JOB DESCRIPTION

Key Responsibilities

Work closely with the Country Office Logistics Coordinators, Area Managers, and Area Office Logistics Personals to ensure timely and efficient process of the supplier pre-qualification at the country and area offices.

The specific objectives of the mission are:

1. Provide response for clarification questions to be raised by potential vendors,
2. Facilitate the issuance of and collection of the Call for Interest (CFI) document at the country Office,
3. Facilitate the opening of envelopes and preparation of the opening minutes,
4. Organizing and archiving of the hardcopy and softcopy documents,
5. Prepare specific evaluation criteria for every category of goods/services/work for which a prequalified supplier list will be maintained, and due diligence will be carried out. The general evaluation framework established by the main committee in the pre-bidding minute of the Call for Interest for Supplier Prequalification will serve as the basis for the preparation of the evaluation criteria.
6. Conduct due diligence process together with the committee member to be established,
7. Provide the area office staff remote technical support and direction so they can concurrently work on the prequalification for their respective AO.

Requirements and Qualifications

1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

The skills, knowledge and experience that are expected from the position holder are as follow:

Generic professional competencies:

• Experience of working as a logistics coordinator/manager in a humanitarian/recovery context
• Previous experience from working under pressure in emergency contexts
• Excellent knowledge of English
• Ability to follow policies and procedures and work systematically
• Able to use policies and procedures to solve problems, and be proactive in bringing ideas and solutions
• Able to maintain good relations with colleagues and suppliers, even in difficult circumstances, always maintaining professionalism when representing NRC
• Able to work in a team, motivate others, and participate actively in team meetings and discussions
• Able to analyze information, prioritize and take decisions and responsibility for those decisions
• Excellent organization and planning skills
• Able to work well under pressure
• Dynamic, energetic, and committed to NRCs work in Ethiopia
• Keen to work in a busy environment, and take pride in working hard and achieving results
• Strong computer skills, especially in Excel and use of email
• Strong English language skills, both written and verbal
• Bachelor’s Degree in Logistics and Supply Chain, Procurement, Business Management or related.
• 5 years’ experience in a coordinator position preferably with NGOs

Context/ Specific skills, knowledge and experience: