Operations Analyst

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Description

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IFC—a member of the World Bank Group (WBG)—is the largest global development institution focused on the private sector in emerging markets and developing countries. We work in more than 100 countries, using our capital, expertise, and knowledge to create markets and opportunities in developing countries. In fiscal year 2023, IFC committed a record $43.7 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to create a world free of poverty on a livable planet. 

Roles and Responsibilities

• Manage day-to-day procurement execution, SAP transactions and admin services for vendors as well as consultants
• Participate in negotiations of vendor and consultancy firm proposals. Coordinate with the hiring and procurement team in drafting the Scope of Work and submitting requests through IFC’s procurement systems
• Support vendors with registration and payment processing
• Ensure CMCVP and CMC FO procurement are aligned with the procurement policy
• Address inquiries from the procurement or finance specialists regarding the Purchase Orders/contracts.
• Coordinate country engagement products-related board meetings with SEC/IFC Board Relation Group. 
• Set up engagement meetings with ED offices for investment projects. 
• Monitor the Board calendar to ensure MCT RVPU is represented in relevant board meetings 
• Coordinate CMCVP Regional Leadership Team meetings and key follow-up items
• Provide support to the daily works of the VPU, including keeping the FO’s roster up to date and following up with relevant country offices/project teams to ensure timely submission of briefs, talking points for CMCVP
• Provide analytic support related to IFC’s operation to CMCVP FO as needed
• Support and oversee the T3PC, CRC, and Board meeting requests and planning and track documentation and approval to ensure timely and effective compliance with the ADM as well as follow-through on management approval conditions and requirements
• Support the FO advisers with the follow-through of pipeline and commitments and assist in answering inquiries from pipeline reporting teams in HQ
• Undertake other ad hoc assignments/projects as assigned
• Develop effective relationships with relevant internal/external counterparts for daily smooth operations of the MCT RVP Front Office 
• Manage the organization of CMCVP bilateral meetings of the bi-annual World Bank/IMF Spring and Annual Meetings
• Manage and maintain the VP’s calendar with timely response to internal & external meeting requests. Scheduling to include effective prioritization and resolving conflicts and competing demands
• Prepare daily briefing books for the VP
• Handle VP’s meetings logistics: conference room booking, arranging Webex, catering, arranging security escort for the VP’s visitors, and any additional tasks related to the meetings
• Arrange and manage the VP’s travel schedules (flight/hotel reservations, visa requests, meeting arrangements, etc.)
• Implement general office procedures and guidelines to ensure smooth workflow within the office
• Provide quality control by monitoring documents for accuracy, ensuring adherence to unit and Bank guidelines and procedures, and assisting in editing, formatting, and production of documents and correspondence
• Provide leadership, guidance, and on-the-job training to ACS staff and establish effective working relationships with EAs for reporting directors
• Support as required the Special Assistant/Advisor to the VP in the front office
• Maintain the VPU Internal Directory on a quarterly basis, and update email distribution lists as often as required
• In coordination with the Facilities team support all office space planning and equipment issues (e.g., new staff, office moves, space allocation, office reassignments, etc.)
• Liaise with SAP Transaction Processors and/or with the Procurement Office representative in processing VP’s Office expenses as appropriate. Ensure compliant usage of the pCard when required, and process the reconciliation of the pCard expenses every month per the WBG Policies

Selection Criteria

• Bachelor’s degree and at least 3 years of relevant experience
• Ability to demonstrate attention to detail, thoughtful analysis, and diligence in the quality of work
• Team player with good problem-solving and analytical skills, with an ability to execute tasks timely and effectively, presentations, briefs, memos, etc 
• Ability to proficiently use graphics and tables to analyze data effectively and creatively present findings
• Proficiency in the latest technology relevant to assigned responsibilities. Demonstrate initiative in learning and/or supporting implementation of emerging technology and systems relevant to effective work of the unit, including but not limited to Admin Portal, SAP, ePayables, Travel System, Webex, Teams
• Demonstrate active listening skills by being attentive and identifying stakeholder needs
• Demonstrate diplomacy and responsiveness in interactions with others
• Write in a logical and comprehensive, yet concise manner
• Distill and summarize large amounts of information from various sources to prepare business documents and presentations
• Team player with good problem-solving and analytical skills, with an ability to execute tasks timely and effectively
• Strong organizational skills with an ability to multi-task
• Advanced user-level proficiency in PowerPoint, Excel, and Word is a must
• Strong command of English (written and verbal) Proficiency in other languages spoken in the region is a plus

Source: https://worldbankgroup.csod.com/ats/careersite/JobDetails.aspx?id=27703&site=1

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