Operations Specialist

HIAS

POSITION SUMMARY:

HIAS seeks an Operations Specialist to help the administration crew within the North America area with creating and managing budgets, forecasting, bill monitoring and aiding finances holders with making certain appropriate reporting and knowledge dissemination. This place will even help in facilitating communication between program managers and varied operational models at HIAS.

ESSENTIAL FUNCTIONS:

  • Assists finances holders within the North America area with making ready annual budgets, forecasts and re-forecasts.
  • Coordinates with undertaking managers and North America workers on well timed approval of invoices, sub-agreement holders, regulation companies, and many others.
  • Engages with program managers, accounting and BFC to make sure prices and invoices are accurately charged to awards and grants.
  • Facilitates evaluating and analyzing spending on grants with finances holders.
  • For cross-regional/international packages, in coordination with BFC, synchronizes with the finance workers in nation workplaces on their spending.
  • Coordinates with program administration workers on the suitable illustration throughout grant/program evaluate conferences with donors.
  • Works with BFC on bettering the monitoring mechanisms to report any points with the required matching element of some grants/packages in actual time so program administration can deal with any issues with sub-grantees’ efficiency with the matching necessities.
  • Supplies help to finances holders as a follow-up on any BFC-related coaching, initiatives or new developments.
  • Facilitates higher communication with associates through quarterly Q&A classes, common program conferences and common written communication.
  • Represents division managers or different senior-level officers in conferences, together with taking notes and recordings as wanted.
  • Performs different administrative duties as required to help the operate of the HIAS North America regional administration crew.
  • Performs different duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

  • Undergraduate diploma in Enterprise Administration, Finance, Accounting, Worldwide Affairs or a associated subject required.
  • 3-5 years of labor expertise, with expertise in evaluation and interpretation of budgets and grants most popular.
  • Expertise working with a home or worldwide nonprofit most popular.
  • Wonderful analytical abilities and talent to problem-solve required; the flexibility to speak monetary data to non-financial workers can also be required.
  • Potential to successfully multi-task.
  • Wonderful interpersonal, written and oral communication abilities required.
  • Intermediate degree or greater Microsoft Excel abilities required.
  • Journey, to incorporate journey to insecure working environments, could also be required.

HIRING PROCESS:

We’re dedicated to a good and respectful hiring course of, and we do our very best to answer each applicant. We prioritize communication and transparency with all candidates, even those that should not shifting ahead. Right here’s a snapshot of our hiring course of:

Step 1: Submit your software!

Step 2: Cellphone display screen with a HIAS recruiter.

Step 3: Video interview with the hiring supervisor.

Step 4: Video interview with a panel of HIAS workers.

Step 5: On-line reference verify with SkillSurvey.

Step 6: Supply and background verify with Protect Screening or HireRight.

Step 7: Begin your skilled journey with HIAS!

Be aware: A few of our hiring processes might fluctuate, and never all candidates will advance to every step.

ABOUT US:

Over 100 years in the past, the Jewish group based HIAS (initially the Hebrew Immigrant Help Society) in New York Metropolis, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Japanese Europe, our founders have been guided by the traditions, texts and historical past of the Jewish folks—a historical past of oppression, displacement and diaspora. HIAS has since helped generations of Jews going through violence due to who they have been, and HIAS stays dedicated to serving to Jewish refugees wherever on the earth. At this time, our purchasers at HIAS come from various faiths, ethnicities and backgrounds, as do our workers. We carry our expertise, historical past and values to our work throughout 5 continents, making certain that refugees in the present day obtain the important providers and alternatives they should thrive.

HIAS is a studying group, dedicated to variety and inclusion. We do our work with integrity, accountability, transparency and a dedication to the very best moral requirements. We search workers from various backgrounds and life experiences to hitch our groups situated in the US and throughout the globe. Individuals who establish as BIPOC, folks with disabilities, folks from the LGBTQ+ group and folks with lived experiences of pressured displacement or immigration are all inspired to use. We’re dedicated to constructing a various workforce that displays our imaginative and prescient, mission and values.

VISION:

HIAS stands for a world wherein refugees discover welcome, security and alternative.

MISSION:

Drawing on our Jewish values and historical past, HIAS offers important providers to refugees and asylum seekers around the globe and advocates for his or her elementary rights to allow them to rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger

Justice • Justicia • Justice • Tzedek

We Pursue Justice

Empathy • Empatía • Empathie • Chesed

We Method our Shoppers with Empathy

Partnership • Compañerismo • Coopération • Chevruta

We Consider in Altering the World by way of Partnership

Braveness • Coraje • Braveness • Ometz

We Act with Braveness to Construct a Higher World

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Constantly Demonstrating our Resilience

DIVERSITY:

HIAS is dedicated to a various and inclusive office. As an equal alternative employer, all certified candidates will probably be thought-about for employment with out regard to race, colour, nationwide origin, ethnic background, ancestry, citizenship standing, non secular creed, age, intercourse, gender, sexual orientation, bodily incapacity, psychological incapacity, medical situation, genetic data, marital standing, registered home accomplice or civil union standing, familial standing, being pregnant, childbirth, navy standing, protected veteran standing, political orientation or different legally protected standing.

SAFEGUARDING:

HIAS is dedicated to the safety of kids, weak adults and some other individual from any hurt prompted instantly or not directly attributable to their coming into contact with HIAS. We won’t tolerate sexual exploitation, abuse or any type of youngster abuse or neglect by our workers or related personnel. Any candidate provided a job with HIAS will probably be anticipated to signal and cling to HIAS’ Code of Conduct and Safeguarding insurance policies. All presents of employment will probably be topic to passable references and applicable screening checks, which might embody felony information. HIAS additionally participates within the Inter-Agency Misconduct Disclosure Scheme. Consistent with this Scheme, we’ll request data from job candidates’ earlier employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment throughout employment, or incidents below investigation when the applicant left employment. Likewise, HIAS will share this data when different organizations inquire about present and former HIAS workers as a part of their recruitment course of. By submitting an software, the job applicant confirms their understanding of those recruitment procedures.

The best way to apply

Please submit your resume, cowl letter, and software to our web site: Operations Specialist – Careers At HIAS (hrmdirect.com)

To assist us observe our recruitment effort, please point out in your electronic mail/cowl letter the place (globalvacancies.org) you noticed this job posting.

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