Office Manager

Airlines for Europe

A4E is looking for an Office Manager to join our team in Brussels. The successful candidate will help keep our working lives structured & fun, making sure our admin is in order & our members & staff are well taken care of.


  • A background in office management & administration, with min 3 years past experience working as office manager, PA to the Managing Director or equivalent post
  • Strong organizational skills – you have an eye for detail, you understand the need for clear processes & following through
  • Excellent people skills – you are our first point of contact for members & guests
  • Excellent English (oral & written). Knowledge of French or Dutch is a plus
  • Past experience of working in a membership organisation or a commercial company is a plus


  • Office management: manage suppliers, meeting rooms, general switchboard & contact email; welcome guests; travel arrangements for team
  • Finances: support invoice process, liaise with accountant
  • Support Managing Director (MD) with calendar, support organisation of Executive Committee & Steering Board meetings
  • HR: onboarding of new staff, maintain staff policies up to date, organise team activities & help make A4E a fun & rewarding place to work
  • Events: support with event logistics & contractual relations with suppliers, support with registrations/distribution lists
  • Member Relations: first point of contact for members, manage distribution lists & access to shared workspaces

The role is based in Brussels & regular office presence is required.


  • A unique opportunity to work for an exciting industry as part of a dynamic & international team
  • A flexible work environment & space to develop & challenge yourself


Please send a CV & a cover letter to [email protected] mentioning “A4E Office Manager 2024” in the subject line.

Deadline: 5pm, Wednesday 12 June 2024

A4E is an equal opportunity employer. Only short-listed candidates will be contacted. A4E is committed to the protection of your privacy & personal data – see our Privacy Policy.

Do not forget to mention that you found this job ad on the Euractiv Jobsite!

To help us track our recruitment effort, please indicate in your email/cover letter where ( you saw this job posting.

Job Location