Operations Associate, GS6, Brasilia, Brazil Post#125965 [Temp Appointment]

UNICEF works in a few of the world’s hardest locations, to succeed in the world’s most deprived kids. To avoid wasting their lives. To defend their rights. To assist them fulfill their potential.

Throughout 190 nations and territories, we work for each baby, in every single place, every single day, to construct a greater world for everybody.

And we by no means surrender.

For each baby, dedication

The basic mission of UNICEF is to advertise the rights of each baby, in every single place, in every part the group does — in packages, in advocacy and in operations. The fairness technique, emphasizing probably the most deprived and excluded kids and households, interprets this dedication to kids’s rights into motion. For UNICEF, fairness implies that all kids have a chance to outlive, develop and attain their full potential, with out discrimination, bias, or favoritism. To the diploma that any baby has an unequal likelihood in life — in its social, political, financial, civic, and cultural dimensions — her or his rights are violated. There may be rising proof that investing within the well being, training, and safety of a society’s most deprived residents — addressing inequity — not solely will give all kids the chance to meet their potential but additionally will result in sustained progress and stability of nations. Due to this fact, the give attention to fairness is so important. It accelerates progress in the direction of realizing the human rights of all kids, which is the common mandate of UNICEF, as outlined by the Conference on the Rights of the Little one, whereas additionally supporting the equitable growth of countries.

The Operations operate is a strategic Enterprise Accomplice function, assuring the most effective use of UNICEF belongings in alignment with sound administration practices, workplace priorities and objectives to ship outcomes for kids.

How will you make a distinction?

Underneath the supervision of a Deputy Consultant Operations, the Operation Affiliate will assist the operations capabilities, facilitate change, present danger knowledgeable, solution-focused evaluation, recommendation and providers and contribute to programme and administration selections for delivering outcomes for kids in particular operational contexts.

The Operations Affiliate will accomplish this by:

• Supporting providers within the purposeful areas of operations: price range, monetary administration and reporting, services administration, administration, provide and procurement administration, data and communications expertise, and security and safety;

• Supporting the Operations Officer to evaluation of enterprise wants for the workplace, to suggest viable options aimed toward worth for cash;

• Supporting the basics of ICT administration, data safety and controls;

• Helping provide and procurement methods and interventions to fulfill programmatic wants whereas guaranteeing Worth for Cash (VfM);

Supporting the administration of workplace premises and services with a particular give attention to inclusive accessibility, eco sustainability and customary premises;

• Facilitating enterprise transactions processed by GSSC from a perspective of Effectivity,Efficiency, Threat Administration and Fraud prevention;

• Supporting the nation workplace throughout exterior and inner audit or Peer evaluations,contributing with responses to observations and monitoring implementation of suggestions.

Abstract of key capabilities/accountabilities:

The Operations Affiliate can be supporting the Operations Officer with the next 5 pillars, the core focus of all operations capabilities: Valuing Individuals, Valuing Cash, Valuing Threat Administration, Valuing Programs and Constructions, Valuing Companions.

Valuing Individuals:

• Help the Supervisor in creating an setting of workers well-being and accessibility and inclusion by way of supporting the implementation of methods, insurance policies, procedures.
• Assists in implementation of options associated to individuals administration and workplace tradition as requested by the supervisor
• Hold abreast of business requirements in administration and finance and share finest practices and data discovered throughout the workplace.
• Help Excellence in Operations in UNICEF derived from the 5 strategic pillars.

Valuing Cash:

• Help the workplace within the Bill Processing, amassing invoices and submitting paperwork for approval and thereafter processing in imaginative and prescient.
• Add digital recordsdata and confirm outcomes to vacation spot system.
• Reply to consumer transaction standing and different inquiries within the workplace.
• Making certain efficient identification and use of assets in varied concrete Worth for Cash (VfM) areas, together with eco-efficiency and inclusivity, frequent premises, costing, results-based budgeting monetary monitoring and so on.
• Help within the monetary oversight administration, monitoring and reporting of the workplace price range – make evaluation as wanted.
• Help the Provide plan for the workplace.

Valuing Threat Administration:

• Help the workplace with up-to-date data to make operational and programmatic danger knowledgeable selections with the enterprise Governance, Threat and Compliance (eGRC) platform.
• Help and take part in testing of enterprise continuity plans to make sure UNICEF organizational resilience to catastrophe, dangers and workers security and safety in addition to Emergency Preparedness and Response to humanitarian conditions.
• Help implementation of necessary anti-fraud techniques, processes and actions.
• Help mitigation of dangers of engagement with exterior companions by way of applicable, danger knowledgeable due diligence and HACT assurance actions.
• Supporting the administration of workplace premises and services with a particular give attention to inclusive accessibility, eco sustainability and customary premises.
• Facilitating enterprise transactions processed by GSSC from a perspective of Effectivity, Efficiency, Threat Administration and Fraud prevention
• Supporting the nation workplace throughout exterior and inner audit or Peer evaluations, contributing with responses to observations and monitoring implementation of suggestions.

Valuing Programs and Constructions:

Help to Monetary Management

• Keep unit/work plans and budgets in addition to offline monetary standing studies for Unit work plans.
• Course of funds in VISON associated to HACT, utility funds, provides, PO, advances and different funds.
• Verify the requests have the mandatory supporting paperwork, normally the unique doc, validity of the cost, they’re licensed by the workers accountable and are coded appropriately.
• Help in processing price range revisions of Unit tasks for approval of the Chief of the Workplace
• Submit periodic monetary studies for workplace administration oversight, monitoring and evaluation and make sure availability of funds as required.
• Course of requisitions and put together cost vouchers for the unit.

Valuing Companions:

• Help strengthening relations with inner and exterior stakeholders/ shoppers
• Present administrative assist on HACT implementation, together with follow-up actions required on results of monetary assurance actions.

Contracting of consultants or different service suppliers

• In session with supervisor, processes the contracts for consultants and exterior companions that present a service to the part/ area workplace. This consists of getting ready and submitting paperwork, finishing essential kinds and templates, importing TORs in imaginative and prescient, and making essential logistical preparations.
• Retains vendor lists, companions, and guide rosters updated.
• Prepare for the acquisition and well timed distribution of workplace provides.
• Completion of documentation and checklists for recruitment of particular person consultants and contractors.

To qualify as an advocate for each baby you’ll have…

• Completion of secondary training is required, ideally supplemented by technical or college programs associated to the sphere of labor
• A minimal of six years of progressively accountable administrative or monetary work expertise is required. An educational diploma larger than the required diploma could also be thought-about to compensate as much as two (2) years of expertise in case the candidate lacks the required expertise
• Fluency in Portuguese and English. Data of Spanish can be thought-about an asset.

For each Little one, you exhibit…

UNICEF’s values of Care, Respect, Integrity, Belief, Accountability, Sustainability.

Competencies:

• Demonstrates Self Consciousness and Moral Consciousness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to attain impactful outcomes (1)
• Manages ambiguity and complexity (1)

Familiarize your self with our competency framework and its completely different ranges:

 Competency_Framework.pdf

UNICEF is committed to diversity and inclusion within its workforce and encourages certified feminine and male candidates from all spiritual and ethnic backgrounds, representing the variety of Brazil, corresponding to black and indigenous individuals, to use to turn out to be part of our group. Candidates can be equally thought-about no matter gender identification, sexual orientation, incapacity, social and HIV/aids standing.

We provide a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and cheap lodging for individuals with disabilities. UNICEF strongly encourages using versatile working preparations.

UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF additionally adheres to strict baby safeguarding ideas. All chosen candidates can be anticipated to stick to those requirements and ideas and can, due to this fact, endure rigorous reference and background checks. Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to offer further data to conduct a background test.

Remarks:

• Candidates have to be Brazilian residents or have a legitimate work allow.
• Solely shortlisted candidates can be contacted and advance to the following stage of the choice course of.
• All candidates who want to apply to this Emptiness Announcement are requested to organize and submit their software in English.
• UNICEF appointments are topic to medical clearance. Appointments are additionally topic to inoculation (vaccination) necessities, together with towards SARS-CoV-2 (Covid). Authorities staff which are thought-about for employment with UNICEF are usually required to resign from their authorities earlier than taking on an project with UNICEF. UNICEF reserves the proper to withdraw a proposal of appointment, with out compensation, if a visa or medical clearance is just not obtained, or essential inoculation necessities should not met, inside an inexpensive interval for any cause.