Operations Administrator

Job title:

Operations Administrator

Company

University College London

Job description

About usThe Department of Mathematics at UCL is an internationally renowned department within one of the world’s most prestigious universities. Since its beginning, mathematics at UCL has been enhanced by its many outstanding members of staff. Indeed, two of its students (and later staff) Professor Klaus Roth (1958) and Professor Alan Baker (1970) have gone on to win the Fields Medal. Another former member of staff Professor Tim Gowers won the Fields Medal in 1998 for work he did whilst at UCL.Since 2011, the department has grown considerably, with over 100 academic and honorary staff members, including fellows of the Royal Society. The department also has approximately 30 Postdoctoral Research Fellows, around 108 PhD students and 50 MSc students. We welcome a regular stream of distinguished visiting academics from home and abroad. The broad range of research interests is reflected in the wide choice of courses available in the third and fourth years of the degree programmes, from spectral theory, groups and geometry to fluid mechanics and from mathematical ideas in biology to cosmology. Research funding in the department from EPSRC, ERC, NERC, Leverhulme Trust and the Wellcome Trust has grown significantly in recent years, more than doubling since 2014.About the roleContextThe Faculty provides a base for a number of research centres and institutes: these facilitate in-depth and interdisciplinary research through collaboration between experts within MAPS, and in related areas such as Engineering Sciences and Life Sciences. These include:

• The London Centre for Nanotechnology

• Centre for Planetary Science

• Institute for Materials Discovery

• The Thomas Young Centre

This role is working within the Professional Services Team in the Department of Mathematics, which sits within the MAPS Faculty. The department has internationally recognised research groups in pure and applied analysis; fluid mechanics; mathematical physics; geometry and topology; algebra, number theory and combinatorics; mathematical modelling in biology, finance, industry and society.Main purpose of the jobThe Operations Administrator will work alongside colleagues to provide professional services to the Department. The professional services team are responsible for the day to day running of the department, including Finance, HR, research and education support, events and space planning.About youThe successful candidate will be educated to A level standard, or equivalent, or having acquired equivalent vocational/commercial knowledge and experience of working in this area. They will have experience of providing administrative support in a busy office environment, knowledge of financial processes and regulations associated with general financial administration, and proven experience of providing effective financial support, including the experience of online financial systems such as UCL’s MyFinance System, and experience of providing financial reporting. They will have the proven ability of overseeing event management, and knowledge of GDPR requirements. They will have an excellent level of literacy and oral and written communication skills and an advanced skill level using Microsoft Office, especially Word, Excel and Outlook. They will have a high level of numeracy, with the ability to understand and interpret figures and statistics, and undertake standard calculations such as VAT.The successful candidate will also have proven experience of working as a creative and proactive member of a team, and proven consistent ability to meet tight deadlines, and to manage one’s own workload with effective prioritisation, organisation and time management skills.An outstanding candidate will have experience of working in a HEI, or similarly complex organisation. They will have experience of using records management systems within an institution, and experience of servicing meetings, including planning, liaising with chair to create agenda, taking and producing minutes, and managing committee papers.For full spectrum of duties and responsibilities as well as essential, and desired criteria please refer to the Further Particulars document attached to this advert.If you have any queries regarding the vacancy or the application process, please contact Anna Rutherford (anna.rutherford@ucl.ac.uk).Informal enquiries may be addressed to Soheni Datta (s.datta@ucl.ac.uk).We particularly welcome female applicants and those from an ethnic minority, as they are under-represented within UCL at this level.What we offerAs well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 days holiday (27 days annual leave 8 bank holiday and 6 closure days)

• Additional 5 days’ annual leave purchase scheme

• Defined benefit career average revalued earnings pension scheme (CARE)

• Cycle to work scheme and season ticket loan

• On-site nursery

• On-site gym

• Enhanced maternity, paternity and adoption pay

• Employee assistance programme: Staff Support Service

• Discounted medical insurance – visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits-0 to find out more.

Our commitment to Equality, Diversity and InclusionAs London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.You can read more about our commitment to Equality, Diversity, and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/.Available documents

Expected salary

Location

North West London

Job date

Sat, 29 Mar 2025 23:35:20 GMT

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