Operations Officer

King's College London

Job id: 079505. Wage: £36,532 – £41,299 every year, together with London Weighting Allowance.

Posted: 21 November 2023. Deadline: 04 December 2023.

Enterprise unit: School of Life Sciences & Medication. Division: Most cancers & Pharma Sciences Faculty Workplace.

Contact particulars:Sarah Jeffrey. [email protected]

Location: Man’s Campus. Class: Skilled & Assist Providers.

Job description

The Faculty of Most cancers & Pharmaceutical Sciences is on the lookout for an Operations Officer to supply top quality administration and operational help to the Teachers, researchers and PhD college students primarily based in Bermondsey Wing, Man’s Hospital on our Man’s Campus. The Operations Officer shall be a member of the Faculty Skilled Providers Group working collaboratively to make sure that work is delivered persistently throughout the Faculty.

The place is assorted and includes supporting a variety of features resembling HR, Finance and Analysis Grant Administration, in addition to organising and planning native assets and initiatives resembling seminars, conferences and occasions. The position may be quick paced with quick deadlines, and the profitable candidate will want to have the ability to deal with a number of duties, plan their very own time properly, and have glorious communication expertise.

The Faculty has adopted a hybrid method of working for its skilled providers employees, with every working within the workplace for no less than 60% FTE. The publish relies in a busy division. The postholder will have to be adaptable and have a optimistic angle to a dynamic office. 

This publish shall be supplied on an indefinite contract. 

This can be a full-time publish – 100% full time equal.

Key tasks

The publish holder is a member of the Faculty’s skilled providers staff, offering top quality operations and administrative help to Educational employees on our Man’s Campus. They may also help initiatives and actions required by the placement and as directed by their line supervisor:  

  • Present skilled, correct and environment friendly day-to-day operational help for educational actions, colleagues, and college students, working intently with the Faculty’s skilled providers core staff. 
  • Set up robust working relationships and community inside the Faculty and throughout the School, College, and related exterior our bodies, to collect and disseminate data, coordinate and ship the required help. 
  • Construct an understanding and experience in college techniques and insurance policies, guaranteeing compliance with rules – together with, however not restricted to Normal Information Safety Regulation – monitoring secure working apply, finishing threat assessments the place required and adapting the working setting to scale back the extent of hazard. 
  • Deputise for line supervisor as acceptable. 
  • Plan and organise conferences, occasions and tasks, working with data from numerous sources of various ranges of complexity. 
  • Handle personal workload, sample of labor and assets, responding to altering priorities and an evolving setting/context, maximising the effectivity of the help being offered, resolving issues as they come up. 
  • Use well-developed analytical expertise to establish tendencies and patterns, in an effort to help in work prioritisation and planning. 
  • Drawback-solve utilizing a scientific and well timed strategy, making choices independently, utilizing agreed pointers, that have an effect of as much as a yr and infrequently being required to resolve predictable, long term issues. 
  • Talk advanced data, each orally and in writing, synthesizing and presenting advanced data in a transparent and concise method. 
  • Handle/supervise the set up, monitoring and upkeep of apparatus, techniques and software program, with management over small budgets, shares/shops gear and provides, guaranteeing an environment friendly use of assets. 
  • Present native help for the recruitment of employees working intently with the Faculty HR & Finance Supervisor, in addition to processing contract renewals, leaver requests and onboarding of recent employees. 
  • Working with the Faculty’s Analysis Supervisor to supply analysis help for location employees, together with costing grants, supporting post-award processes, on-going administration and reporting for grants held by employees within the location. 
  • Elevate consciousness and help employees with the annual processes, together with PDR, pay recognition, tutorial probation and promotion. 
  • Present recommendation/steering and, the place acceptable, coaching to colleagues on techniques and processes, serving to them to make choices, offering suggestions and figuring out additional coaching and improvement wants. 
  • Facilitate an inclusive tradition and ethos throughout the Faculty groups, guaranteeing that Skilled Providers employees work in partnership with tutorial employees in departments/centres/institutes and Skilled Providers colleagues within the School staff and purposeful networks. 
  • Assist compliance with rules and the analysis ethics approval processes, selling an setting of fine conduct in analysis. 
  • Create an ethos of collaboration and collegiality, establishing efficient communications and relationships, and inspiring employees to work in partnership with colleagues throughout the College, to eradicate potential boundaries, improve collegiality and develop greatest apply by means of actively contributing to King’s initiatives, together with skilled networks. 
  • Take part in cross-Faculty/School/College tasks and initiatives. 
  • Interact actively in Persevering with Skilled Growth and coaching initiatives. 

The publish holder will report back to the Faculty Analysis Supervisor. 

The above listing of tasks might not be exhaustive, and the publish holder shall be required to undertake such duties and tasks as might moderately be anticipated inside the scope and grading of the publish.  

Abilities, information, and expertise

The publish holder is predicted to handle their very own workload and be versatile in anticipating and responding to shifting and competing calls for on their very own and the broader staff’s time.  

Important standards  

  • Educated to Diploma stage OR appreciable information and expertise gained by means of work expertise in a related publish, demonstrating improvement by means of progressively extra demanding work. 
  • Proof of an lively dedication to expertise/profession improvement. 
  • Have intensive administrative/operations expertise with an in-depth information of a variety of practices, strategies and procedures and have eye for element. 
  • Extremely numerate with confirmed monetary administration and analytical expertise to underpin strategic monetary strategic choices and process. 
  • Have expertise of complying with advanced rules/procedures, e.g. GDPR 
  • Options-focused self-starter, with glorious planning and organisational expertise, a capability to handle competing priorities and who can work with minimal supervision. 
  • Good communication, orally and in writing, together with robust interpersonal and influencing/behavioral expertise. 
  • Good laptop expertise together with Microsoft Workplace packages. 
  • A broad understanding of efficient approaches to coach and train people in methodologies and strategies. 
  • Proactive and aware of inside contacts in fast space and throughout King’s and contacts exterior the College (e.g. Suppliers, colleagues in different HE establishments) in an effort to construct relationships. 
  • Fascinating standards

  • A dedication to a superb scholar expertise and concern for workers and scholar wellbeing, together with a dedication to equality, range and inclusion. 
  • Glorious folks expertise, in a position to construct rapport with colleagues. 
  • Capability to oversee/advise junior staff members and provides suggestions on efficiency ranges, offering coaching/teaching the place needed. 
  • In a position and keen to supply help past core hours, as required. 
  • Expertise of monetary planning and implementation, together with making ready funds, monetary profiling, making ready enterprise circumstances and plans, and monitoring key efficiency indicators, budgets and dangers.
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