Operations Manager

Job id: 073568. Wage: £42,405 – £49,785 each year, together with London Weighting Allowance.

Posted: 23 August 2023. Time limit: 24 September 2023.

Enterprise unit: King’s Enterprise Faculty. Division: King’s Entrepreneurship Institute.

Contact particulars:Julie Devonshire. [email protected]

Location: Strand Campus. Class: Skilled & Help Companies.

Job description

The Entrepreneurship Institute (EI) at King’s School London helps college students, employees and alumni to develop entrepreneurial mindsets by studying entrepreneurial expertise. Some go on to kind start-ups and spinouts with their concepts. Our work is delivered via an array of programmes, from masterclasses to accelerators and the Operations Supervisor co-ordinates and helps their supply.

The Operations Supervisor can also be answerable for our house, the way it works and the communities that exist inside it.

Areas of oversight for the Operations Supervisor will sometimes embrace programme operations and logistics, workplace administration, finance, annual planning and budgeting, knowledge, sustainability, analysis and group tradition.

The post-holder will work in shut collaboration with programme leads on the EI to agree the operational help for the supply of their programmes, co-ordinating a group of Pupil Ambassadors. The Operations Supervisor can even proactively construct relationships related to the success of inside enchancment tasks with the King’s central perform, to form King’s-wide enhancements and externally to bring-in greatest operational follow.

The place will probably be primarily based at Bush Home – Strand Campus, London. The publish holder will probably be anticipated to work throughout each campus at King’s. They may report on to the Director of the EI and can work collaboratively throughout the group.

It is a full time function.

This function will probably be supplied on an indefinite contract.

Key tasks

Enchancment Initiatives

• Determine areas for enchancment in processes and methods throughout the Institute’s operations and take the lead in new course of design and implementation
• Keep compliance with inside procedures and lift any areas of concern with all price range holders to assist handle any potential dangers
• Develop and keep relationships with key inside and exterior stakeholders to allow clean and best-practice operations

Finance and Planning

• Set and handle the EI’s operations annual plan and price range with accountability for forecasting and reconciling towards spend
• Coordinating monetary logistics together with elevating POs, bill funds, journaling and record-keeping on behalf of price range holders, protecting oversight of Institute’s general monetary place and processes
• Present operational help and steerage all through the Institute’s strategic planning and budgeting cycles for the entire group working with the Director
• Lead procurement workout routines and administration of key contracts e.g., Specialists in Residence

Sustainability

• Keep the Institute’s sustainability strategy, finishing the annual Inexperienced Impression Award Submission
• Help programme results in embed sustainability throughout our programmes and in the way in which we ‘train’ entrepreneurship / entrepreneurial expertise

Relationships and Neighborhood

• Help the Institute with internship recruitment and lead on the co-ordination and administration accountability for Pupil Ambassadors
• Present administrative help for the EI’s ambassadors together with recruitment for occasions and offering on-event operational briefings with route from the related programme lead
• Help and keep a ‘digital first’ mentality throughout all operational supply and the EI employees group
• Champion and design initiatives that foster an inclusive and productive working setting for the EI employees group and our communities together with day-to-day working of the workplace and supporting line managers with the onboarding of latest employees and King’s 20 ventures
• Be the primary level of name for the EI’s audiences by way of telephone, electronic mail and in particular person

Information and Analysis

• Take a lead function in designing and enhancing the processes to collect knowledge regarding the Institute’s programmes and impression
• Co-ordinate help from the central Information group on GDPR compliance, working to help the group to enhance compliance
• Implementation and upkeep of a CRM system
• Collate knowledge for annual HEBCIS returns as suggested by Head of Ventures

Basic Help

• Make sure that the operational points of all programmes are delivered effectively
• Programmes embrace accelerator programmes, curricular and co-curricular expertise actions, and programmes for our communities of scholars, entrepreneurs
• Help the Institute’s Heads of Programme and in addition to the Director of the EI with day-to-day and one-off undertaking administrative and operational duties and initiative design
• Handle the Institute’s house at Bush Home making certain it runs effectively and is welcoming to our communities together with our accelerator cohorts and our group
• Draft emails, communications, paperwork, and different written materials for the EI and the group
• Maintain updated with present traits, content material and assets accessible within the start-up and entrepreneurship sector

The above listing of tasks might not be exhaustive, and the publish holder will probably be required to undertake such duties and tasks as could fairly be anticipated throughout the scope and grading of the publish.

Abilities, data and expertise

Important standards

Organised

Group participant

IT proficiency

Monetary acumen

Undertaking/occasion administration

Sturdy communication expertise

Networking expertise

Adaptable and versatile

Self-starter

Fascinating standards

Operations administration expertise

Monetary administration

Entrepreneurship data