• Ensure that the project is implemented on time, on target and on budget, using effective monitoring and evaluation systems to achieve the desired impacts, in liaison with the Consortium members
• Regularly update the work plan, results monitoring and other relevant documents for effective project management
• Provide ongoing capacity building to Project Managers through regular field visits and meetings with staff and project team members
• In the absence of the Project Managers, carry out management tasks relating to the implementation of the projects from a programmatic, logistical and financial point of view
• Create synergies between the various ongoing health projects and other interventions in the field
• Organise regular programme meetings with the Project Managers (and other members of the field project teams, as required)
• Organise programme workshops to share experiences with the teams from the various health projects

Reporting

In liaison with the Project Manager:

• Provide regular updates on progress and challenges to Supervisors and other team members
• Write internal narrative reports and contribute to the development of financial reports through regular budget monitoring
• Collect, quality check and compile narrative and financial reports from other Consortium members
• Contribute to the drafting of external reports on project progress, ensuring the quality and accuracy of the technical information provided

Finance

• Ensure accurate budget revisions, planning and forecasting
• With the support of the Country Finance Manager, support Project Managers in the management of budgets in accordance with donor and WeWorld guidelines
• Forecast the project’s cash requirements on a monthly basis and submit them to the WeWorld Country Administrator
• Compile data on behalf of the Consortium
• Coordinating with Project Managers, ensure that administrative support for financial reports and annual project audits is well organised

Logistics

• Contribute to the development and updating of procurement plans
• Contribute to quality controls and procurement committees to finalise the selection of suppliers and service providers according to WeWorld’s internal procedures
• Ensure proper management and use of project stocks and equipment

Administration/HR

• Participate in the recruitment of the WeWorld project team (development of ToRs, preparation and review of tests, interviews, etc.)
• Ensure that the project team understands and is able to fulfil their roles and responsibilities
• Monitor the project team’s work plans and activities
• Carry out regular team appraisals and monitor career management
• Strengthen the skills and capabilities of the team in the various stages of the project cycle
• In accordance with WeWorld procedures and in collaboration with the Human Resources Department, support as required the Project Managers and HR Department in the recruitment, training, supervision and evaluation of the project staff team, including the identification of capacity building needs and the implementation of appropriate training sessions.
• Ensure that teams are aware of and comply with WeWorld’s code of conduct and procedures (Local Operations Manual, Company Regulations) / policies (AMAP, Safeguarding Children, etc.)
• Ensure that each member of the project team is aware of the safety rules and SOPs and that they follow them scrupulously

Monitoring, evaluation and supervision

• In collaboration with the MEAL Manager, supervise the proper functioning of the project monitoring and evaluation system
• Support the MEAL Manager in the implementation and supervision of project MEAL plans
• Coordinating with Project Managers, monitor progress and the achievement of results
• Carry out regular field visits to provide supervision and technical advice as well as regular monitoring of the progress of project activities
• Ensure quality control, analysis of added value and impact, identification and capitalisation of best practice and lessons learned and provide relevant feedback for the development of new projects

External relations

• To represent and position the Consortium in relation to external stakeholders, ensuring that the interests of the Consortium and its members are protected
• Facilitate co-ordination and communication between Consortium partners and ensure that the Consortium partnership operates effectively
• Supporting, facilitating or carrying out liaison and communication activities to actively consult and involve beneficiaries, institutional players (supervisory ministry, local authorities, technical authorities, etc.), partners and stakeholders during all stages of project design and implementation
• Liaise with the donor and work closely with partners on project updates, site visits and other communications
• Identify opportunities for collaboration and coordinate efforts with other organisations to ensure that our activities build on theirs without duplicating them
• Represent WeWorld in the Health sector group, meetings or workshops as the organisation’s main focal point in the sector

The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties requested by the Programme Coordinator, for the effective and quality implementation of WeWorld’s health strategy and projects in Burundi, and in accordance with the needs of the mission.

General description of the ongoing projects

• TWIVUZE TWESE – The project aims to promote the resilience of the community health system by strengthening the action of Health Committees and Community Health Worker Groups and complementary financial protection mechanisms for health-related costs, including community health mutuals. More specifically, the project aims to:

– Strengthening health committees and groups of community health workers in the administrative and financial management of health centres, as well as in the financial management of savings and credit activities and the pooling of health risks

– Supporting the revision of community financing policies and strategies and their implementation in the provinces, as well as mobilising the community to join the mutual movement on a massive scale

– Setting up a sustainable, efficient and effective self-financing system to meet the operating needs of the health committees

• HARANIRE AMAGARA MEZA – The project aims to help improve access to and quality of primary healthcare in the health districts of Ngozi by:

– Strengthening the capacities of community players, and in particular COSAs, in the community management of health care in the three health districts of Ngozi

– Ensuring quality primary health care, particularly in reproductive health, in 12 target maternity units by strengthening the technical and organizational capacities of health personnel and community relays

Job Specifications

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge

• An advanced university degree or equivalent in the field of Humanitarian Aid, Social or Political Science, Development Studies, International relations, Project Management
• Knowledge of main donors’ policies and procedures (EU, bilateral cooperation)
• Good computer skills, in particular MS Office package
• Fluency in French written and oral
• Good in English written and oral

Professional experience

• At least 4 years’ relevant working experience in humanitarian or development settings
• At least 3 years’ experience in Project Cycle Management for developement programs and interventions
• Proven experience in reporting and donor/skateholder relationships
• Good understanding of finance and logistics procedures

Skills and Abilities

• Strong interpersonal relationships and demonstrated ability to leverage business networks and partnerships for continued growth
• Good communication and leadership skills
• Ability to perform under stress condition
• Capacity to work autonomously and in problems prevention/resolution
• Ability to think strategically and conceptually and to translate these into concrete results
• Ability to identify, initiate and maintain good relationships with partner organizations, donors and national authorities including building professional relationships with senior decision-makers and influencers/leaders
• Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
• Integrity in line with the Humanitarian Principles and ethical standards
• Strong commitment to WeWorld Mission
• Cultural, gender, religion, and age sensitivity and adaptability

DESIRABLE REQUIREMENTS

• Knowledge of Italian language, written and verbal
• Proven experience in project proposal writing
• Previous experience in Burundi

WHAT WE OFFER

Type of contract: a first 6 (six) months collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Line Manager upon arrival on assignment); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first months of contract

Economic conditions: to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex, housing and hardship based on place of work; schooling, flights for children and insurance coverage for children)

Others conditions: Personal Effects Transportation (12 months contract); First Accommodation (12 months contract)

Annual leave: 2,5 days/month (working days)

Flight ticket: one return flight every 12 months of contract

Health insurance: covered

Family duty Station: YES

R&R: NO