Office Administrator

Job title:

Office Administrator

Company

Albarrie

Job description

Office AdministratorLocation: 85 Morrow Road, Barrie, Ontario
Employment Type: Permanent | Full-Time
Who We Are
Albarrie Canada Limited is a leading Canadian company specializing in designing and manufacturing innovative nonwoven technical fabrics that solve industrial and environmental issues. With a rich history spanning several decades, we have consistently delivered high-quality products and services to a diverse range of industries. Our commitment to sustainability and cutting-edge technology has made us a trusted partner in the industrial sector.At Albarrie Canada Limited, we take pride in our dedication to environmental responsibility and safety. We prioritize the well-being of our employees, customers, and the communities in which we operate. Our team embodies a spirit of collaboration, and we believe that every member has the potential to contribute to our ongoing success.POSITION OVERVIEW:
As the Office Administrator you will work under the guidance of the Director of Sales & Marketing, the position will perform a variety of office administration, customer service, logistics, purchasing and invoicing duties. These duties included but are not limited to, responding to email inquiries, answering the switchboard, accounting administration, purchasing, invoicing, expense review and entry, customer file preparation and preparing shipping documentation.RESPONSIBILITIES:

• Responsible for completing full cycle accounting for Albarrie, including invoicing, accounts payable and receivable, purchase orders, inventory and reconciliation.
• Review received purchase orders and customer contracts, confirm technical information and requirements with the legal department, verify details regarding invoicing requirements and procedures and enter quotations into the system and provide information to the Director of Sales & Marketing.
• Coordinate and assist in preparation of project shipping and custom documentation in partnership with the shipping department.
• Responsible for coordinating the petty cash for all technicians.
• Perform other administrative duties for the front desk, such as, answering of the switch board, attending to emails and providing messages to office staff.
• Prepare and distribute internal reports, ensuring accuracy and timely delivery.
• Assist with inventory management, including ordering supplies, tracking inventory levels, and conducting regular stock audits in conjunction with Materials Coordinator.
• Provide customer service support, addressing inquiries, resolving issues, and ensuring customer satisfaction.
• Support purchasing activities by obtaining quotes, comparing prices, and creating purchase orders.
• Assist in preparing and organizing company events, meetings, and training sessions.
• Maintain and update customer and vendor records, ensuring all information is current and accurate.
• Understand and comply with company and departmental policies, procedures and standards.
• Maintains client and company confidence by keeping information confidential and secure.
• Maintains a positive working environment.

QUALIFICATIONS:

• Completion of a diploma or degree in business administration, office administration, or a related field or equivalent experience.
• 2+ years accounting experience with a thorough knowledge of accounting principles and procedures, manufacturing environment is an asset
• Proficient hands-on working knowledge of QuickBooks and/or other accounting software up to and including ERP systems.
• Proficient knowledge of Microsoft Office, with exceptional working skills in Excel
• Certifications in areas such as bookkeeping, logistics, or customer service can enhance a candidate’s qualifications

Why join Albarrie?
At Albarrie Canada Limited, we are dedicated to enriching the lives of our employees in various ways:

• Professional Growth and Development: Take advantage of our continuing education reimbursement, and cross-training opportunities.
• Health and Benefits Program: We provide health and dental benefits for you and your family, as well as a health and wellness reimbursement program encouraging employees to achieve and maintain a healthy lifestyle.
• Comprehensive Retirement Program: Secure your future with our retirement savings plan with matching contributions.
• Additional Perks and Benefits: Enjoy paid time off, referral and recognition programs, and opportunities to engage in community initiatives and social events throughout the year.

Diversity and Inclusion: We are committed to creating an inclusive work environment where all employees are valued, included, and empowered to excel. We welcome applications from all candidates and provide accommodations for people with disabilities throughout the application process.
Learn more about Albarrie Canada Limited and the rewarding career opportunities we offer at . Join us in shaping the future of industrial solutions and making a positive impact on our world.Powered by JazzHR

Expected salary

Location

Barrie, ON

Job date

Fri, 09 Aug 2024 01:59:30 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (globalvacancies.org) you saw this job posting.