National Programme Associate

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

–    Administration and implementation of programme strategies, adapts processes and procedures
–    Provides effective support to Programme and projects formulation and implementation
–    Provides Financial Support to the Project
–    Provides Administrative and Operational Support to Project
–    Facilitation of knowledge building and knowledge sharing

Duties and Responsibilities

Support to Overall Project Needs:
- Ensure the achievement of outputs/results in line with the approved work plans through the day-to-day planning, management coordination and implementation of activities.
- Responding to day-to-day counterpart needs by maintaining close coordination with assigned project partners, incl.
  - Assisting the Programme Anaylst in coordinating the exchange of information on coordination for Programme needs, meeting requests and required signature retrievals
  - Act as a go-between with UNDP-HR on issues relating to UNDP contracted experts currently working closely with the counterpart.
  - Act as a go-between with Procurement and Finance in response to Project Needs
- Provide counterpart with regular progress reports (e.g. weekly) with regard to all ongoing requests and projects.
- Provide counterpart with regular financial reports (e.g. bi-weekly) for budgets of all three outputs in a manner both accurate and easily intelligible.
- Monitoring and Evaluation activities
- Coordinate delivery of assets, maintain records of assets management and prepare asset reports
- Maintain files and ensure proper records of project working files in line with corporate requirements (project audit, evaluation, and operational and financial closure).
- Monitor and follow up on project progress according to project documents and UNDP procedures. Ensure timely submission of financial and activity reports by implementing partners. Ensure regular updating of project risk logs and lessons learned logs.
- Undertake any other duties as required by Project Management and Counterpart, incl. drafting letters, meeting minutes, talking points, and preparing translations where needed.

Summarize UN and Government reports.
Preparation of relevant background materials for use in discussions, correspondence, and briefing sessions. Contribute to the preparation and implementation of a variety of progress reports by providing information, preparation, and analysis of financial data, etc.
Document lessons learned.
Maintain and follow up on decisions and actions agreed.
Any other related tasks as may be required or assigned by the supervisor.

Competencies

Knowledge & experience in working with governmental entities in Saudi Arabia.
Demonstrates integrity and fairness by modeling UN values and ethical standards.
Demonstrates professional competence and is conscientious and efficient in meeting commitments, observing deadlines, and achieving results.
Display cultural, gender, religion, and age sensitivity and adaptability.

Required Skills and Experience

Education:

Min. Education requirements

Secondary education is required, or
University Degree in social, life science and business administration or equivalent field will be given due consideration, but it is not a requirement.

Min. years of relevant work experience

A minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible experience in Administrative or office operating within the international or national foreign projects or organizations.

Experience:

Required skills

Demonstrated proficiency in using office equipment with computer literacy in Microsoft Office, spreadsheets, and PowerPoint presentations, and experience in financial management systems.
Experience with government counterparts.
Excellent interpersonal skills, including ability to establish strong cooperative relationships with senior government

officials and a diverse set of partners.

Desired skills in addition to the competencies covered in the Competencies section

Knowledge & experience in working with governmental entities in Saudi Arabia.
Demonstrates integrity and fairness by modeling UN values and ethical standards.
Demonstrates professional competence and is conscientious and efficient in meeting commitments, observing deadlines, and achieving results.
Display cultural, gender, religion, and age sensitivity and adaptability

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

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National Programme Associate

JOB DESCRIPTION

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