Location: Ukraine (Onsite)
Reports to: Head of Finance
Salary: Competitive, dependent on experience
Hours: Full-time
Contract: Permanent
About HALO
The HALO Trust is the world’s largest humanitarian demining organization. HALO is a nongovernmental, non-political, non-religious organization headquartered in the UK. HALO’s mission is to protect lives and restore the livelihoods of those affected by conflict. We clear landmines and the explosive debris of war so communities and countries can recover.
HALO Ukraine has been operating since 2016, delivering humanitarian mine action activities, including survey, mine clearance and explosive ordnance risk education. The programme currently employs approximately 1200 staff members, and we work in several oblasts (regions) with hubs in Brovary, Mykolaiv and Kharkiv. The role is based in Kyiv Oblast, Ukraine with travel to all HALO locations in Ukraine.
Tasks and Responsibilities/Role overview
- Organise and supervise the correct financial accounting of the Organisation’s activities, oversee the efficient use of the material, human and financial resources, protection of the property.
- The National Finance Manager adheres to the applicable Ukrainian legislation; the Law of Ukraine “On accounting and financial reporting in Ukraine” № 996-XIV dated 16.07.1999; the financial accounting standards, the HALO Trust procedures; the internal labor regulations and this Job description.
- Ensure the financial accounting process with adherence to the standard methodology, stipulated by the Law of Ukraine “On accounting and financial reporting in Ukraine”, the accounting policy, standards for the accounting data processing, and taking into account the HALO Trust activities.
- Coordinate and supervise the work of the accounting department, oversee all the transactions are accounted correctly.
- Require strict adherence to the drawing up procedure of the supporting documents from all the departments and employees.
- Take all measures to prevent the unauthorized and concealed corrections to the supporting documents and ledgers, ensure all the reporting documents and ledgers are stored within the prescribed period.
- Ensure the financial reporting is filled up according to the accounting data, signing and handing them over to the relevant parties within the prescribed period.
- Ensure the provision of the accurate, reliable and neutral information on the financial situation, outcomes and flow of funds within the Organisation.
- Take part in the drawing up process of the other periodical reporting documentation, which require the NFM´s signature and designed for the higher authorities, with adherence to the established templates and requirements.
- Oversee the banking and cash transactions, efficient use of the material, human and financial resources.
- Oversee the accounting for labor and payroll.
- Initiate the annual inventory process within the Organisation, oversee and check the documents on the shortfalls and compensation for the reasons of shortfalls, theft or damaging the assets of the Organisation.
- Ensure checking of the financial accounting in the ERP/Accounting System.
- On an annual basis prepare the data needed for the reporting documentation for the Head Quarter according to the established procedure.
- Take part in developing the procedures for the internal audit and monitor adherence to these procedures.
Organise the process of preparing the suggestions on:
- Organisation’s accounting policy, making amendments to the established accounting policy, financial accounting forms, considering the Organisation activities, and the data processing technologies;
- developing the system and forms of the internal accounting and document flow, additional account system and analytic accounting ledgers, reporting documents, and control of the accounting transactions;
- the determination of the employees’ right to sign the supporting and consolidated accounting documents;
- the effective structure of the accounting department and number of its members, the accounting refresher trainings and provision of the guidance material;
- improving the information management system and flow of the information to the responsible parties;
- establishment of the automated accounting data processing system, taking into account the HALO Trust activities, or improvement of the current one;
- ensuring the protection of the property, efficient use of the material, human and financial resources;
- preparing budgets in accordance with the HALO Trust standards and donors’ requirements to ensure the financial activity within the Organisation;
- creating monthly requests for funding;
- adherence to the budget discipline with correct account allocation up to the amounts approved.
- Coordinate the work of the accounting department and designate the responsibilities of the employees.
- Introduce the employees to the relevant legislation, methodological and information material and any amendments to the legislation.
- Take measures to prevent the unauthorized corrections to the supporting documents and ledgers.
- Know, understand and adhere to all the regulations relevant to their activities.
- Perform any other tasks at the discretion of the senior management.
Communication
- Communicates with contacts typically within and outside the department.
- Communication typically involves obtaining or providing information
- 24 days of annual leave.
- Non-contributory life assurance.
- Emergency medical insurance when travelling overseas, including repatriation.
- Benefits for staff, including English classes and psychosocial support sessions.
- Corporate transfer from the Lisova metro station in Kyiv to the location of the office in Brovary Kyiv region.
To apply, please submit a CV (no more than 2 pages) and a cover letter (no more than 1 page) outlining how your experience matches the key skills and competencies required by 9th December 2024.
We reserve the right to amend the closing date depending on the number of applications received.
The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.