Airlines for Europe
A4E is looking for an Office Manager to join our team in Brussels. The successful candidate will help keep our working lives structured & fun, making sure our admin is in order & our members & staff are well taken care of.
THE IDEAL CANDIDATE WILL HAVE:
- A background in office management & administration, with min 3 years past experience working as office manager, PA to the Managing Director or equivalent post
- Strong organizational skills – you have an eye for detail, you understand the need for clear processes & following through
- Excellent people skills – you are our first point of contact for members & guests
- Excellent English (oral & written). Knowledge of French or Dutch is a plus
- Past experience of working in a membership organisation or a commercial company is a plus
ROLE & RESPONSIBILITIES
- Office management: manage suppliers, meeting rooms, general switchboard & contact email; welcome guests; travel arrangements for team
- Finances: support invoice process, liaise with accountant
- Support Managing Director (MD) with calendar, support organisation of Executive Committee & Steering Board meetings
- HR: onboarding of new staff, maintain staff policies up to date, organise team activities & help make A4E a fun & rewarding place to work
- Events: support with event logistics & contractual relations with suppliers, support with registrations/distribution lists
- Member Relations: first point of contact for members, manage distribution lists & access to shared workspaces
The role is based in Brussels & regular office presence is required.
WHAT WE OFFER
- A unique opportunity to work for an exciting industry as part of a dynamic & international team
- A flexible work environment & space to develop & challenge yourself
HOW TO APPLY
Please send a CV & a cover letter to [email protected] mentioning “A4E Office Manager 2024” in the subject line.
Deadline: 5pm, Wednesday 12 June 2024
A4E is an equal opportunity employer. Only short-listed candidates will be contacted. A4E is committed to the protection of your privacy & personal data – see our Privacy Policy.
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